RFP - Empanelment of the agency for Supply of Assistive Devices & Utility ...

• The agency can be an individual/HUF/Partnership firm/Company incorporated under the laws of India.
• This RFP is not an offer by HelpAge India, but an invitation to receive responses from the eligible bidders.
• No agency shall be entitled to submit more than one bid whether jointly or severally. If one does so, all bids wherein the agency has participated shall stand disqualified.
• The agency shall bear all costs associated with the preparation and submission of bid.
• The agency must have PAN (Permanent Account Number) and registered with GST and the document for the same is to be attached.
• HelpAge India reserves the right to accept /reject/ select one or more than one agency and to annul the bidding process any or all bids at any time prior to award of contract without thereby incurring any liability to the affected agency.
• The bidding Agency should be able to provide proof of appointment as stockiest/wholesale distributors of the companies mentioned in Brand column, for at least two years.
• Agency should have minimum average annual turnover of Rupees 2 crores for the three preceding financial years from Assistive devices and Utility Items.
• The supplier should have all valid licenses, approvals, certificates, registration from all statutory authorities like Income Tax/GST/any other relevant and mandatory requirements.
• Schedule of supply will be provided by HelpAge India while issuing Purchase Order to the selected bidder. In case of delay in supply, penalty will be levied.
• HelpAge India reserves the right to cancel the contract based on performance without assigning any reason thereof.
• Evaluation of the bids will be done by Purchase Committee from HelpAge India.
• In the event of award of contract, the agency shall be able to supply the Assistive Devices & Utility Items within 15 days of award of contract as per the schedule provided by HelpAge India.
• HelpAge India management reserves the right to change (increase or reduce) the numbers/units as per its sole discretion and Project requirement.
• Documents required to release the payment:

1. Bill / Invoice mentioning Permanent Account Number of Income Tax Department
2. Documentary proof of the delivery including E-Way Bill, wherever applicable, as per Purchase order

• Agencies that will be technically qualified would only be considered for opening of financial bids.
• The bidder is expected to examine all instructions, forms, terms and specification in this RFP. Failure to furnish all information required under this RFP or to submit a bid not substantially responsive to this RFP in all respect will be at bidder’s risk and shall result in rejection of the bid.
• The bidder and their respective officers, employees, agents shall observe the highest standards of ethics dividing the bidding process. HelpAge India has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not to send gifts or offer hospitality to HelpAge India personnel. Notwithstanding anything to the contrary contained herein, HelpAge India shall reject bid without being liable in any manner whatsoever to the bidder if it determines that the bidder has directly or indirectly or through an agent, engaged in corrupts/fraud tent/coercive/undesirable or restrictive practice in the bidding process.

For detailed information, please check the complete version of the RFP attached below.