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Project Associate

or Countries in CEE/CIS region

Background Information - Job-specific

Taking into account major regional challenges recognised by the European Commission’s (EC) strategy for 'A Credible Enlargement Perspective for and Enhanced European Union (EU) Engagement with the Western Balkans' (Strategy) , such as reform of public administration, better implementation of fundamental rights, social inclusion and regional cooperation, the Government of Norway has decided to fund a sub-regional programme “Norway for You” covering Macedonia, Montenegro and Serbia, to be implemented by the United Nations Office for Project Services (UNOPS). However, due to the political and operational specificities of each country, it has been decided to implement separate projects in Serbia, Macedonia and Montenegro.

The Project in Serbia is designed to be flexible and respond to local needs as they are identified. Focus will be increasing employment opportunities for vulnerable population and providing support to social cohesion and inclusion in the less developed areas, and will work on local infrastructure enhancement, all contributing to a more balanced socio-economic development of primarily under-developed areas of Serbia.

The Government of Norway has allocated funding for the implementation of the Project in Serbia during 24 months.

There are four results that the Project will achieve:

  • Result 1: Improved Access to Employment of the Most Vulnerable and Marginalised Groups (in Particular Women and Youth in Rural Areas)
  • Result 2: Enhanced Social Inclusion
  • Result 3: Improved Living Conditions and Local Infrastructure
  • Result 4: Information Security of the Government of Serbia Strengthened

The key stakeholders and the direct beneficiaries of the Project are the local self-governments (LSGs) and their institutions and organisations, regional development agencies, civil society organisations (CSOs), business support organisations (BSOs), as well as individual beneficiaries, especially women and youth. The final beneficiaries are the inhabitants of the underdeveloped areas where the Project will be implemented.

All Project activities will be undertaken in partnership with the Government of Serbia, in cooperation with the national and local institutions, with the aim of allowing them to respect the legal requirements and, where relevant, EU accession criteria. This will ensure national ownership and help develop national capacities.

Functional Responsibilities

The Project Associate works closely with and under supervision and guidance of the Project Manager to provide support to the effective and efficient implementation of the Project through a range of actions contributing to planning, management and monitoring of Project activities. The Project Associate provides services to donors, partners, suppliers and beneficiaries, and is expected to contribute strongly to the Projects’ performance and delivery goals.

In performing her/his work, the Project Associate promotes a client, quality and results-oriented approach, and works closely with the Operations, Programme and Projects’ personnel to exchange information and ensure consistent service delivery.

The Project Associate will undertake the following activities/responsibilities:

  • Ensure effective implementation of Project activities in the area of responsibility and maintain professional relationship with the local self-governments (LSGs), national and local civil society organisations (CSOs), business support organisations (BSOs) and development programmes/projects within the Project area of responsibility
  • Contribute to the development of the Calls for Proposals (CFPs)
  • Organise trainings, information sessions, and other events related to promotion of the CFPs and capacity building of potential beneficiaries to adequately respond to the Calls
  • Participate in evaluation of project proposals, as per request from the Project Manager
  • Assess and ensure alignment of implemented activities with approved project proposals in terms of technical scope, engagement of resources, budget expenditure and agreed timeframe
  • Provide inputs to the Project’s work, financial, recruitment and procurement plans as required
  • With guidelines from the operations team and the Project Manager, contribute to development of documentation needed for procurements and engagement of consultants
  • Prepare minutes from project meetings
  • Contribute to development of Project’s reports and analysis related to project activities
  • Contribute to establishment and maintenance of archive related to Project’s activities
  • With the guidance of the line manager, coordinate work of retainers and service providers needed for implementation of activities
  • Contribute to identification and assessment of risks and implement mitigation measures in accordance with the Risk Management Strategy
  • Draft reports as envisaged by the Project Document, while in particular considering progress against the indicators in the Logical Framework Matrix
  • Contribute to identification and sharing of the Project’s lessons learned and best practices
  • Contribute to efficient and effective use of Project and UNOPS tools for monitoring of the Programme’s performance, outputs and benefits
  • Provide support to the Programme’s communication and visibility activities.

Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.

At the request of the RSOC Head of Office and as may be reasonably required, provide support to the RSOC activities in line with the scope of services above in order to further the common objectives of the RSOC and its projects’ donors.

Education/Experience/Language requirements

Education

  • Secondary school diploma is required
  • Bachelor’s degree preferably in Law, Economy, Business Administration, Social or Political Science will be considered as an asset

Work Experience

  • Six years of experience in project support implementation activities is required. BA or MA degree may substitute for some years of experience.
  • Direct experience in working with LSGs, CSOs and BSOs is an asset
  • Direct experience in working with multi-ethnic communities is an asset

Language Requirements

  • Fluency in Serbian and English is required

Driving license

  • Driving license and ability to travel independently is required
ALL CANDIDATES ARE REQUESTED TO SUBMIT A CV AND COVER LETTER ALONG WITH THEIR APPLICATION

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

This is a local position, it is therefore open to Nationals of Serbia and to individuals who have a valid residence/work permit.
Contract type: Ongoing ICA
Contract level: Local ICA 6
Contract duration: Open-ended subject to organizational requirements, availability of funds and/or to satisfactory performance

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Background information – UNOPS Serbia

The United Nations Office for Project Services (UNOPS) mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner. UNOPS provides its partners with advisory, implementation and transactional services and its focus is always on developing national capacity. It is the first organisation in the world that was awarded the four most prestigious accreditations in project management, such as PRINCE2(R), and one of five organisations in the world awarded the Gold Level from the Chartered Institute of Procurement and Supply.  For its approach to project management and consistent quality UNOPS received ISO 9001 certification in 2011. 
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNOPS - United Nations Office for Project Services
  • Location: or Countries in CEE/CIS region
  • Grade: LICA-6, Local Individual Contractors Agreement - Administrative support
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2018-07-29

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