Associate Supply Officer

Details

Mission and objectives

The Office of the UNHCR was established on 14 December 1950 by the UN General Assem-bly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country. The UN Refugee Agency in Niger acting within its mandate of protecting persons in need of international protection, and in partnership with the Government of Niger has established the Evacuation Transit Mechanism (ETM). The mechanism aims at evacuating persons of con-cern with acute protection needs from Libya to Niger, where they undergo RSD and are di-rected to appropriate durable solutions. Most of these evacuees come from Eritrea, Sudan and Somalia and are victims of severe human rights violations during their journey.

Context

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org). e.g. This UNV assignment is part of [Host Agency’s] project/flagship programming initiative etc. Provide brief description of the project including relevant stakeholders, outcomes etc. and/or include web link.

Task description

Within the delegated authority and under the supervision of the Senior Supply Officer or his/her designated mandated representative(s), the UN Volunteer Associate Supply Officer will undertake the following tasks: Strategy: • Prepare plans for sourcing of relief items and services according to operational needs, • Establish co-operation with operational and implementing partners to ensure that supply and support activities are coordinated and integrated appropriately Operational Support: • Apply UNHCR's procurement strategy when planning for purchase of important commodities and services; • Assist in all activities pertaining to the procurement function within his/her area of responsibility in line with UNHCR procedures; • Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order; • Draft and dispatch quotation requests and/or tenders, assist in the evaluation of offers and draft bid-tabulations, and the selection of suitable suppliers and prepare proposals for award of contracts to the Committee on Contracts; • Prepare Purchase Orders, confirmations, requests for inspection and other correspondence; • Maintain and update the roster of UNHCR suppliers; • Monitor the manufacture/transport of ordered goods to ensure timely delivery; • Analyse matters relating to procurement activities, and provide timely information on all procurement activities within area of responsibility; • Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections; Infrastructure Support: • Identify partners for supply chain projects based on objectives, priorities, strengths and resources of the implementing partner and/or contractor, according to criteria consistent with UNHCR rules and regulations; • Analyse the quality of commodities and services delivered in line with the needs of the location and agreed standard of quality. • Establish a local quality assurance process. Business Support: • Analyse the existing supply infrastructure and ensure that it is optimally aligned with the operational needs. • Implement practical projects to improve supply performance that has clear objectives, timescales, tasks and resources defined. • Monitor the project implementation and report on the progress. • Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision-making. • Promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management. • Ensure effective information flow in the supply chain and adapt local process to the prevailing environment. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Results/expected outputs • As an active UNHCR’s team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNHCR and its beneficiaries in the accomplishment of her/his functions, including: o UNHCR delivers timely and quality goods and services to persons of concern in compliance with supply chain rules and procedures. o The local supply chain function is optimised and aligned with the operations' evolving needs and management systems and has an infrastructure that is robust and flexible enough to accommodate operational requirements. o Supply chain activities are supported by effective partners. o The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs); • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed