Consultancy: Senior Supply Advisor, 6 mths, UNICEF Supply Division, Cph, Denmark

Purpose of the consultancy: To provide strategic and operational advice and support to UNICEF Supply Division, UNICEF ESARO (Eastern and Southern Africa Regional Office) and UNICEF PFP (Private Fundraising & Partnership) in supply chain management.

Consultancy title: SENIOR SUPPLY ADVISOR

6 month consultancy to take place between March – November 2018

Purpose of the consultancy: 
To provide strategic and operational advice and support to UNICEF Supply Division, UNICEF ESARO (Eastern and Southern Africa Regional Office) and UNICEF PFP (Private Fundraising & Partnership) in supply chain management.

1. UNICEF Supply Division

• Restructuring of the training curriculum for the supply function to include integration of contracts management and monitoring and reporting into the current training courses (Introduction to Procurement, Contracting of Services, Emergency Supply & Logistics and Introduction to Logistics (which is currently being developed)).
• Development of new training courses in support of the Global Supply Strategies
• Revision of the course materials for the Contracting of Services Training/Workshop.
• Implementation of the mentoring initiative to support the UNICEF supply community.
• Roll out of the regional supply function in ECARO and EAPRO. 
• Operational support to the Director’s Office on SD improvement projects
• Support Programme-Supply collaborations, with a focus on Supply Planning
• Inclusion of supply into SITANs and data collection that drives country programmes

Expected travel:  To Geneva, Bangkok and other locations to be determined by Supply Division. 

2. UNICEF PFP

• Development of procurement strategies for fund raising in country offices which will include:
o Procurement Spend Analysis by type of fund raising activity and by country.
o Market analysis of the relevant fund raising activities in country offices.
o Consultations with other UN agencies on current and best practices
• Development of Model Terms of Reference, Evaluation Criteria and pricing structures for each fund raising activity.
• Support to Industry consultations
• Develop appropriate procurement procedures consistent with industry practices and UNICEF procurement principles.

Expected travel:   To Geneva and other country offices as determined by PFP

3. UNICEF ESARO
• Review of COARs and preparation of ESARO Supply AWP 2018 - 2019
• Assistance to ESAR Country offices (Kenya, South Sudan, Malawi, Burundi, Rwanda, Lesotho and Namibia) preparing respective Country Programme Document (CPD) and Country Programme Management Plans (CPMP) to include the applicable supply strategies
• Technical support to the ESARO Supply Section during the Annual Work Plan Mid-Year and Year End Reviews.
• Development of country office emergency supply and logistics preparedness and/or response strategy. 
• Assessment of role and function of the Pretoria Procurement Centre.   
• Contracting advice for high value and/or high risk contracts for services and goods.

Expected travel to ESARO:   June and November 2018 for mid-year and annual reviews (30 days each).   Other destinations as required.

Key Outputs / Deliverables:

Desired Competencies, technical background, experience:
Education:
Advanced university degree in Business Administration, Management or related field.
Work Experience:
12 Years progressively responsible professional experience in supply, procurement, shipping and logistics activities, preferably with UNICEF Supply or an international/government/commercial organization in a senior management capacity.
Language proficiency
Fluency in both written and spoken English required. Proficiency in another UN language a strong asset.

EVALUATION PROCESS:
Qualified candidates are requested to submit:
1. Cover letter/application.
2. Financial quote at a daily rate in US Dollars excluding all taxes to undertake the terms of reference.
3. CV.
4. Proposed methodology/approach to managing the project.
5. At least 2 references

Questions can be sent to crichey@unicef.org with subject line “Senior Supply Advisor - consultancy”.

Please be informed that all applications to UNICEF are handled via UNICEF’s online recruiting system. You can apply to the above consultancy by creating your profile and application at our website: http://www.unicef.org/about/employ/index.php   Requisition no: 509435. 
Applications must be submitted through the UNICEF electronic application system by 14 Dec 2017, 17:00 CET. Applications submitted by email or without a daily rate will not be considered.

