SVN 2018/151 (P) - Grants Officer (Community Stabilization) (P2) - Tripoli, Libya

Position Title Grants Officer (Community Stabilization)

Duty Station : Tripoli, Libya

Classification :Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Six months with possibility of extension Estimated Start Date : As soon as possible

Closing Date : 01 July 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cabo Verde, Czech Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana, Iceland, Comoros, Lesotho, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall guidance and supervision of the Deputy Chief of Mission (DCoM), in close coordination with the Senior Programme Coordinator and the Resources Management Unit, and under the direct supervision of the Transition and Recovery Specialist, the successful candidate will be responsible for organizing, tracking and managing all aspects of the grant cycle, ensuring the thorough administration of all grant requirements from nomination, to approval and monitoring. S/he will oversee all aspects of the grant activity database as a means of tracking each grant from start-up through to close out.

The Grants Officer will be the principle administrator of Community Stabilization (CS) portfolio grant activities, with the overall responsibility of ensuring that grant content and process consistently meet projects objectives, and IOM standards.

The CS portfolio is a community-based, small grants initiative implemented in close coordination with communities in priority areas, and with all levels of Government. The overall objective of the CS projects is to improve stability and peace through strengthened government-community relations and economic uplift.

Core Functions / Responsibilities:

1. Develop, enhance and maintain systems of communication and data transfer with project Page 1 / 4counterparts in field offices and maintain appropriate, project-wide standards of grant integrity, data collection and management, and information flow. Liaise with and provide training to staff, as needed, on how to document the grant life cycle.

2. Manage, update and maintain the CS Unit’s procedures and processes to ensure the overall quality of grants documentation.

3. Take overall responsibility for maintaining the integrity and documentation in each grant file, including the grant proposal narrative, budget, workplan, procurement documentation, financial reports, communication documentation, activity reports and M&E plans for the grants. 4. Maintain and update the Activity Matrix, and provide weekly updates and key reporting to the Project Manager and the Community Stabilization Unit.

5. Track grant process including, but not limited to, financial and procurement aspects to ensure appropriate standards of accounting and controls are met, and programmatic aspects to ensure that grant activities reflect the overall ‘intentionality’ and objectives of the projects. 6. Maintain the reporting system of programmatic activity for donors, and counterparts within the projects, IOM Mission and IOM at large as required.

7. Ensure database includes centralized financial tracking of all grants; and in coordination with the CS Project Manager liaise regularly and actively with procurement and finance units to ensure that activities are implemented in a timely manner.

8. In consultation with the CS Project Manager, maintain regular communication with field teams on grant implementation progress.

9. Review payment requests and make sure that all relevant supporting documents are attached to payment vouchers before expenditure are authorized.

10. Support the admin/finance team with the overall control of expenditures, with a specific focus on the grants. Make sure that all expenditures made on the programme are properly coded, as per IOM’s accountancy system.

11. Refine reporting templates and existing mechanisms as required to ensure appropriate institutional memory in the area of grants activities and management.

12. Support the preparation of new projects proposals budgets and pipelines, as required. 13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience. Experience

• Experience in operational activities in a complex crisis or emergency area;

• Previous experience in community-based and/or small-grants programming desirable, particularly in the areas of infrastructure works, procurement and civil-society strengthening; • Familiarity with political analysis in complex crisis settings;

• Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols, and Page 2 / 4experience working in a phase III or above security environment;

• Experience managing staff from diverse environments and backgrounds;

• Experience in graphic design, Power Point or other software to generate sophisticated reporting;

• Strong general analytical skill;

• Significant reporting and database experience required, preferably with Microsoft Access. Languages

Fluency in English is required. Working knowledge of Arabic is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 01 July 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html Page 3 / 4In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 18.06.2018 to 01.07.2018

Requisition: SVN2018/151(P)-GrantsOfficer(CommunityStabilization)(P2)-Tripoli,Libya (55534693) Released

Posting: Posting NC55534700 (55534700) Released

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