Reports Officer

Details

Mission and objectives

Guided by the 2030 Agenda principle of “leaving no one behind”, UNICEF Rwanda under the current country programme will contribute to five priorities under the social transformation pillar of the National Strategy for Transformation 2017–2024: (a) Ensuring access to quality health for all; (b) Reducing malnutrition; (c) Ensuring access to and improving the quality of education; (d) Moving towards a modern Rwandan household, and; (e) Enhancing graduation from poverty and promoting resilience. The country programme will be implemented as part of the United Nations Development Assistance Plan 2018–2023 (UNDAP II), specifically contributing to Strategic Result Area 2: Social Transformation.

Context

UNICEF implements programme activities with the support from many donors and has got obligations to report programme results with increased visibility. The office requires additional human resources to ensure delivering quality results for which the office looking for a reports specialist. To strengthen the office’s existing and new partnership opportunities, there is a pressing need to deploy a technical assistance to support the office’s sound donor reporting both in emergency and non-emergency contexts. The assistance will also be extended to quality assurance of other advocacy and resource mobilization documents to leverage partnerships.

Task description

Under the direct supervision of Chief Planning, Monitoring and Evaluation (PME) who provide support to the Deputy Representative to oversee the office planning, monitoring, evaluation, and reporting function, the UNV will support the Country Office resource mobilization and knowledge management. He/she will be responsible for managing a donor profile database, coordinating, reviewing, and providing quality assurance of all concept notes, proposals and donor reports, and preparing briefing notes and advocacy materials for high-level and donors’ visits. The UNV will also contribute to building capacity of the CO’s staff on results-based reporting. More specifically, the UN Volunteer will undertake the following tasks: • Create and manage a resource mobilization database with key information and documents. • Regularly monitor and share the donor reporting schedule based on the workflow established in the office, to ensure that quality reports are prepared and submitted timely to donors. • Contribute to preparing quality strategic and partnership documents including donor reports, funding proposals and presentations and so on. This includes compiling data and inputs, reviewing, editing, and formatting in collaboration with programme sections and the Communication, Advocacy and Partnerships section, based on the internal quality control mechanism. • Enhance positive relationships with donors through timely, accurate and quality reporting and monitoring of donor interests and information needs. This includes gathering of information, consolidation, editing and production of all required reports on contributions to the Country Programme. • Support donor and partners' field missions through the preparation of briefing documents in coordination with programme sections. • Collaborate with other staff to compile, produce, and disseminate other mandatory UNICEF reports and programmatic documents as requested by the supervisor. • Contribute to internal capacity development on results-based reporting and other relevant areas. • Undertake any other tasks within the scope of this position as requested by the super-visor