Office Coordinator, "Modernization of Custom Procedures and Implementation of Automated System of Customs and Tax Administration (ASTANA1)" Project, UNCTAD

• Day-to-day management of  the ASTANA-1 Office activities, planning, monitoring and evaluation  in accordance with the specific rules and procedures,
• Day-to-day management of the ASTANA-1 Office  resources, administration and reports,
• Coordination of communications and liaison activities.

• Oversee the ASTANA-1 Office  team (project assistant, functional and technical support experts, call center operators) on an ongoing basis as well as temporary consultants as necessary
• Prepare and submit draft  financial reports, quarterly progress reports, annual project implementation review reports, annual work plans and other reports as may be required
• Where necessary, perform the function of ASTANA-1 User, approving requisitions and performing other relevant ASTANA-1 processes
• Initiate  the procurement actions required by the  work plan as well as the necessary administrative actions  with the approval of UNCTAD ASYCUDA Regional Coordinator 
• Lead in organization of events/trainings/study visits, including missions’ arrangements and other logistical arrangements
• Lead administrative support to the project in full compliance with UN procedures, while ensuring effective utilization of the funds and in full compliance with the project documents and agreements
• Carry out other project-related tasks assigned 

• Closely liaise and coordinate activities liaise with  governmental agencies of Kazakhstan;
• Ensure the close communication with the UNDP Astana to ensure better synergies with other actors and avoid duplication;
• Conduct capacity building and training activities, coordination of update of user-manuals;
• Organize awareness campaigns for business community ,
• Liaise with Eurasian Commission Secretariat and Customs administrations of the Customs Union member-states (Russia, Belarus, Armenia, Kyrgyz Republic)
• Liaise  with Customs administrations of other neighboring countries and ASYCUDA-users on issues of data exchange, experience sharing etc. (Turkmenistan, Uzbekistan, Afghanistan, Georgia, Moldova, Iran);
• Liaise with Astana-based international organizations (OSCE, WB, GIZ law).

• Demonstrating ethics and integrity;
• Promotes the vision, mission and strategic goals of UNCTAD;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

• Ability to perform a variety of project management related tasks;
• Ability to lead strategic planning, results-based management and reporting.

• Focuses on impact and result for the project beneficiary;
• Leads teams effectively and shows conflict resolution skills;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates strong oral and written communication skills;
• Builds strong relationships with project beneficiary and external actors;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change and ability to manage complexities;
• Responds positively to feedback and differing points of view;
• Solicits feedback from staff about the impact of his/her own behavior.

• Shares knowledge and experience and contributes to UNCTAD practice areas;
• Promotes a learning environment in the office;
• Demonstrates strong coaching/mentoring skills, regularly providing helpful feedback and advice to others in the office;
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.

• University degree in public administration, law, social sciences, communications, international affairs or other relevant field. Master's degree is a strong advantage.

• At least 6 years of progressively responsible work experience in national Customs administration or revenue authority;
• Experience of project management in the area of Customs modernization  is a strong advantage;
• Previous experience of working with the UN or other international organizations  is a strong advantage;
• Sound knowledge of ASTANA-1 Customs management system is a strong advantage;
• Strong analytical, presentation and reporting skills;
• Specialized training/certifications in the related area is an advantage;
• Computer literacy.

• Fluency in written and oral Russian and English;
• Knowledge of Kazakh is preferable.

NB! How to apply:

Interested and qualified candidates should apply on-line through this site by clicking "APPLY NOW" button. Incomplete applications will not be given consideration.

Please note that only short-listed applications will be contacted.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.