Technical Officer (HR and Administration)

OBJECTIVES OF THE PROGRAMME

UNITAID,a partnership hosted by the World Health Organization is focused on accelerating the introduction and adoption of key health products primarily for HIV & co-infections, tuberculosis, malaria and women & children's health. It creates systemic conditions for sustainable and equitable access and aims to foster inclusive and demand-driven partnerships for innovation. It designs and invests in innovative approaches to make quality health products available and affordable in low- and middle-income countries. It promotes collective efforts with partners, countries and communities, unlocking access to the tools, services and care than can deliver the best results, improve health and address global health priorities.

DESCRIPTION OF DUTIES

Support the performance management and staff development:

• Monitor, facilitate and follow up on the compliance of the performance appraisals for measuring against the KPIs and reporting,
• Train manager and staff as needed, problem solving on related matters as required; prepare appropriate reports to Management,
• Provide guidance to staff members and supervisors in the development of objectives and selection of competencies,
• Interact and liaise with WHO CDL department to facilitate staff trainings.
• Monitor status of the training implementation plan and feedback to recommend actions as needed.

Recruitment:

• Support in writing effective position descriptions.
• Facilitate and organize short-term recruitment processes including creation of position, classification, review of vacancy notices, screening of candidate CVs, tests, interviews and drafting selection report.
• Interface with HSP/HRD and Global Service Center as needed to ensure all actions for recruitments and contract issuance are handled in a timely manner,
• Coordinate induction training for staff to help them understand UNITAID business and settle-in.

Contract management and entitlements:

• Keep track of the contract status of all staff.
• Alert managers on required decisions and follow up as needed.
• Facilitate all actions related to contract management such as appointments, confirmations, extensions, separations and management of entitlements within and outside the Secretariat with the Global Service Center, technical units and others as required.
• Provide guidance to supervisors and staff members to ensure WHO rules and procedures are adhered by UNITAID staff and update them on the relevant GSM process and procedures.
• Provide assistance to staff in understanding and following UNITAID specific processes.
• Prepare regular and periodic HR reports for the Senior Management.
• Monitor actions to be taken and report accordingly.

General HR Admin:

• Help building a cohesive and aligned Secretariat by organizing staff meetings, retreats.
• Provide back up for Senior Technical officer, HR as needed.
• Draft HR related communications, status reports, updates, positions descriptions, terms of references, presentations, organigram, memos for Senior Management.
• Any other duties, as required.

REQUIRED QUALIFICATIONS

Education

Essential:

• University degree in human resources management, public or business administration, law or other relevant social sciences.

Desirable:

• Master's degree in human resources management, public or business administration, law or other relevant field.

Experience

Essential:

• At least two years' experience in human resources management.
• At least one year experience in the areas of performance management, staff development and entitlements from the UN system of organization(s).
• Experience in and ERP system.

Desirable:

• International exposure/experience would be an asset.
• Good knowledge and understanding of WHO policies and practices particularly in the area of recruitment and selection, performance management, staff development and HR contract/entitlements administration.
• Experience in supporting grant project and portfolio teams and professionals.

Skills

• Good knowledge of Staff Rules and Regulations as well as general administrative and HR policies and procedures are essential,
• Proven ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain high standards of personal conduct,
• Good analytic and proven skills.
• Attention to details.
• Good communications skills.
• Ability to handle delicate situations with tact.

WHO Competencies

• Teamwork,
• Respecting and promoting individual and cultural differences,
• Communication,
• Producing results,
• Moving forward in a changing environment

Use of Language Skills

Essential:

• Expert knowledge of English.

Desirable:

• Beginners' knowledge of French.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 50,377 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 3887 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.
  
  
• Only candidates under serious consideration will be contacted.
  
  
• A written test and/or an asynchronous video assessment may be used as a form of screening.
  
  
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  
  
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
  
  
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  
  
• Staff members in other duty stations are encouraged to apply.
  
  
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
  
  
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
  
  
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
  
  
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  
  
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  
  
• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  
  
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
  
  
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
  
  
• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
  
  
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  
  
• For information on WHO's operations please visit: http://www.who.int.
  
  
• For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
  
  
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• As a WHO staff member assigned solely and exclusively to support this Partnership, selected staff will have no right of reassignment or transfer outside the Partnership either during or at the end of his/her appointment, including pursuant to WHO Staff Rule 1050. (This does not apply to WHO fixed-term staff members reassigned from a non-Partnership position).
  
  
• UNITAID is a partnership hosted and administered by WHO, located outside WHO premises in Le Pommier, 1218 Le Grand-Saconnex.