Logistics Assistant Bangladesh Cox's Bazar

Our Ideal Candidate

The purpose of the Logistics Assistant position is the day-to-day implementation of logistics functions in Cox’s Bazar for the Norwegian Refugee Council, in an effective and accountable manner. NRC intends to hire multiple Logistics Assistants covering either procurement, fleet, warehousing & asset management, or facilities & maintenance.

Key Task and Responsibilities

Procurement

• Maintain and regularly update all procurement tools according to NRC Logistics Guidelines including Contract Tracker, Procurement Tracking Sheet & Vendor Database
• Ensure procurements are completed in compliance with NRCs & Donor Policies and procedures.
• Managing the procurement and preparing the different comparative analyses,  meeting minutes in the procurement process, issuing work orders/contracts, documentation, and archiving in the procurement files.

Fleet

• Assisting to Logistics Coordinator and fleet focal point to organize the NRC fleet duty and schedule owned and rental cars for Cox’s Bazar, Ukhiya, and Dhaka – including tracking of vehicle movements, preparing monthly reports on fuel consumption, driver’s overtime uses of the vehicle, Vehicle maintenance and other assign fleet related tasks by line manager.   

Warehouse & Assets

• Assisting to Logistics Coordinator in verifying and reviewing the Stock management paperwork is accurately completed and filed, and monthly stock reports are produced and shared.
• Receive the items from the suppliers and regularly check all following documents are in place (Goods Receiving Note (GRN), Stock Cards, Stock Request Form, Waybills etc) and report to the line manager if any inconsistency.
• Manage the transportation of goods & supplies to and from program locations, as requested – ensuring trucks are loaded and dispatched in a timely manner with accurate waybills, GRN, and donation certificates.
• Assisting the regular physical check of all stocks, assets, and inventory items. Liaising with the line manager to properly handle and pre-identify any stock that could expire, avoid deadstock, and report on lost & damaged supplies.

Facilities & Maintenance

• Regular inspection of all NRC filed facilities and guesthouses, liaising with program, landlord or procurement department to facilitate maintenance work, and equipment maintenance and ensuring that it is completed in a timely manner.
• Complete repairs directly where possible, including plumbing, electrics, damaged furniture, etc.

Key Education and Skills Requirements

• Bachelor’s degree or equivalent Degree in Supply Chain Management or Business Administration
• Experience of working as a Logistics or Procurement Assistant in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Experience with Microsoft Office, especially Word, Excel and Outlook
• Knowledge of local markets, vendors, and logistics capacities (warehousing, road access, etc.) preferred
• Fluency in English & Bangla, both verbal and written

Additional Information

We welcome applications from qualified and interested candidates, particularly local candidates, from the Cox’s Bazar area.  Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline. Female candidates are strongly encouraged to apply. 

Contract period:  12 months

Duty Station:  Cox’s Bazar

Possible Contract Start Date: 01 March 2023

Salary and Benefits:  Competitive salary and allowances as per NRC’s salary scale, Life and medical insurance, maternity leaves and allowances, festival bonus, annual and others leave, etc.