Associate Finance Analyst, FIN

Org. Setting and Reporting

The Finance Branch is responsible for managing the financial resources of the Organization, developing and applying budgetary, accounting and financial policies, procedures and controls. The Branch also plays a key role in the custody and distribution of financial resources, the monitoring of expenditures, and the strengthening of ongoing compliance with the International Public Sector Accounting Standards (IPSAS). The Accounting Services Section (ASV) and Financial Services Section (FSV) are the two sections under the Finance Branch.

ASV encompasses four units: General Ledger and Reporting, which includes the Treasury team; Accounts Payable; Accounts Receivable; and Travel Claims. ASV is responsible for (i) the development of accounting systems including the formulation of accounting policies and procedures; maintenance of the accounts of the General Fund, Joint Financing Funds, Administrative and Operational Services Cost Fund, and other miscellaneous funds; (ii) maintenance of accounts for the Technical Cooperation Programme, consisting of projects under Trust Funds, Agreements under the ICAO Civil Aviation Purchasing Service, Management Service Agreements and related funds; (iii) preparation of periodic and year-end financial statements for all accounts; (iv) calculation of scales of assessment on Member States, and the recording of payments and monitoring of status of assessments from Member States, including regional civil aviation bodies; (v) processing supplier invoices, travel advances and claims; and (iv) preparation of working papers for the Finance Committee, Council, and Assembly for ASV related areas.

FSV encompasses two units: The Budget unit which is responsible for budget development, controls, monitoring and reporting; and the Payroll unit which is in charge of managing the payroll system for all ICAO staff members including the calculation, verification and balancing of payroll earnings and deductions.

The Finance Branch is creating a roster of Finance Analysts to perform one or more functions listed below, and to participate in the implementation of the finance-related improvement projects.

Under the guidance of the Chief, Accounting Services Section / the Chief, Financial Services Section, the Finance Analyst contributes towards efficient and effective use of ICAO resources.

Responsibilities

Function 1 (incl. Expected results)
Performs accounts reconciliation, aged accounts analysis, bank reconciliations and closure-related activities, achieving results such as:
• Perform periodic reconciliations, including bank-related, balance sheet accounts, inter- and intra-agency reconciliations, as well as preparation and monitoring of aging reports.
• Support review of aged balances and process write-off cases, in particular, examining write-off submissions and preparing draft write-off report; providing guidance on the write-off process; ensuring correct presentation of write-off amounts in ICAO financial statements; performing analyses and providing regular summary reports on write-off cases; and suggesting and implementing measures to minimize the latter.
• Analyze accounts, reviews/prepare regular financial reports. Propose and implement solutions with respect to problem transactions and irregularities.
• Perform month and year-end accounts closure activities in the areas of accounting, budget, and payroll management.

Function 2 (incl. Expected results)
Prepares and oversees the production and distribution of the budget and financial reports, achieving results such as:

• Ensure timely and accurate budget and financial reporting to internal and external stakeholders.
• Undertake assessment of the current reporting process (including validation of data between existing and future reports), data and report structure and tools, propose areas of improvement to enhance current reporting and produce new reports, automate reports or coordinate automation, prepare new dashboards.

Function 3 (incl. Expected results)
Performs activities related to financial operations and processing, achieving results such as:

• Perform and facilitate the efficient and effective financial operations and processing of accounts receivable, accounts payable, travel claim, budget and/or payroll processes.

Function 4 (incl. Expected results)
Drafts policies, guidelines and standard operating procedures and analyses process improvement areas, achieving results such as:

• Contribute to drafting of financial policies, guidelines and standard operating procedures.
• Perform the process mapping and review for budget and finance-related processes, providing workflows, process descriptions and suggesting areas for improvement, standardization¿and simplification. Prepare consolidate and automate templates.

Function 5 (incl. Expected results)
Perform other related duties, as assigned

Competencies

Professionalism: Strong analytical and problem-solving skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available

Education

Essential
A first level university degree in accounting, finance, business administration, or in a related field.

Desirable
A professional accounting designation.

Work Experience

• A minimum of three (3) years of experience in accounting, financial management, budget, payroll or audit, at the national and international level is required.

• Experience in the use and application of financial tools for reporting, analysis, and process improvement is required.

• Experience in the development and preparation of financial analyses and reports is required.

• Experience in using an ERP system is required.

• Experience in the application of the Financial Regulations and Rules of the United Nations, and procedures is desirable.

• Experience in implementing an ERP system is desirable.

• Project management and process review/redefinition experience is desirable.

• Experience in applying International Public Sector Accounting Standards (IPSAS) is desirable.

Languages

Essential
Fluent reading, writing and speaking abilities in English.

Desirable
A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

It should be noted that this post is to be filled on a fixed-term basis for an initial period of 1 year.

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”

Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code (Staff Regulations).
ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.
ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).
The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.
Remuneration: Level P-2 Rate Net Base Salary per annum + Post Adjustment (net) per annum (*)
USD $50,377 USD $24,584
(*) Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.