Logistics & Procurements Officer

Duty Station: Nineveh, Zummar.

Danish Refugee Council is looking for a highly qualified individual for our program operations in Northern Iraq. The ideal candidate possesses outstanding communication skills, a desire and willingness to learn and a personal commitment to professional improvement. 

Who are we?  

Danish refugee council has been operating in Iraq since 2003 and in Northern Iraq since 2010.  

DRC Iraq is currently implementing a broad range of activities relevant to conflict affected communities and persons. The activities are categorized in ten sectors: Shelter and Non-food Items, Water, Sanitation & Hygiene (WASH), Livelihoods, Protection, Mine Risk Education, Camp Coordination and Camp Management (CCCM). 

About the job:  

The Logistics and Procurement Officer supports and contributes to the organisation and implementation of all Procurement activities and responsible for all logistics issues.

Duties and Responsibilities:

• Act as the focal point for the proper control and operation of all the Procurement requirements for the DRC Iraq programme in Zummar with Line Manager.
• Responsible to ensure procurement activities are conducted in accordance with DRCs operational handbook.
• Enhance the quality of procurement and administration throughout the project cycle.
• Contribute to budget monitoring and expenses control including compliance with minimum DRC and donor requirements in coordination with Area Manager.
• Provide linkages with logistics, procurement and administration colleagues in other humanitarian organisations, local actors and within government structures.
• Mainly responsible for the project logistical work which includes and not limited to:-
• Ensuring all the documentation processes are in place.
• Daily management of the vehicle fleets.
• Assisting in the preparation of the logistical manual and procedures.
• Maintaining the assets list.
• Reporting to the PC depending on donors’ requirements
• Responsible for obtaining all the necessary administrative authorizations’ from the relevant ministries and offices.
• Provide procurement support to ensure timely and effective supply to programmes and meet operational needs
• Implementation of the Procurement Plan in collaboration with the various Programme Managers and other staff,
• Ensuring efficient and timely supply of all items,
• Liaises with Programme Managers on procurement matters,
• Ensures that all DRC Suppliers conform with the DRC Code of Ethics,
• Implementing and Monitoring of Framework Agreements,
• Follows up in a timely manner with Suppliers for all urgent requirements,
• Ensures regular surveys of suppliers are conducted
• Ensures all Contract payments are processed in a timely manner,
• Conducts market research as and when required,
• Provides timely Procurement Reports on Procurement activity,
• Participates in regular meetings where Procurement is an Agenda item,
• Attends internal strategic and planning meetings when required,

• Any other duties as may be assigned by the line manager;
• Conduct duties in accordance with DRC Iraq programme Standard Operating Procedures (SOPs);
• Conduct duties in accordance with DRC Code of Conduct.

About you:

To be successful in this role we expect you to have: Analytical Skills, Planning Skills, with strong skills in Communication, Teamwork skills, spoken and written Kurdish, Arabic, and English language is essential yet appreciated.  

In this position, you are expected to demonstrate DRC’ five core competencies:   

1. Striving for excellence: You focus on reaching results while ensuring an efficient process.   
2. Collaborating: You involve relevant parties and encourage feedback.   
3. Taking the lead: You take ownership and initiative while aiming for innovation.   
4. Communicating: You listen and speak effectively and honestly.   
5. Demonstrating integrity: You act in line with our vision and values.   

Moreover we also expect the following:  

Required qualifications:

Desirable qualifications: 

• Logistics & Supply Chain Degree or relevant university degree or similar education level.   

We offer:  

DRC will offer the successful applicant a 6 month contract, renewable dependent on both funding and performance. Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff; please refer to www.drc.ngo under Vacancies. This position will be placed at Grade C1.

Application process:  

Interested? Then apply for this position by clicking on the Apply button.  

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered. 

Applications close on 26/11/2017. Only shortlisted candidates will be considered.  

For further information about the Danish Refugee Council, please consult our website www.drc.ngo