Information Management Officer

Details

Mission and objectives

The United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established by Security Council resolution 2100 of 25 April 2013 to support political processes in the country and to carry out a number of security-related tasks. The Mission has been asked to support the transitional authorities of Mali in the stabilization of the country and implementation of the transitional roadmap, focusing on major population centers and lines of communication, protecting civilians, human rights monitoring, the creation of conditions for the provision of humanitarian assistance and the return of displaced persons, the extension of State authority and the preparation of free, inclusive and peaceful elections. (http://www.un.org/en/peacekeeping/missions/minusma).

Context

• Information management in the O/COS has improved, including through the establishment of a logging and tracking system; • Efficient communication and workflow are maintained between the Office of the Chief of Staff and the sections and units falling under the O/COS as well as with other Mission components; Correspondence is circulated in a timely manner and the highest standards of filing is ensured; Administrative requests are handled in a timely manner in accordance with UN procedures and standards; • Other administrative responsibilities, including the logistical aspects of visits, arranging meetings, logistical support, in coordination with other Mission components, are timely and diligently performed; The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs). Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment. A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Task description

Under the overall leadership of the Mission Chief of Staff (CoS) and the direct supervision of the Deputy Chief of Staff, the UN Volunteer will undertake the following tasks: • Coordinate with the different Mission components, field offices and the UN Country Team to have a consistent flow of information to facilitate reporting requirements; • Support the preparation and coordination of official visits to MINUSMA in liaison with relevant mission components; • Verify and de-conflict information with originators at Mission HQ and in the field as well as with UN HQ in New York; • Edit and ensure the quality of outgoing documents submitted for the Chief of Staff’s re-view and approval; • Prepare correspondence, code cables, notes, memoranda and prepare responses to queries on behalf of the Chief of Staff; • Provide substantive and practical support to the Office of the Chief of Staff in ensuring proper coordination between the regional offices and the Mission’s HQ including by guaranteeing timely and accurate communication flow between the field offices and HQ; • Compile, review and analyze information in order to facilitate the drafting of various strategic documents and plan of actions; • Participate, as required, to planning processes to ensure the inclusion of efficient re-porting mechanisms and procedures; • Prepare and/or contribute to summaries and analytical reports including, but not limited to, situation reports; briefing notes; background papers; updates as well as talking points as required; • Keep the Chief of Staff informed on all matters requiring her personal attention, assist in formulating options as to how those matters might be handled, and ensure appropriate follow-up as directed; • When working with national personnel or (non-)governmental counterparts, the Volunteer is strongly encouraged to set aside dedicated time for training, coaching, mentoring and capacity development; • Perform other relevant duties as requested by the Chief of Staff.