Finance Associate - Talent Stream (Turkish nationals)

This roster combines two career levels G5/G6. These levels have different responsibilities and requirements. Below is a list of the responsibilities of both levels.

This roster is only open to Turkish nationals or citizens of Turkey with a valid work permit. Your application will be reviewed, if you are accepted to the roster, you will receive an invitation message that you must accept.

G6 level

1. Guide the technical units on the analysis of information from various financial reports obtained from the legacy accounting systems. Provide them with advice on the preparation of the management financial reports. Reconcile and clear the management financial donor reports prepared by the technical units prior of submission to donors. (30%)

2.Advise the technical units on the applicable process of requesting award activations and award amendments and review their requests for compliance with the donor agreements. (20%)

3.Review new donor agreements for financial clauses including but not limited to audit requirements, interest accrual, Programme Support Cost, financial reporting and payment terms. Work in close collaboration with the technical units and advise them on the procedures to follow in case a deviation to the standard terms and conditions is identified. (20%)

4.Generating various financial reports, and providing pre-analysis, as requested, to the Finance and Accounts Manager. (10%)

5. Advise the technical units for monitoring the award implementation, in particular in regards of the encumbrances. Provide guidance on financial rules and regulations. (10%)

6. Review for accuracy the inputs for transfer of expenditures and back charging prior being released by the HQ Accounting Department. (5%)

7. Acts as back-up for other FCP colleagues during absences; any other ad hoc duties as assigned by the Finance and Accounts Manager. (5%)

8. Provide capacity building and transfer of expertise and knowledge to colleagues in technical units, country offices and GDOs by identifying the training needs and providing guidance, coaching and advice in the area of finance. 

9. Review proposals submitted for FCP/BOS approval to ensure compliance with WHO financial rules and regulations.

10. Actively participate in financial closure related activities under FCP’s responsibilities, during monthly, yearly and biennial closure, by review and analysis of EURO trial balance, taking timely action on clearance of outstanding items in General Ledgers. 

11. Prepare and review various financial reports and analyse the data to provide useful and meaningful information to senior management, in support of their decision making. 

12.Manage bank accounts/signatories in the regional office and provide replenishments to country offices on a monthly basis. 

13.As focal point for VAT aspects and other taxes in both the regional and country offices, the incumbent is:

*MOFA focal point for VAT issues, including the timely submissions of VAT claims.

* Responsible for timely reconciliation of VAT refund.

* Provide advice on Tax and VAT rules and regulations to colleagues in EURO. 

G5 level

1. Regional Office Imprest Account – Maintaining the Regional Office Imprest account in GSM (bank and cash), processing payments and receipts as required and performing monthly closure reconciliations. (25%)

2. CPP payments – Receiving and processing CPP payments from GSC. Downloading from the FTP server and taking the necessary payment action. (15%)

3. GSM Petty Cash – Maintaining the USD and DKK GS petty cash and receiving amounts into the cash account and making payments in accordance with instructions from GSC and in line with WHO Financial Rules and Regulations and EURO policy. Preparing and submitting for approval the necessary journalisations in order to update these transactions in GSM or following up with GSC to correct the accounting action. (5%)

4. Banking – Timely review of local bank accounts, identifying the purpose of any receipts and taking the necessary action to record appropriately in GSM. Also, to identify and rejected payments, or other payments not initiated through GSM such as bank charges, etc. and take the necessary action in GSM. (10%)

5. Replenishments – Receiving replenishment requests from Country Offices, reviewing for appropriateness against approved ceilings and creating the manual payments in the banking on-line system for further approval. Preparing and submitting for approval the necessary journalisations in order to update these transactions in GSM. (10%)

6. MOFA/tax reimbursements – Gathering the data for the timely periodic submissions of the request for VAT and SKAT reimbursements on behalf of WHO and eligible senior staff in the Regional Office, Analysing the data and reconciling against GSM and making corrections to the forms and in GSM as necessary. Recording the receipt of reimbursements in GSM and then arranging for payments to the claimants. Analysing corrections to the claims by MOFA and advising the relevant staff members accordingly. Providing briefings and general guidance to eligible senior staff in respect of their reimbursement claims. (10%)

7. Payment queries – Dealing with payment queries from local suppliers and from GSC for payments generated through the Regional Office and Country Offices. (5%)

8.Exchange rates – Updating the exchange rates on the intranet for EURO staff and also for the procurement comparison sheet. (5%)

9. Ad hoc – Other ad hoc duties requested by supervisor. (5%)

10. Back-up for accounts Assistant and Finance Clerk – In periods of absence, providing back-up for the duties assigned to the Accounts Assistant and Finance Clerk posts, and if required, other colleagues in the Finance and Accounts Management Unit (FAM). (5%)

Required:

• Have you completed secondary school or equivalent with training in the areas of finance and/or accounting?
• Do you have at least 8 years of progressively responsible experience in the finance and accounting area of a large organization?
• Do you have excellent knowledge (mother tongue/advanced level) of English?
• Do you have excellent knowledge (mother tongue/advanced level) of Turkish?

Desirables:

• Do you have a university degree in business accounting and finance or advanced training in accounting systems and computer sciences?
• Do you have demonstrated experience in an international environment or institution?
• Do you have relevant experience with(in) WHO or in the UN?