Admin Finance Officer

Swedish Committee for Afghanistan (SCA) invites all qualified candidates to apply for the following position. SCA actively promotes and encourages Women and People with Disabilities to apply

Title of Position:

Admin Finance Officer  

Job Number:

HRM/MRMO 27-18

Duty Station:

Jawzjan Province ( Sheberghan city )

Number of Positions:

One ( Male/ Female )

Status:

The position is Project base

Remuneration:

Salary and Benefits are according to Internal SCA salary scale                                         

Non-monetary Benefits for Females:

Transportation close to residence and work, child nursery at workplace, safe travel facilities and companion to field trips, female association membership, trainings and capacity building

Announcement Date:

12-April 2018

Closing Date:

25-April 2018

SCA Background

The Swedish Committee for Afghanistan (SCA) has been working in Afghanistan since 1982, presently managing development Programmes concerning Health, Education, Rural Livelihoods and Community Governance, with a total annual budget of roughly USD 40 million. The total number of staff is around 5,500. During the last 10 years SCA has undertaken a change process moving from a primarily humanitarian service delivery approach towards more of a developmental role, putting increasing emphasis on capacity development, rights-based programming and outcome orientation. The mission of SCA is to empower individuals, communities and local organizations, primarily in rural areas and with particular focus on women, girls, boys and vulnerable groups such as people with disabilities, so that they may participate fully in society and influence their own development. SCA is an Equal Opportunity Employer. Qualified applicants are considered for employment based on their skills, abilities and experience without regard to age (18-65 years), ethnicity, religion, marital status, gender, or physical disability.

Scope of Work:

The Admin Finance Officer is overall responsible for the Administration and financial management of SCA’s service within the Jawzjan CCAP office. S/he should oversee and control disbursement and make sure that the expenditures of the project office are according to the budget, SCA financial Policy & Regulation, donors’ and auditors’ requirements. To facilitate for accountable practices s/he works closely with CCAP Provincial manager and takes active part in advising and training staff of the CCAP project, assist with budgeting, budget follow-up and revisions. S/he is also a permanent member of the Procurement Committee.

S/he will report operationally to CCAP Provincial Manager and Technically to MRMO Finance Manager.

Qualifications & Requirements:

• Bachelor’s degree Economics or equivalent, in related professional field BBA, B. Commerce.
• Minimum 2 years’ relevant experience of Finance is required.
• Fluency in English, Dari and written and spoken
• Honest, proactive and well mannered.
• Ability to take initiatives, and pursue work proactively without being intensively supervised
• Ability to support colleagues and provide/receive constructive feedback
• Computer knowledge at operational level.
• To be an Afghan national.

Main Responsibilities:

• Act according to the policy and regulations of SCA
• Keep updated with issues related to SCA and the environment where SCA operates
• Promote an attitude of team spirit and a strong focus on quality
• Develop good co-operation with SCA units, authorities, institutions and other NGOs
• To monitor the understanding of SCA financial regulation by all those concerned with the budget, disbursements, accounting and reporting.
• To lead the finance unit, and to actively assist CCAP Provincial Manager, in the budget preparations, follow up, revisions and to secure accountable practices according to financial regulations.

Technical Tasks

• To oversee and assure an adequate and appropriate filing system for the copies of the original entry within the finance section
• To contribute to the design and establishment of the financial system and existing procedures and make recommendations to improve the system to produce timely and accurate financial reports to the donors
• To analyses monthly financial statements and reports in order to inform and advice the project managers on the deviations and possible irregularities
• To actively take part in Procurement Committee Meetings within the CCAP Project.
• To provide the project management with the required financial information
• To ensure proper control and record over the income collected by the concerned projects/units of the Project Office
• To oversee that SCA inventory system is maintained and updated in the project office
• To maintain an appropriate control over the transfer of funds, payments and bookkeeping of the project office
• To control that all the payments from the project is according to the approved budget and the financial regulations
• To monitor the expenditures against the budget for all sections of the Project office and report to the DFD and the concerned units if over/under spending occurs
• To approve the demand forms of all units for procurement before submitting them to the logistics section
• To approve the bills, receipts, Imprest cash, salary advance and loans prior to the payments according to the Financial Regulation
• To check the receipts for accounting codes, budget, and donors and auditor’s requirements.
• To stamp (paid stamp) and calculate all the receipts and make sure that all the receipts are acknowledged by the recipient
• To be responsible for payment of monthly salaries to the local staff.
• To reconcile the cashbook of different currencies with the petty cash in the safe regularly.
• To be responsible to update manual cash book all daily transactions for all currencies.
• To be responsible for implementation, Coordination and evaluation of activities within the service unit
• To control the security of main Office and all premises of the related office.
• To Control the attendance and leave of related office staff, as well as visitors, vehicles and staff registration books.
• To look after arrangement of personnel, Vehicles, Keys of the gates of the office, correspondence and other files and keeping them proper and updated manually and computerized.
• To negotiate rental contracts for building and equipment
• To Control the recording and updating inventory of the fixed assets of the office.

Application Procedures:

• Interested qualified candidates should submit a full CV (maximum four pages) with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience;
• To apply online please send your application / CV to vacancies.nrmo@sca.org.af               
• Subject line must be: Admin Finance Officer HRM / MRMO 27-18) otherwise your application may not have considered.      
• Candidates may also submit applications by letter (hard copy) directly to the SCA HRM Unit in either Kabul, Ghazni, Kunduz, Wardak, Taloqan, Mazar-e-Sharif, Laghman or Jalalabad;
• Academic certificates or references need not to be submitted at this time. These will be requested if called for interview.
• Only short-listed candidates will be invited for written test and interview.

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