Grants Management Officer

Overall purpose of the role:

To support the Programme Support Manager and the DRC country team to carry out its mission in Iraq through supporting grants compliance and management.

Responsibilities: 

Reporting and Grants Management

• Coordinate external reporting, ensuring high-quality, well-written and timely reports meeting donor and DRC requirements, with support from the technical program coordinators and programme managers.
• Edit and finalize reports and communications materials
• Maintain grant files, including regularly updating DRC’s Grants Management System (DRC Dynamics).
• Maintain the grants and report tracking system to ensure all grant files are organized and well managed for planning and preparation of donor reports and project monitoring
• Coordinate grants management tasks including contract review and signature process, and ensuring adherence to DRC internal compliance tools
• Support the Programme Support Manager in providing timely, thorough responses to information requests from internal and external sources.

Project Development

• Coordinate concept notes and proposals, as needed. These will be designed in collaboration with programme staff and technical advisors, ensuring adherence to the country, regional and global strategy.
• Ensure communication between all departments (finance, programme and operations) in drafting of narrative proposals and budgets.
• Facilitate grant kick-off, quarterly review and close-out meetings to monitor project progress and ensure donor compliance, operation/programme integration, procurement planning, sharing of lessons learned, etc.

Communications

• Support development of communication pieces, press releases and success stories.
• Facilitate communication between HQ, Regional and Country Team offices on grants-related issues.

Direct Support to Field Teams

• Conduct visits to field locations (up to 40% travel expected), to support and oversee the above activities, including proposal development, reporting, grants kick off, closure, and review meetings, and capacity building on various topics for DRC and partners
• Regular field visits to project sites in order to better understand DRC’s programming

Area of Focus: Capacity Building

• Develop materials and undertake training for programme, operation, and partner staff on grants management and processes to enhance quality within DRC programming. This will include proposal development, reporting and donor compliance.
• Provide one-on-one support on report writing, proposal development, DRC-specific project cycle management and grants-related tools, and other topics, as needed.

Undertake additional duties as assigned by line manager. The position duties are flexible to a degree to allow the candidate to develop skills of his/her choice and may include sectoral knowledge, business development, capacity building and specialization in specific donor rules and regulations. This can be arranged in discussions with the line manager.  

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Experience and technical competencies: 

Essential:

• Bachelor’s degree in relevant field, with master’s degree strongly preferred.
• At least two years of INGO field experience in a similar position that includes proposal development, reporting and grants management.
• Knowledge of key donor (UN, EC, USG, DFID, etc.) regulations, procedures and requirements.
• Proven ability to develop quality reports and winning proposals for donors.
• Strong networking, interpersonal and presentation skills.
• Excellent organisational skills, with ability to determine priorities and pay attention to detail.
• Ability to work in a multicultural context as a flexible and respectful team player.
• High-level knowledge and practice with Word, Excel, Outlook, etc.
• Ability/willingness to work with extremely tight deadlines and multiple tasks.
• Excellent written and spoken English required / Arabic or Kurdish preferred.
• Willingness to follow security policies and procedures

Education: 

Bachelor’s degree in relevant field, with master’s degree strongly preferred.

Languages:  English (fluent); Arabic/Kurdish desirable

Key stakeholders: 

Programme Support Manager, Programme Managers, Technical Coordinators, Finance Manager

In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment

We offer

• Contract Length: 10 months  (extendable)
• Salary Band: H (Non-management)
• Start Date: As soon as possible

Diversity & Inclusion:  DRC Iraq is committed to promoting an inclusive work environment according to our Age, Gender, and Diversity approach (AGD). We aim to have a more diversified leadership structure creating opportunities for qualified women to take on managerial roles. We also continuously work to make our workplace more accessible for persons with specific needs. We offer benefits related to psychosocial support, health insurance, maternity and paternity leave, child sick leave, and lactation breaks. As part of our commitment to promote equity, diversity, and inclusion, we strongly encourage applications from female candidates, persons living with disabilities, as well as representatives of minorities.