Finance Analyst

Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

ECR operates global portfolios from offices in Geneva, and country-specific programmes from its operations and project centres located in Eastern Europe and Central Asian countries.

RBM Partnership to End Malaria

The RBM Partnership to End Malaria is the largest global platform for coordinated action towards a world free from malaria. It is comprised of over 500 partners - from community health worker groups and researchers developing new tools, to malaria-affected and donor countries, businesses and international organisations. 

Since its inception in 1998, the RBM Partnership has played a critical role in global efforts that reduced malaria deaths by half and saved 10.6 million lives. The Partnership is now committed to building on these significant gains and ending malaria for good.

Expansions in financing, strong political commitments, novel diagnostic and preventative measures, and multi-sectoral coordination have facilitated this progress. The RBM Partnership is central to the global fight against malaria and has played an essential role in mobilising political will and financial resources, as well as scaling up innovative interventions to put the world on a path to eliminating malaria.

Despite these gains, malaria still poses a significant threat to public health and sustainable development. Malaria continues to affect the poorest and most marginalised disproportionately and restricts human development and poverty alleviation. The African continent accounts for over 90% of the global malaria burden and therefore stands to gain the most from malaria elimination.

Malaria is a smart investment that contributes to achieving Sustainable Development Goals, including ending poverty and ensuring quality education. 

RBM's Vision is a world free from the burden of malaria.

The RBM Partnership is a global health initiative created to implement coordinated action against malaria. It mobilizes for action and resources and forges consensus among partners. The Partnership is composed of a multitude of partners, including malaria endemic countries, their bilateral and multilateral development partners, the private sector, nongovernmental and community-based organizations, foundations, and research and academic institutions. The partners join the RBM Partnership on a voluntary basis through their commitment to a malaria-free world. 
The RBM Partnership is based in Geneva and hosted by UNOPS.

Under the direct supervision of the Finance and Grants senior Officer, the Finance Analyst will perform the following functions:

Expenditure Control and monitoring 

• Liaise with UNOPS finance focal point to ensure accurate financial information is entered into the system.

• Review monthly expenditure list ensuring that expenditure is coded to the correct place and prepare corrective journals as need. 

• Prepares periodic expenditure analysis reports from the NOPS system in consultation with UNOPS finance focal points as required 

• Review of payment requests for completeness prior to processing, ensuring that documentation needed are complete and that all required procedures are fulfilled to enable the payment; 

• Ensures payment requests are properly obligated; control of supporting documentation; preparation of vouchers as required.

• Routine monitoring of financial expenditure for unusual activities, transactions and investigation of anomalies or unusual transactions.

• Prepare corrective Journals as required 

• Support in the tracking of all advances covering operational advances, petty cash, value added tax, pre-payments, advance financing etc ensuring timely reconciliation and settlement backed with complete supporting documentation.

Budgeting, accounting, financial reporting and monitoring and control

• Contribute to the preparation of programme workplan’s and, entering data to systems ensuring compliance to project agreements, established budget structure and ERP protocols;.

• Coordinate with operations and the programme teams the preparation and consolidation of cash-flow forecasts ensuring inputs are extracted from the budgets, cash-flow plans and, annual activity plans;

• Ensure RBM budget coding is correctly mapped to the UNOPS system and all transactions are correctly posted

• Supports the preparation of budgets and submissions, regular analysis and reporting on budget and delivery; monitoring of expenditures against budget allotments and reporting on variances;

• Support the preparation of  financial reports for Finance and admin Manager’s clearance, including donor financial reports. 

• Prepare drawdowns and requests for payments for donors to transfer of funds, record in the ERP accounts receivables, track receipt and coordinated with the UNOPS finance team and BSSC to apply correctly to the relevant projects.

• Detailed review of  expenditures ensuring timely corrective actions are taken on budget, financial reports management and budget performance reports through budget revisions, journal Coordinate Participate in project closure activities of the programme focusing on financial aspects including supporting UNOPS finance to clear balance sheet accounts and issue final financial statements;

• Review requests for operational advances, ensuring complete documentation, review expenditures reports for settlement, clearance and replenishment;

• Prepare the aged list of unliquidated obligation and agree actions with supervisor for the further action. Regular clearance of the balance sheet account’s balance.

• Support operations and programme teams in planning and processing of payments for workshops and conference activities including traveling with the team to manage field level payments.

• Support RBM Monthly closeout processes ensuring that all balances in the UNOPS systems are up to date and accurate. 

Audit 

• Assists the self-audits and quality assurance activities as required;

• Assist the internal/external audit inquiries and support response to audit queries 

• Coordinate collection of audit samples and requirements during internal/external audit exercise(s); 

• Support the implementation of audit recommendations as may be required;

• Capacity building and Knowledge management

Other 

• Support the grants and Finance officer with all activities related to grants financial management as required. 

• Ensure maintenance of files, including electronic filing system for all financial records and documentation;

• All other duties as assigned by supervisor 

• Bachelor's degree preferably in finance, economics, or an equivalent degree in related fields is required.

• Advanced University degree (Master’s degree or equivalent) in related discipline is desirable.

• A minimum of two (2) years of relevant experience at the national or international level with responsibility for financial management support, project accounting, budgeting and financial reporting or related fields;

• Practical experience with UNOPS, or other UN agencies financial procedures in the areas of accounting, budget, reporting and other financial controls including operations of imprest account is desirable;

• Experience working with grants projects, including monitoring financial performance, reviewing financial reports and providing capacity building support to grantees, is highly desirable;

• Previous experience with, and a good knowledge of the development and humanitarian sector/working with UN, Donors, NGOs is an advantage;

• Solid computer skills are required. Proficiency with Google Suite is highly preferred.

• Fluency in written and oral English is required. French would be an asset.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• Geneva, Switzerland is a family duty station.

Terms and Conditions 

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.