UNICEF considers best value for money as a criteria for evaluating potential candidates. As a general principle, the fees payable to a consultant or individual contractor follow the “best value for money” principle, i.e. achieving the desired outcome at the lowest possible fee. Please note that consultants and individual contractors are responsible for assuming costs for obtaining visas and travel insurance.

Applicants will be evaluated by the following criteria:

General Conditions of Contracts for the Services of Consultants / Individual Contractors

1. Legal Status

The individual engaged by UNICEF under this contract as a consultant or individual contractor (the “Contractor”) is engaged in a personal capacity and not as representative of a Government or of any other entity external to the United Nations.  The Contractor is neither a "staff member" under the Staff Regulations of the United Nations and UNICEF policies and procedures nor an "official" for the purpose of the Convention on the Privileges and Immunities of the United Nations, 1946 (“the Convention”).  The Contractor may, however, be afforded the status of "Expert on Mission" in the sense of Section 22 of Article VI of the Convention and if the Contractor is required by UNICEF to travel in order to fulfill the requirements of this contract, the Contractor may be issued a United Nations Certificate in accordance with Section 26 of Article VII of the Convention.

2. Obligations

The Contractor shall complete the assignment set out in the Terms of Reference for this contract with due diligence, efficiency and economy, in accordance with generally accepted professional techniques and practices.

The Contractor must respect the impartiality and independence of UNICEF and the United Nations and in connection with this contract shall neither seek nor accept instructions from anyone other than UNICEF.  During the term of this contract the Contractor must refrain from any conduct that would adversely reflect on UNICEF or the United Nations and must not engage in any activity that is incompatible with the administrative instructions and policies and procedures of UNICEF.  The Contractor must exercise the utmost discretion in all matters relating to this contract. 

In particular, but without limiting the foregoing, the Contractor  (a) will conduct him- or herself in a manner consistent with the Standards of Conduct in the International Civil Service; and (b)  will comply with the administrative instructions and policies and procedures of UNICEF relating to fraud and corruption; information disclosure; use of electronic communication assets; discrimination, harassment, sexual harassment and abuse of authority; and the requirements set forth in the Secretary General's Bulletin on Special Measures for Protection from Sexual Exploitation and Sexual Abuse. 

Unless otherwise authorized by the appropriate official in the office concerned, the Contractor must not communicate at any time to the media or to any institution, person, Government or other entity external to UNICEF any information that has not been made public and which has become known to the Contractor by reason of his or her association with UNICEF or the United Nations.  The Contractor may not use such information without the written authorization of UNICEF, and shall under no circumstances use such information for his or her private advantage or that of others. These obligations do not lapse upon termination of this contact.

3. Title rights

UNICEF shall be entitled to all property rights, including but not limited to patents, copyrights and trademarks, with regard to material created by the Contractor which bears a direct relation to, or is made in order to perform, this contract.  At the request of UNICEF, the Contractor shall assist in securing such property rights and transferring them to UNICEF in compliance with the requirements of the law governing such rights.

4. Travel

If UNICEF determines that the Contractor needs to travel in order to perform his or her obligations under this contract, that travel shall be specified in the contract and the Contractor’s travel costs shall be set out in the contract. In cases where travel costs have not been set in the contract, travel may either be organized by UNICEF or reimbursed upon submission of receipts within ten (10) days of completion of a specific travel on the following basis:
 
(a) UNICEF will pay for travel in economy class via the most direct and economical route, provided however that in exceptional circumstances, such as for medical reasons, travel in business class may be approved by UNICEF on a case-by-case basis. 
 
(b) UNICEF will pay for out-of-pocket expenses associated with such travel, up to an amount equivalent to the daily subsistence allowance that would be paid to staff members undertaking similar travel for official purposes.

