Job ID

2024-6031

Location

RW-Kigali

Category

International Positions

Employment Status

Full-Time

Reporting to the Senior Human Resource Manager, the Human Resources (HR) Assistant will provide support to Jhpiego Integrated Service Delivery Activity project (ISDA) and other projects staff and activities for effective delivery of human resource services and functions. The HR assistant will provide human resource support in all HR Operations aspects including but not limited to recruitment, performance management, HR administration, employee relations, filling, ensuring compliance with Rwandan labor laws and implementing initiatives in accordance with Jhpiego global policies and standards.

Responsibilities :

• Assist the Senior HR Manager in the recruitment process including requisition forms, advertising, screening of applications, interview, selection, preparing selection summary report and reference checks, etc.
• Provide support on orientation and onboarding process of new staff.
• Provide support on the day-to-day administration of staff benefits.
• Maintain up-to-date employee records in both electronic and hard copy files and ensure the files are complete and all required documentation is maintained in a confidential and secure manner.
• Assist in process of the performance management and probation.
• Assist in the administration of HR Policies and standards.
• Support in coordinating the staff welfare initiatives and all staff events e.g., zonal office HR field visits, annual program review meetings and staff meetings.
• Maintain follow up with staff and managers with submission of various documents required due to HR periodical processes Updated CV, Bio data forms etc.
• Assist on HR online platforms management, including JEMS, Jlearn and iCIMS; this includes administration of online timesheets, leave management, continuous performance management, staff reports and staff forms.
• Provide administrative support on Consultancy engagement by ensuring all laid down procedures and policies are adhered to and that the database and agreements are up to date and filled accordingly.
• Provide administrative support during staff off-boarding, transitioning and during staff exits.
• Provide administrative support to the HR office and ensure smooth running of the office.
• Other duties as assigned by supervisor.

Required Qualifications:

• Minimum bachelor’s in business administration, Human Resources management or related field.
• Minimum three years (3) years of progressive experience in Human Resources 
• Knowledge of country Labor Laws and trends.
• Strong personnel filling experience
• Knowledge of USAID policies, rules, and procedures would be added value. 
• Willingness to travel upcountry up to 25% of the time. 
• Ability to demonstrate diplomacy, sensitivity, and respect for confidentiality. 
• Effective organizational skills, attention to details and ability to handle a large volume of work in an efficient and timely manner. 
• Highly motivated, energetic, independent self-starter.
• Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. 
• Strong presentation and communications skills, oral and written. 
• Proficiency in computer applications to include MS Office: Word, Excel and PowerPoint. 
• Knowledge of Donors policies and procedures. 

Other competencies / Skills:

• Ability of working under pressure and meeting deadlines
• Works collaboratively with colleagues to achieve organizational goals.
• Fluent in English, and Kinyarwanda.
• Experience in working in a team with a multi-cultural staff.

Deadline: 18th April 2024

Note: Only shortlisted candidates will receive an invitation for an interview. For further information about Jhpiego, visit our website at www.jhpiego.org. The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer:

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

Recruitment scams & fraud warning

Jhpiego has become aware of scams involving false job offers. Please be advised: Recruiters will never ask for a fee during any stage of the recruitment process. All active jobs are advertised directly on our careers page.

Official Jhpiego emails will always arrive from a @Jhpiego.org email address. Please report any suspicious communications to Info@jhpiego.org