Associate Registration and Identity Management Officer

Details

Mission and objectives

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org)

Context

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safe-guard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org). UNHCR Operation in Chad addresses protection and assistance needs for more than 400,000 refugees, established in 19 camps, 12 of the camps hosting refugees since more than ten years, at the same time establishing new camps to accommodate continuous influx. The UNHCR Office also leads the protection cluster in response to the general protection of internally displaced population, along with their reintegration in villages of origin. Chad is among the most complex UNHCR operations in terms of security, environment and logistical context. The environment is characterized by unforeseen trends related to these factors. The operation in Chad is currently decentralized and the Branch Office in N’Djamena retains the role of strategy provision, support and coordination of three Sub-Offices and their respective Field Offices. Given the considerable and diverse workload, it is important that the applicant be motivated, hard-working and organized. Fluency in both English and French is recommended (written and spoken). In Chad, all communications within with external partners are conducted in French

Task description

The UN Volunteer will function under the DIMA Coordinator. The incumbent supports the management of UN-HCR’s registration and identity management-related activities in the Office. He will undertake the following tasks: • Assist in the implementation of registration, enrolment and digital identity strategies, for populations of concern in compliance with global and regional protection and inclusion objectives and priorities, ensuring that relevant standards are met, and appropriate methodologies and technologies are implemented. • Provide technical support to staff on planned registration and digital identity management activities. • Manage the use, maintenance and technical support of databases used in the operation (registration, voluntary repatriation, resettlement, etc.) including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports. • Manage the use, maintenance and technical support of UNHCR Biometrics and Identity Management System (BIMS) • Analyse and respond to report requests from UNHCR staff, local governments, partners, donors and Headquarters in agreement with his supervisor. • Facilitate and /or undertake additional data collection activities including planning and coordinating data collection methodologies and analysis with relevant staff of other offices in the country, Regional Hub and/or Headquarters, as applicable. • Be responsible for the registration (“ProGres” database), oversee data input and reporting in close collaboration with other UNHCR colleagues (protection, registration, community services, etc.). • Assist in training of UNHCR staff as well as staff members of implementing partners in relevant aspects of data management. • Liaise with his supervisor on new reporting requirements and procedures as needed; • Conduct data collection audits in order to ensure that no unnecessary data collection is occurring and to ensure that all necessary data is being captured; • Assist in development of new data collection and data analysis tools, including efficient data capturing forms; • Create and maintain databases and spread sheets that meet operational requirements. • Contribute to designing appropriate registration strategies and methodology to meet standards. • Ensure that statistics and other reports are produced and shared on a timely basis. • Oversee data management activities related to voluntary repatriation process • Manage registration material. • Perform other related duties as required. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.