Long Term Agreement (LTA) for Engagement of Individual Consultants as Graphic Designers with UNICEF in Uzbekistan

UNICEF would like to engage the services of highly creative and professional graphic designers to document and represent UNICEF activities and programmes for multiple online audiences such as the general public, donors, supporters and partners.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. 

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. 

And we never give up. 

For every child, Visibility!

1. BACKGROUND / RATIONALE

UNICEF Uzbekistan creates advocacy messages, publications, reports, etc. to mobilize the support of decision makers and the public for children across Uzbekistan. The production of compelling and creative digital content contributes directly to the achievement of priority advocacy and communication objectives for the organization. Through multiple platforms and in multiple languages, our content brings attention to the many facets of UNICEF’s work, encouraging public support, participation and action, while ensuring greater transparency and accountability.

By measuring and testing our efforts, we use data to inform content strategies and drive innovation.

2. PURPOSE OF ASSIGNMENT

To meet these requirements, UNICEF would like to engage the services of highly creative and professional graphic designers to document and represent UNICEF activities and programmes for multiple online audiences such as the general public, donors, supporters and partners.

3. PROGRAMME AREA AND SPECIFIC PROJECT AREA

Experienced graphic designers to provide good quality professional services according to UNICEF global standards to support visual documentation and reporting of issues, events and human-interest stories related to the implementation of Country Program of Cooperation between the Government of Uzbekistan and UNICEF in 2024-2026 to all Programme areas.

4. OBJECTIVE(S)

The overall objective is to set up a Long-Term Agreement to facilitate and expedite the process by which the UNICEF Uzbekistan will hire multimedia creatives as required for specific projects to develop advocacy, communication, campaign and humanitarian emergency materials that demonstrate UNICEF's activities in the field to raise awareness and funds via UNICEF social media

5. MAJOR TASKS TO BE ACCOMPLISHED

Successful consultants must provide professionally developed final design tailored for advocacy needs of the organization as well as for social media platforms–to inform our audiences, engage them deeply to take action on behalf of children (eg asking governments for change, reposting messaging, donating to UNICEF, etc).

Tasks include, but may not be limited to:

• Final approved design option in the ‘ready-to-print’ format submitted to UNICEF staff on CD/DVD, memory stick, hard drive or via providing a link to a shared drive in Internet. This must be in line with UNICEF branding and graphic guidelines.
• PDF format design for archiving on UNICEF website submitted to UNICEF staff on CD/DVD, memory stick, hard drive, by email or via providing a link to a shared drive in Internet.
• Printing/production specifications (in consultation with the printer or production agency).
• Working with art and creative teams to select audio, video, colors, animation, etc. for graphic design.
• Work that demonstrates the latest graphic design techniques and trends.
• Review, edit, and consolidate material, ensuring clarity and continuity of structure and core themes.
• Check spelling, country, and city names and acronyms and other abbreviations (making sure that they follow official UNICEF terminology and conventions), style consistency and Brand Toolkit.
• Ensure implementation of the UNICEF workflows and production toolkits.
• Be available for several rounds of editing.
• Deliver on tight, short timelines as needed.
• Edited materials suitable and tailored to trends specific to individual online platforms, such as Youtube, Facebook, Twitter, Instagram reels etc.

Responsibilities of the Consultant:

• The consultant will use their own equipment; laptop, software and other accessories and software that may be required for this task.
• The consultant will not give the content/material or any part thereof, to any third party without the written permission of UNICEF. All components will be a property of UNICEF, and the consultant will not share the same with anyone else.
• The consultant will not put their own name or logo/emblem on the content / final product. The only organization branding will be UNICEF, if required.

Responsibilities of UNICEF:

• UNICEF will provide all details pertaining to the activity and the requirements
• UNICEF will orient the consultant on UNICEF’s branding and production guidelines
• Consultants may be required to work on Saturdays and Sundays, based on the requirements of the assignment

6. DELIVERABLES

Graphic design

Description

1. Design of the requested product(s) in the ‘ready-to-print/upload’ format submitted to UNICEF staff on CD/DVD, memory stick, hard drive or via providing a link to a shared drive in Internet.
2. PDF format design of the requested product(s) for archiving on UNICEF website or other sources submitted to UNICEF staff on CD/DVD, memory stick, hard drive, by email or via providing a link to a shared drive in Internet.
3. Printing/production specifications (in consultation with the printer or production agency).

Deliverables - Subsequent deliverables to be agreed with the supervisor.

8. TRAVEL (OPTIONAL):

TRAVEL WHEN REQUIRED WILL BE DETERMINED BASED ON THE NEEDS OF THE ASSIGNMENT AND SHOULD BE REFLECTED IN THE FEES. THE MANAGER AND THE CONSULTANT SHOULD AGREE, IN ADVANCE, ON THE BUDGET FOR THE TRAVEL BASED ON REASONABLE COST.

