Human Resources Specialist

The Danish Refugee Council is currently looking for a skilled and experienced HR Specialist to join our team in Warsaw, Poland.

The Danish Refugee Council (DRC) is a leading protection agency whose mandate is to promote and protect durable solutions to conflict and displacement-affected populations on the basis of humanitarian principles and human rights. DRC is implementing a multi-sector response to support Ukraine refugees, IDPs, and host populations both within Ukraine and in the neighbouring countries of Poland, Romania and Moldova and wider Europe. DRC has been operating in Ukraine since 2014, following previous operations in the 1990’s and between 2007-2013. Over the years, DRC successfully maintained its presence in the government-controlled areas (GCA) and adapted its programmes to provide early recovery and durable solutions to people affected by the conflict including IDPs and communities living along the contact line, as well as reduce the threats of explosive ordnance with a growing humanitarian mine action programme. Due to the ongoing conflict that began in Feb 22, DRC opened offices in Poland, Moldova and Romania to provide support to displaced populations through a partnership with civil society organizations and national NGOs, duty bearers, and other actors. DRC continues to implement in these three countries through partnerships, technical assistance and capacity exchange, and direct implementation in some cases.

About the job:

The HR Specialist will be responsible for managing recruitment and people planning, ensuring employee well-being, managing compensation & benefits, and providing support with HR policy and procedures.

Duties and Responsibilities:

Recruitment, development and people planning
• Drive and support recruitment and selection activities ensuring compliance with recruitment process
• Work with senior management team and senior staff on staff retention strategies and initiatives
• Ensure proper onboarding processes
• Support staff development activities including promoting the DRC Learning Catalogue.

Performance, Well-being and Compensations & Benefits
• Proactively respond to and manage performance counselling, employee grievances and disciplinary issues as required.
• Act as an impartial mediator in disciplinary procedures and ensure all procedures are in adherence to Polish labor law.  
• Lead people well-being initiatives and enforce code of conduct initiatives.
• Define and review salary structure in partnership with the Senior Management team and coordinate annual compensation review process and compensation adjustments

Human Resources Policies and Support
• Maintain and update Staff employee handbooks as necessary

• Ensure DRC policy is in line with Polish Labor Law and national policy norms.
• Proactively pursue continuous process improvement in Human Resources related practices in order to enhance the quality and efficiency of output/delivery
• Work closely with HQ and Regional Office to share information and provide support as required

About you

To be successful in this role we expect you to have:

• 3-5 years of experience in an HR role – ideally with an international NGO
• Familiarity with Polish and international HR laws and regulations
• Experience with recruitment and talent management
• Strong communication and interpersonal skills
• Bachelor's degree in Human Resources or a related field
• Fluency in English and Polish languages is required

In this position, you are expected to demonstrate DRC’ five core competencies: 

• Striving for excellence: You focus on reaching results while ensuring an efficient process. 
• Collaborating: You involve relevant parties and encourage feedback. 
• Taking the lead: You take ownership and initiative while aiming for innovation. 
• Communicating: You listen and speak effectively and honestly.  
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment.

We offer: 

Contract length: 12 months

Band: G

Base salary range: from 17230 to 19980 PLN gross per month, based on experience

Duty station: Warsaw with travel to field locations

Start date: asap

We offer competitive salary and benefits in accordance with the Danish Refugee Council’s Terms of Employment for national staff.

Application process 

All applicants must upload a cover letter and an updated CV in English. Applications sent by email will not be considered. 

All applicants must already have the legal right to live and work in Poland without visa sponsorship or be EU/EFTA/Ukrainian citizens.

Closing date for applications: January 30th, 2023

Applications will be reviewed, and interviews conducted on a rolling basis, and we, therefore, encourage you to apply as soon as possible. 

For further information about the Danish Refugee Council, please consult our website drc.ngo.