VN 2017 167 (P) - Resource Management Officer (P3) - Moscow, Russian Federation

Position Title Resource Management Officer

Duty Station :Moscow, Russian Fed. Classification Professional Staff, Grade P3

Type of Appointment : Fixed term, One year with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 10 August 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the direct supervision and guidance of the Chief of Mission (COM) in Moscow, Russian Federation, and in coordination with relevant units at Headquarters (HQs), the Administrative Centers (Manila and Panama), and the Regional Office in Vienna, the successful candidate will be responsible and accountable for managing the budgetary, financial, and administrative functions of the mission.

Core Functions / Responsibilities:

1. Monitor and oversee the financial management of all activities including the oversight of financial expenditure and accountability; and undertake financial analysis of all activities in Moscow.

2. Prepare donor financial reports in accordance with IOM regulations and established procedures.

3. Maintain appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud.

4. In coordination with project managers provide information for and draft sections of Page 1 / 4programme and budget reports and proposals, and review monthly accounts of the mission in Moscow.

5. Analyze budget information, and prepare and consolidate cash flow estimates and supporting data in relation to budget forecasts and performance reports; ensure funding is received in accordance with donor agreements.

6. Oversee the budget control process and analyse variances between the budget and actual expenditures based on the donor agreements.

7. Assist the COM and project managers in the preparation of budgets for new projects involving activities of the Moscow office.

8. Ensure that project managers comply with general instructions of IOM and relevant permanent instructions for the whole mission, namely in the areas of general administration, finance and human resources.

9. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.

10. Supervise the Procurement and Logistic Services, ensuring that contracts with suppliers of goods and services are in line with the Organization’s procedures, regulations and guidelines; oversee the management of the fleet of vehicles and maintenance of buildings as well as the functioning of support services in the Mission.

11. Monitor local tax, financial and employment legislation requirements and changes therein that may impact on the administration of the Mission.

12. Apply internal HR policies, rules and regulations and, in coordination with relevant units in HQs and the Regional Office, make recommendations for resolving difficult or sensitive cases. 13. Supervise and train local staff on IOM’s administrative/financial policies and procedures. 14. Evaluate monthly financial reports for all projects and take action to resolve anomalies and unusual trends.

15.In coordination with project managers and COM, perform spot checks on service providers/contractors on the financial part of project implementation.

16. Ensure that all administrative and financial procedure related to the projects are followed. 17. Perform such other related duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Public Administration, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience. • Professional certification as Chartered Accountant or Certified Public Accountant is an advantage.

Page 2 / 4Experience

• Experience in administration and management of humanitarian assistance and complex, or emergency programmes;

• Experience in liaison with governments and international agencies;

• Practical experience in IOM or an intergovernmental field-based organization in administrative and financial management, budget monitoring, cash management and internal control procedures;

• Knowledge of finance, procurement and HR procedures and rules;

• High level of computer literacy, in particular, experience in computerized accounting systems, software and procedures (SAP a distinct advantage);

• Previous work experience in the region an advantage;

• Self-motivated and objective driven.

Languages

• Fluency in English is required. Working knowledge of Russian is an advantage. Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders; • Continuous Learning – promotes continuous learning for self and others; • Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding Page 3 / 4confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 10 August 2017 at the latest, referring to this advertisement. For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 28.07.2017 to 10.08.2017

Requisition: VN 2017 167 (P) - Resource Management Officer (P3) - Moscow, Russian Federation (55131184) Released

Posting: Posting NC55131190 (55131190) Released

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