Human Resource and Administration Officer

BACKGROUND

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC has been working in Uganda since 1998 supporting nationals, refugees and various institutions in the country notably the government, community based organizations, the civil society and the private sector. The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth. https://www.rescue.org/country/uganda

IRC has a country office in Kampala, a regional office in Kitgum, Adjumani, Kiryandongo and Moroto. Given the recent conflict outbreak in South Sudan, IRC re-opened the Yumbe Field site office to support refugees being settled in Bidibidi refugee settlement in Yumbe District and in Arua District, the IRC is one of the first responders to the emergency situation in Imvepi refugee settlement.

Job Overview/Summary:

The HR/Admin Officer is responsible for ensuring that the day-to-day HR and administration activities are performed in accordance with IRC policies, procedures and HR best practices. The HR/Admin officer is responsible for escalating to the HR/Admin Manager on a timely basis all matters related to employee management in Bidibidi settlement. The position reports to the HR/Admin Manager and works closely with the Bidibidi field coordinator to ensure effective and efficient HR and admin services are provided to support program activities in Bidibidi.

RESPONSIBILITES:

1.       HUMAN RESOURCES AND ADMINISTRATION

Recruitement and orientation

• -     Under the guidance of the HR/Admin Manager, participate in recruitment process for local recruitments as required and ensure HR recruitment policies and procedures are consistently followed

• -    In coordination with the HR/Admin Manager and the field coordinator, facilitate the integration/transition processes to assure new and transferred staff to Bidibidi received required information for their integration.

• -    Ensure all new staff receive IRC Way orientation and related documentation.

Compensation and Benefits

• -   Assist in responding to employee inquiries regarding salary and benefit

• -   Act as focal point to receive staff concerns about their compensation and benefits.

• -   Provide timely feedback to HR/Admin Manager about staff all staff concerns related to their compensation and benefits.

• -   Assist in responding to employee inquiries regarding salary and benefit.

     Employee Relations:

• -   Facilitate and providing guidance for resolving minor employee relations issues in the field office

• -   Ensure HR/Admin Manager is immediately informed about any employee relation issues occurring in the field.

• -   Facilitate relationships between labor/social services and IRC staff.

      Administration

• -   Ensure staff timesheets are provided on time and send the Yumbe office systematically

• -   Ensure staff are taking their leave in accordance to IRC regulations.

• -   Ensure staff information is shared with HR/Admin Manager in Yumbe on a regular basis.

• -   Communicate any staff welfare concerns to the HR/Admin manager on a quick basis.

• -   Ensure offices are cleaned on a regular basis.

• -   Ensure office supplies are available at any time

• -   Ensure staff tea and water is available at the office all time.

2. REPORTING

• -    Submit regularly as required, information to HR/Admin Manager for HR Metrics preparation

• -    Submit regularly payroll information to the HR/Admin Manager

• -    Update and submit regularly staff leave tracking

• -    submit weekly and monthly recruitment reports

• -    Ensures coordination and monitoring of shared activities between HR, administration and "Supply Chain in Bidibidi field office.

• -    Maintain proper records for all correspondences

• -    Ensure compliance of administrative policies and procedures with IRC standards and local law in Bidibidi field office.

• Perform other relevant duties as assigned (of a similar nature or related and in the interest of the organization)

·         Standards for Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

 Deadline for receiving applications is April 5th,2023