Fleet Support (02 positions)

Organizational Setting

These positions are located Tandojam and Quetta Office. The aim of FAO country offices, headed by FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security to reduce hunger and malnutrition, to help develop the agricultural, fisheries, forestry sectors and to use their environmental & natural resources in a sustainable manner.

The position is at SB3 SC6 level

Reporting Lines

Under the overall guidance of the FAO Representative in Pakistan, close collaboration with Assistant FAO Representative (Administration) as well as Provincial International Project Coordinator and Direct Supervision of International logistics expert, the incumbent will carry out the following tasks.

Technical Focus

Ensures effective and efficient provision of logistics and fleet management support services, meeting client needs, and in compliance with FAO rules, regulations, policies, strategies and other resources to achieve the objectives of a campaign plan, project implementation and or any other strategies in the province.

Tasks and responsibilities

• Supervise the fleet department and ensure fleet operations are carried out in compliance with FAO fleet policy and SOPs pertaining to fleet management in the province.
• Ensure that the entire vehicles (organization owned and rented ones) are road worthy, fully functional, efficiently managed and properly maintained (preventive repair / maintenance to maintain efficient and safe use of vehicles).
• Keep close coordination with the fleet manager and the program team to ensure adequate support towards movements planning and execution.
• Ensure a pro-active link between the office and field transport (needs) the program teams (needs & support) and play a continuous interface role.
• Define the more relevant means of transport for personnel and process the administrative formalities related to (by road, by plane etc.).
• Ensure management of vehicle fleets is in line with FAO standards; ensure that appropriate allocation, safe use of vehicles is achieved throughout the activities, while guiding staff on processing Travel request TRs and drivers are timely assigned and briefed to the task.
• Ensure systems are in place to effectively plan, coordinate and monitor staff travel.
• Conduct monthly review of all fleet reports (fleet utilization, maintenance & repair, fuel consumption etc.), identify variations, and correct them before submitting the final report to the supervisor.
• Review and update documents, templates and soft records in audit point of view covering each area of Fleet management
• Ensure a regular maintenance on the different vehicle of the project, setup appropriate maintenance contract with supplier or ensure an appropriate repair process with local technicians;
• Review transport contract negotiation with contracted suppliers and follow up on daily utilization;
• Ensures monitoring of fuel cards use, recording and updating of fuel records through the applicable systems and oversees the filling out of the logbooks by the drivers.
• Supervises directly or indirectly transportation services, including personnel/outsourced service providers, client service, conformity with procedures for accidents, fleet maintenance, insurance, and monitoring of fuel consumption and utilization.
• Assist in the purchase, receipt and inspection of spare parts for vehicles, oversees the works to be done by the Garage team, car washers and the courier deliverer etc.
• Take the lead on the review and updating the standard operation procedures (SOP) that guide on the process at different levels of Logistics and fleet management.
• Take on other ad hoc logistic and supply chain tasks as assigned by the supervisor and perform any other duty as and when required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University Degree from a recognized academic institution in one or more of the following areas is preferred\: Logistics and Transport Management, Business Administration, Management, International Development or areas directly related to logistics operations or FAO programme areas
• Five years field experience of working in Logistics, transport and on Fleet Management
• Working knowledge of English
• National of Pakistan

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Good knowledge of Logistics and Transportation Management (Procurement, Stock Management, Warehousing including temperature controlled, transportation and Distribution).
• Knowledge of United Nations and International Organizations’ administrative policies and procedures.
• Good knowledge of communication and documentation, standards (reporting).
• Knowledge and understanding of sourcing within the procurement function.
• Strong research skills, ability to conduct benchmarking analysis in support of (third Party) vendor identification, selection and performance management.
• Display initiative and take responsibility for achieving agreed outputs within set deadlines and closely follow-up until successful outputs are achieved.
• Continue to seek new, innovative and improved methods and systems for accomplishing the work assigned.
• Identify and recommend remedial measures to address problems in systems design or implementation.

ADDITIONAL INFORMATION