Logistics Officer

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting
The Logistics Services Division (CSL) provides advice, guidance and oversight for FAO logistics operations both at headquarters and in FAO Decentralized Offices; it provides policy and operational support to ensure that the Organization's supply chain functions effectively and efficiently based on best practices.
The post is located in the Logistics Services Division (CSL) at FAO headquarters in Rome, Italy.

Reporting Lines
The Logistics Officer reports to the Director of CSL for overall leadership, to the Deputy Director CSL for technical guidance and to the responsible Logistics Officer for direct supervision.

Technical Focus
Coordination of logistics-related activities, including - but not limited to - quality control, inspection, transportation, receipt, storage, off-loading, monitoring physical distribution plan and reporting completion shipments deliveries to procurement and finance for payment and purchase orders closures.

Key Results
Support/contribution to and coordination of field logistics operations, including budget preparation and management, commodity and warehouse management, supply chain, fleet and workshop management.

Key Functions
• Supports logistics operations, including all logistics assets; maximizes efficiency and ensures regular maintenance as well as timely and cost-effective delivery of cargoes.
• Identifies and mobilizes resources; implements and reports on special logistics operations.
• Ensures integrity of transport information, including commodity tracking in the standard systems and maintains transport information for reporting purposes.
• Assesses offers for transport and prepares submissions to the local transport committee.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Ensures effective Landside, Transport, Storage and Handling (LTSH) management, including project budgetary review and regular LTSH reviews.
• Ensures the implementation of corporate initiatives related to logistics in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability and in line with the Strategy for Sustainability Management in the UN System 2020-2030.
• Ensures FAO standard logistics forms are consistently used, readily available and completed accurately and electronically by the inspection company, transporters, vendors and field staff.
• Ensures effective commodity management and quality control.
• Ensures adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews.
• Develops, plans and delivers training, and proposes any additional training needs to achieve high working standards.
• Monitors relevant logistics legal compliance issues, such as tax exemption policies of host government, in order to ensure compliance.
• Establishes comprehensive purchase orders delivery tracking systems in order to monitor the status of accomplishment of purchase order deliveries at all stages of supply chain.

Specific Functions
• Ensures maximum availability and implementation of controls and monitoring mechanisms for all logistics assets, such as vehicles, generators, computers and all other technical items using either petrol, diesel or kerosene to maximize efficiency and ensure regular maintenance.
• Monitors regular and timely transmission of pipeline, logistics monitoring information, stock levels and distribution status to programmes and logistics focal point at national level. For emergencies\: Coordinates with logistics cluster and ensures FAO interest and supplies are given appropriate priority.
• Ensures proper warehouse management, including storage space, condition and the actual storage of stock.
• Liaises with vendors and the Procurement Unit to obtain needed materials with particular attention to cost control, quality and timely delivery.
• Monitors and oversees asset management by regularly updating asset register as required.
• Establishes stock movement, fleet and logistics reports based on logistics movements, and distributes them according to requirements.
• Ensures appropriate logistics filing systems to include all equipment manuals, maintenance schedules, waybills, inspection reports, copies of invoices, delivery notes and orders (national and international) to ensure accurate tracking and documentation for audit purposes.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• Advanced university degree in business administration and/or management, law, logistics, finance, budget or related field and five years of relevant experience at the national and international levels in logistics management, administration, procurement, finance or budget; OR a first-level degree in business administration and/or management, law, logistics, finance, budget or related field, and seven years of work experience at the national and international levels in logistics management, administration, procurement finance or budget; and completion of logistics and transport professional qualification from an internationally recognized body such as CILT (Chartered Institute of Logistics and Transport), CSCP (Certified Supply Chain Professional) from the ASCM (Association for Supply Chain Management)
• Working knowledge (proficient-level C) of English and limited knowledge (intermediate-level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

Competencies
• Results Focus
• Team Work
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions.
• Extent and relevance of experience in the field of the Corporate Environmental Responsibility.
• Extent and relevance experience at the national and international levels in logistics management, including transportation operations risks and emergency logistics preparedness.
• Extent and relevance of experience in managing integrated air, sea, and land transport operations.
• Extent and relevance of experience in preparing and managing transport and project budgets.

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FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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• Extension of fixed term appointments is based on certification of performance and availability of funds
• FAO reserves the right not to make an appointment.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

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