5. Statement of good health

Before commencing work, the Contractor must deliver to UNICEF a certified self-statement of good health and take full responsibility for the accuracy of that statement.  In addition, the Contractor must include in this statement of good health (a) confirmation that he or she has been informed regarding inoculations required for him or her to receive, at his or her own cost and from his or her own medical practitioner or other party, for travel to the country or countries to which travel is authorized; and (b) a statement he or she is covered by medical/health insurance and that, if required to travel beyond commuting distance from his or her usual place or residence to UNICEF (other than to duty station(s) with hardship ratings “H” and “A”, a list of which has been provided to the Contractor) the Contractor’s medical/health insurance covers medical evacuations. The Contractor will be responsible for assuming all costs that may be incurred in relation to the statement of good health. 

6. Insurance

The Contractor is fully responsible for arranging, at his or her own expense, such life, health and other forms of insurance covering the term of this contract as he or she considers appropriate taking into account, among other things, the requirements of paragraph 5 above.  The Contractor is not eligible to participate in the life or health insurance schemes available to UNICEF and United Nations staff members.  The responsibility of UNICEF and the United Nations is limited solely to the payment of compensation under the conditions described in paragraph 7 below.

7. Service incurred death, injury or illness

If the Contractor is travelling with UNICEF’s prior approval and at UNICEF's expense in order to perform his or her obligations under this contract, or is performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval, the Contractor (or his or her dependents as appropriate), shall be entitled to compensation from UNICEF in the event of death, injury or illness attributable to the fact that the Contractor was travelling  with UNICEF’s prior approval and at UNICEF's expenses in order to perform his or her obligations under this contract, or was performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval.  Such compensation will be paid through a third party insurance provider retained by UNICEF and shall be capped at the amounts set out in the Administrative Instruction on Consultants and Individual Contractors. Under no circumstances will UNICEF be liable for any other or greater payments to the Contractor (or his or her dependents as appropriate).

8. Arbitration

(a) Any dispute arising out of or, in connection with, this contract shall be resolved through amicable negotiation between the parties. 

(b) If the parties are not able to reach agreement after attempting amicable negotiation for a period of thirty (30) days after one party has notified the other of such a dispute, either party may submit the matter to arbitration in accordance with the UNCITRAL procedures within fifteen (15) days thereafter.  If neither party submits the matter for arbitration within the specified time the dispute will be deemed resolved to the full satisfaction of both parties.  Such arbitration shall take place in New York before a single arbitrator agreed to by both parties; provided however that should the parties be unable to agree on a single arbitrator within thirty days of the request for arbitration, the arbitrator shall be designated by the United Nations Legal Counsel.  The decision rendered in the arbitration shall constitute final adjudication of the dispute. 

9. Penalties for Underperformance

Payment of fees to the Contractor under this contract, including each installment or periodic payment (if any), is subject to the Contractor’s full and complete performance of his or her obligations under this contract with regard to such payment to UNICEF’s satisfaction, and UNICEF’s certification to that effect. 

10. Termination of Contract

This contract may be terminated by either party before its specified termination date by giving notice in writing to the other party.  The period of notice shall be five (5) business days (in the UNICEF office engaging the Contractor) in the case of contracts for a total period of less than two (2) months and ten (10) business days (in the UNICEF office engaging the Contractor)  in the case of contracts for a longer period; provided however that in the event of termination on the grounds of impropriety or other misconduct by the Contractor (including but not limited to breach by the Contractor of relevant UNICEF policies, procedures, and administrative instructions), UNICEF shall be entitled to terminate the contract without notice.  If this contract is terminated in accordance with this paragraph, the Contractor shall be paid on a pro rata basis determined by UNICEF for the actual amount of work performed to UNICEF’s satisfaction at the time of termination. UNICEF will also pay any outstanding reimbursement claims related to travel by the Contractor.  Any additional costs incurred by UNICEF resulting from the termination of the contract by either party may be withheld from any amount otherwise due to the Contractor under this paragraph.

11. Taxation

UNICEF and the United Nations accept no liability for any taxes, duty or other contribution payable by the consultant and individual contractor on payments made under this contract.  Neither UNICEF nor the United Nations will issue a statement of earnings to the consultant and individual contractor.

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