Executive Associate (Human Resources)

OBJECTIVES OF THE PROGRAMME

The Department of Administration and Finance is responsible for providing efficient and effective support service to all programmes and activities of the organisation in the South-East Asia Region in respect of human resources management, administration, budget and finance, procurement, conference, IT services, staff security and staff medical services. The objective of the Human Resources Management (HRM) unit in SEARO is to recruit the best qualified personnel in a timely manner; deliver effective and efficient HR services to clients in the Regional Office and country offices; promote a culture of staff well-being and development; and guide staff, including new and reassigned staff members, as well as managers through the provision of expert advice on all human resource related matters.

DESCRIPTION OF DUTIES

Under the direct supervision of Regional HR Manager, the incumbent performs the following duties:

1. Plan and guide the personnel operations of HR-REC sub-unit relating to candidatures, selection and recruitment of fixed-term and temporary staff.

2. Provide guidance and supervision to the HR-REC sub-unit, examine more complex cases, prepare substantive correspondence in consultation with RPO. Check the applications against the vacancy notices, authenticate the data as available through the HRM system for purposes of on-forwarding to the Selection Committees;

3. Initiate action for speedy filling of vacant and advertised positions.

4. Plan pre-recruitment actions in respect of vacancies likely to fall vacant six months in advance in respect of GS/NPO and one year in advance in respect of ‘IP' and maintain close follow ups.

5. Review post selection/approval actions including correspondence from initial contact till recruitment process is concluded.

6. Brief newly recruited staff both fixed-term and temporary.

7. Arrange and carry out training programmes for staff on recruitment matters as well as GSM.

8. Provide information for RPO briefs for Meetings of Apex Bodies, i.e., Executive Committee, World Health Assembly, RD's Annual Report, duty travels of RPO/ DAF/ DPM/ RD.

9. Review requests for temporary and fixed-term GS staff in the Regional Office, verify all pertinent data on candidates, post status, clarify discrepancies, prepare agenda, documentation and files for submission to respective selection committees.

10. Prepare information to support RPO in monitoring recruitment operations, prepare periodic reports/ statistics, respond to requests for information/advice from units, providing assistance as necessary.

11. Review applications for employment in respect of professional posts circulate to technical units, arrange for retention/otherwise and prepare appropriate replies.

12. Receive prospective candidates for GS posts, provide information relating to employment matters, without commitment.

13. Arrange holding of appropriate tests, evaluation of test papers and declaration of results.

14. Performs other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education.
Desirable: University degree is an asset. Training in the field of human resources is an advantage.

Experience

Essential: At least ten years of progressively responsible experience in administrative positions.
Desirable: Experience in human resources management is an asset.

Skills

Good knowledge of the Organization's structure and the functions of the support programme and technical units, including knowledge of administrative and personnel procedures and ability to understand/interpret staff rules and regulations, manual provisions correctly. Demonstrated ability to draft correspondence, position notes and reports. Ability to guide subordinate staff.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Setting an example
• Producing results

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,630,025 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.