TRAVEL EXPENSES SHALL BE CALCULATED BASED ON ECONOMY CLASS TRAVEL, REGARDLESS OF THE LENGTH OF TRAVEL AND THE CONSULTANT MUST TRAVEL ON UNICEF APPROVED AIRLINES AND THE COST OF ACCOMMODATION, MEALS AND INCIDENTALS SHALL NOT BE EXCEED APPLICABLE DAILY SUBSISTENCE ALLOWANCE (DSA) RATES, AS PROMULGATED BY THE INTERNATIONAL CIVIL SERVICE COMMISSION (ICSC).

IN LINE WITH THE UNICEF POLICY, THE CONTRACTOR/CONSULTANT WILL BE RESPONSIBLE IN ADMINISTERING HIS/HER OWN TRAVEL. TRAVEL EXPENSES WILL BE REIMBURSED BASED ON SIGNED INVOICE PRESENTING THE ACTUAL COST OF THE AIR-TICKET. THE DAILY SUBSTANCE ALLOWANCE (DSA) BASED ON UN APPLICABLE RATES AND TERMINAL EXPENSES APPLY (HTTP://ICSC.UN.ORG).
SHOULD THERE BE ANY CHANGES IN THE TRAVEL PLAN(S) DUE TO THE CONSULTANT'S PERSONAL REASONS, ANY ASSOCIATED FINES/FEES RELATED TO THESE CHANGES WILL BE PAID BY THE CONSULTANT.

NB. THE CONSULTANT IS SOLELY RESPONSIBLE TO ENSURE THAT THE VISA (IF APPLICABLE) AND HEALTH INSURANCE REQUIRED TO PERFORM THE DUTIES OF THIS CONTRACT ARE VALID FOR THE ENTIRE PERIOD OF THE CONTRACT. FAILURE TO COMPLY WILL RESULT IN TERMINATION OF THE CONTRACT ON THE SAME DAY OF VISA (IF APPLICABLE) OR HEALTH INSURANCE EXPIRATION, WHICHEVER COMES FIRST.

9. ESTIMATED DURATION OF LTA - Three years

10. QUALIFICATIONS / SPECIALIZED KNOWLEDGE / EXPERIENCE/ LANGUAGE SKILLS REQUIRED (Please use as applicable)

Category 1: Graphic designer

1. Professional Graphic designer with 5+ years’ experience working with leading brands or international agencies
2. Minimum academic requirement – high school diploma
3. Demonstrated imagination, innovation and creativity in designing productions
4. Experience delivering engaging materials for social media platforms.
5. Ability to develop multi-media material on a quick turnaround, under tight and variable deadlines
6. Ability to create subtitles and text-based graphics in multiple languages
7. Experience Color grading projects for applicable media channels
8. Have a thorough understanding of UNICEF
9. Strong technical skills and proven ability to use a variety of software (Photoshop, Premiere Pro, 2D/3D animation etc.)
10. Able to work in a fast-paced environment and have strong project management skills
11. Meet with clients, internal and external, to understand needs and share ideas
12. Be a great communicator, receive and interpret feedback, and meet tight deadlines

Note: Candidates are free to apply to any category based on their qualifications and experience. They can also apply for multiple categories or all of them. UNICEF will award LTA to top ranked 10 [ten] candidates under each category. A candidate may be awarded LTA for one or more than one category.

11. TECHNICAL EVALUATION CRITERIA 

The selection of consultants for the LTA will be based on technical evaluation and financial offers in the ratio of 80:20.

12. FINANCIAL PROPOSAL: The applicant should submit the Fee Proposal as per the attached template.

The application to be submitted through the online portal should contain 5 separate attachments:

1. A Cover letter explaining the motivation for applying and explaining how the qualifications and skillset of the candidate (to be uploaded online)
2. Curriculum Vitae (CV) (to be uploaded online)
3. Three Work Samples – or Online Portfolio
4. A financial proposal indicating professional fee as per the above template. Please do not forget to specify your name in the file while saving. (To be uploaded under other supporting documents).
5. Certificates of mandatory courses BSAFE, (Ethics and Integrity at UNICEF (2020 version); Prevention of Sexual Harassment and Abuse of Authority (2021 version) & Sexual Exploitation Abuse (PSEA) (2021 version) consolidated in one single pdf.

Without all the above 5 documents your application will be considered incomplete and invalid and will not be considered further.

• Any attempt to unduly influence UNICEF’s selection process will lead to automatic disqualification of the applicant.
• Joint applications of two or more individuals are not accepted.
• Please note, UNICEF does not charge any fee during any stage of the process.
• Female candidates meeting the requirements are strongly encouraged to apply.
• UNICEF is committed to diversity and inclusion and encourages qualified candidates from all backgrounds including persons living with disabilities to apply.

For every Child, you demonstrate… 

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS). 

To view our competency framework, please visit  here. 

 UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment. 

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. 

 new Financial Bid - Graphic Designer on LTA.docx

Remarks:  

Only shortlisted candidates will be contacted and advance to the next stage of the selection process. 

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. 

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.