Programme Assistant (Human Trafficking and Migrant Smuggling)
Dushanbe
- Organization: UNDP - United Nations Development Programme
- Location: Dushanbe
- Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
-
Occupational Groups:
- Administrative support
- Criminology, Extremism, Police Affairs and Anti-Corruption
- Migration
- Project and Programme Management
- Drugs, Anti-Money Laundering, Terrorism and Human Trafficking
- Closing Date: Closed
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNODC technical assistance activities in Central Asia, including Tajikistan, are undertaken under the broad framework of the UNODC Programme for Central Asia (2022-2025). The Programme is composed of five priority Subprogrammes, namely: 1 – Preventing and Countering Transnational
Organised Crime; 2 – Preventing Crime, Increasing Access to Justice and Strengthening the Rule of Law; 3 – Addressing Drug Use, Increasing Treatment of Drug Use Disorders and Preventing HIV/AIDS; 4 – Preventing and Countering Terrorism, Violent Extremism and Radicalisation that Leads to Violence; 5 – Supporting Research, Trend Analysis, Policy, Advocacy and Forensics.
Under Subprogramme 1, and based on a strong track record and within its mandate in the areas of trafficking in persons and smuggling of migrants, UNODC is implementing a global programme titled “The Global Action against Trafficking in Persons and the Smuggling of Migrants” (GLO.ACT). Funded by the EU, GLO.ACT supports countries in developing and implementing more effective national and international responses to trafficking in persons and migrant smuggling. Specifically, the project assists governmental authorities and civil society organizations in targeted, innovative and demand-driven interventions in: (1) supporting evidence-based strategies, policies and legal frameworks; (2) building rights-based and gender-equal operational capacity to counter TIP and SOM; (3) promoting bilateral, regional and trans-regional cooperation; and (4) provide support the identification, screening, referral and protection of victims of human trafficking and migrants in situations vulnerable to exploitation and abuse, including children.
The incumbent will work under the direct supervision of the National Project Officer (Human Trafficking and Migrant Smuggling) of the UNODC Programme Office in Tajikistan (POTJK), under the overall supervision of the Head of Office, POTJK and the GLO.ACT Project Coordinator located in UNODC HQ (Vienna).
The Programme Assistant will work closely with the National Project Officer of the UNODC Programme Office in Tajikistan (POTJK) to provide support in implementation of GLO.ACT programme activities and coordination with the POTJK and government counterparts. Specifically, the incumbent will be responsible to perform the following tasks:
- Carry out all the administrative activities to support GLO.ACT programme implementation along with helping in logistical arrangements for SPI events such as meetings, training, round tables, and conferences;
- Arrange travel and related logistics for SPI team including, programme officer, assistant programme officer and consultants.
- Prepare purchase requisitions for procurement in consultation with SPI team and assist procurement department to invite quotations and make comparison statements related to these procurements;
- Maintain proper filing system/inventories;
- Undertake administrative follow-up with national and international partners as and when required;
- Maintain a list of addresses/phone numbers of counter parts and relevant GOT/private organisation officials;
- Maintain financial disbursements, IOV reconciliation and data quality monitoring systems.
- Acquisition of budget expense sheet for further planning;
- Maintain financial records for project accounts;
- Assist in calculating and compiling costs estimates, projected budget requirements and preparation of budget statements;
- Prepare and assist in the preparation of relevant procurement procedures for goods and consultancy services, prepare bidding papers in accordance with UN/UNDP requirements, including RFP, RFQ, LVA, individual contracts, arrange procurement actions within the thresholds.
- Assist in the organization of personnel travel arrangements, conferences, training/study tours, procurement of equipment, producing training and visibility materials and other services requested for project implementation. (e.g. create Purchase Orders, Travel Requests and Funds Commitment requests).
- Prepare and process payment requests/travel claims and ensure appropriate documentation and record keeping;
- Provide support in carrying out routine budget revisions;
- Provide support in carrying out revisions in programme documents including the concept notes, frameworks etc.
- Ensure that deadlines for reports are met; create finance reports as required and ensure scheduled reports are delivered on time;
- Maintain individual project and outcome files; and
- Perform any other task(s) assigned by the supervisor.
Professionalism:
Substantive experience in technical and administrative functions (e.g., administrative and budget programme), familiarity with the relationship between business objectives and operations; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Secondary education.
- Bachelor’s degree in business administration, public administration, social sciences, project management, or relevant degree will be given due consideration
- A minimum of five years (with Secondary Education) or two years with Bachelor’s degree of progressively responsible experience is required.
- Experience in projects/programmes, finance and administration is required.
- Experience in programme management, project budgeting, payment processes familiarization with procurement and inventory processes is desirable.
- Experience of liaison with national counterparts in Tajikistan is desirable.
- Work experience in the United Nations system and/or in a similar international organization is desirable.
Languages:
- Fluency in English, Tajik and Russian i.e. oral and written proficiency, are required.
- Knowledge of another UN official language is an advantage.
Skills:
- Solid knowledge of MS office tools (Word, Excel and Publisher) with advanced knowledge of MS Excel and MS Access.
- Strong problem-solving skills – both in person and over the telephone
- Excellent interpersonal, verbal and written communication skills in English, Russian and Tajik. Ability to work independently, under pressure and to tight deadlines.
- Experience with UN rules and procedures is an advantage.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
However, we have found similar vacancies for you:
Assistant(e) Administratif(ve) projet « Régions transfrontalières du Gabon, Cameroun et Tchad »
