Transport Officer

The objective of the OSCE Special Monitoring Mission to Ukraine (SMM) is to contribute, in close co-operation with OSCE institutions and other actors of the international community, to reducing tensions and fostering peace, stability and security in Ukraine, and ensuring the observance of OSCE principles and commitments, in particular with respect to minority rights throughout the country, thus establishing conditions for inclusive political dialogue aimed at achieving a sustainable transition respecting the territorial integrity and sovereignty of Ukraine.

Initial duration of appointment is for 24 months, with a possibility of extension, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.

If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.

Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a nonfamily duty station. This designation is based on the fluid and dynamic working environment in the SMM and with due consideration to recommendations of the UN International Civil Service Commission. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.

The Mission, in line with the OSCE SMM Gender Equality Action Plan, is committed to improving the gender balance among staff in all areas and levels within the SMM. Currently female professionals, especially in senior management roles, are underrepresented within the SMM. Female candidates are therefore strongly encouraged to apply for this opportunity.

Under the overall direction and planning guidance of the Chief of General Services and direct supervision of the Transportation Officer, the Transport Officer will be based in Kramatorsk Patrol Hub (Donetsk region) where SMM largest workshop is located. More than 150 vehicles are serviced in Kramatorsk. She/He will be responsible for the quality control of the repairs undertaken in this workshop and to manage the booking priority of the SMM vehicles awaiting repairs.

More specifically, the Transport Officer will perform the following functions:

1. Managing the maintenance and repairs services across the Mission; approving maintenance and repairs requests; quality control of the repairs in Kramatorsk and occasionally in other workshops in Ukraine;
2. Monitoring of the inventory of spare parts; preparing technical specifications, terms of reference for vehicle related tenders and technical evaluation of the bids;
3. Organizing OSCE driving tests and training and safeguarding their quality; familiarising Mission Members of the SMM with transport and driving policies and practices, and ensuring their compliance;
4. Providing expert advice to the SMM (senior) management, OSCE Secretariat and other OSCE institutions and missions on vehicle related matters;
5. Advising on technical requirements for the procurement of new vehicles and other transportation related equipment;
6. Participating in Mission vehicle and transport related boards and committees;
7. Deputising for the Transportation Officer, when necessary;
8. Performing other duties as required.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine.

• Citizenship of an OSCE participating State, excluding the citizenship of Ukraine;
• First-level university degree in automotive or mechanical engineering;
• A minimum of four years of professional experience in vehicle maintenance in a workshop or automotive factory or in an international setup;
• Established experience in supervision, including an ability to plan and organize work, and manage and motivate staff;
• Excellent written and oral communication skills in English; working knowledge of Russian/Ukrainian language(s) are desirable;
• Valid driving license category B and C;
• Ability to work with minimum supervision in a demanding, unpredictable and deadline driven environment;
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
• Cultural sensitivity and judgment;
• Ability to operate Windows applications including word processing and email.

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Monthly remuneration subject to social security deductions is about USD 3,872 to which is added Board and Lodging Allowance (currently EUR 125 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only shortlisted applicants will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.