Associate Procurement Officer (P-2)

The Hague

Organization: ICC - International Criminal Court
Location: The Hague
Grade: Junior level - P-2, International Professional - Internationally recruited position
Occupational Groups:
- Procurement
Closing Date: Closed

23430 | Registry

Posting Date:		15/03/2024
Deadline for Applications:		29/03/2024
Organizational Unit:		Procurement Unit, General Services Section, Registry
Duty Station:		The Hague - NL
Type of Appointment:		Short Term Appointment
Minimum Net Annual Salary:		€71,960.00
Contract Duration:		To be determined

Special Notice:

A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months.

A Short-Term Appointment does not carry any expectancy, legal or otherwise, of renewal and shall not be converted to any other type of appointment.

Due to the short-term nature of the assignment, the ICC reserves the right to make an appointment at one grade lower than that stated in the vacancy with a modified job description.

A current ICC staff member who is holding a fixed-term appointment may apply for any short-term position. Where a current ICC staff member is selected to a short-term position, he or she will be temporarily assigned to the position in line with section 4.10 of ICC/AI/2016/001. GS-level posts are subject to local recruitment only.

The terms and conditions of service for staff members appointed under a short-term appointment are governed by ICC/AI/2016/001.

Organisational Context

The General Services Section (GSS) organisationally belongs to the Division of Management Services in the Registry. The GSS consists of four units; the Facilities Management Unit (FMU); the Transport and Logistics Unit (TLU), the Travel Unit (TU) and the Procurement Unit (PU).

Duties and Responsibilities

Within the delegated authority and under the direct supervision of the Head of Procurement Unit, the incumbent performs the following tasks:

Plan procurement actions for assigned projects, which involve the procurement of a variety of goods and services of a general nature, and some technically complex commodities.
Review and analyse technical specifications to ensure completeness, accuracy and competitive qualities, and identifies optional courses of action.
Assist staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs.
Develop vendor pre-qualifying criteria, identify product sources.
Solicit and evaluate bids/proposals/quotations to ensure proper consideration of procurement principles.
Compile and present procurement data; prepare all relevant supporting documents and recommend approval of the contract or purchase order;
May authorize purchases in line with delegated authority, and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Procurement Review Committee for review and subsequent approval by the authorized official.
Participate in the market and supplier research.
Prepare a variety of reports, correspondence, and documents (e.g. purchase orders, contracts and amendments) on procurement-related matters.
Perform other duties as assigned.

Essential Qualifications

Education:

An advanced university degree in business administration, public administration, commerce, audit, procurement, law, or related field. A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.

Certification of Level 2 Chartered Institute of Purchasing and Supply (CIPS) or an equivalent level of qualification granted by a professional association or educational institute is highly desirable.

Experience:

A minimum of two years (four years with a first-level university degree) of progressively responsible experience in procurement, contract management, or related area is required. Previous experience with procurement within the United Nations is highly desirable.
Experience with SAP as enterprise resource planning (ERP) system is an advantage.

Knowledge, Skills and Abilities:

Knowledge and understanding of procurement policies, practices and procedures.
Knowledge of internationally recognized procurement standards and understanding of procurement techniques and practices used in the private sector;
Knowledge of market trends and sources of supply and equipment and of procurement/contract execution and administration;
Good planning and organising skills;
Strong communication skills, with the ability to communicate technical procurement matters in a simple, clear and concise manner;
Ability to properly manage confidential information;
Ability to conduct research and analyse data and information to develop recommendations on procurement contracts awards;
Ability to administrate and handle complex and voluminous amounts of information and evidence;
Ability of problem-solving and facilitation skills;
Flexibility and adaptability to changing environment and plans;
Ability to work effectively in a multi-cultural and multi-disciplinary environment in a non-discriminatory manner, with respect for diversity;
High standards of professional and personal integrity.

Knowledge of Languages:

Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.

ICC Core Competencies

Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.

Professionalism
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems;

Teamwork
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others;

Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or
training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.

Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.

Interaction
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with
confidentiality requirements.

Realising objectives
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity

General Information

The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with the ICC policy. The PSC process will include but is not limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a positon to submit electronic copy of their passport and all diplomas listed on their profile when requested;
Applicants may check the status of vacancies on ICC E-Recruitment web-site;
Position to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered;
In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions;
Applications from female candidates are particularly encouraged;
Consideration is given to achieving diverse geographical representation at the ICC, to the extent possible;
Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
The ICC reserves the right to not make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.