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Programme Assistant

Tbilisi (Georgia)

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FAO is committed to achieving workforce diversity in terms of gender and nationality.

Persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidence.

The incumbent may be re-assigned to different activities and/or duty stations

depending on the evolving needs of the Organization 

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Organizational Setting
Programme Assistant post is located at the FAO Representation in Georgia
 
Reporting Lines
The Programme Assistant works under the overall guidance of the FAO Representative and the direct supervision of the Assistant FAO Representative in Georgia, in close collaboration with project management and administrative staff of FAO in Georgia. The incumbent operates independently and takes decisions on work priorities. Supervision received is focused on the quality of work outputs. He/ she provides guidance and advice to other programme support staff.
 
Technical Focus
The Programme Assistant is responsible for the coordination of specialized and complex processes and activities in support of the delivery of the division's work programme, planning and budgeting activities. He/she provides procedural guidance to managers and staff in the division
.
 
Tasks and responsibilities
• Monitor both Regular Programme and project budgets ensuring that funds are properly allocated and reported upon and take corrective action if required; inform management of any budget issues that may require attention;
• Provide support to budget holders in the preparation of the Periodic Budgetary Reports (PBR), the biennial Programme of Work and Budget (PWB) and related work plans for the division;
• Prepare project budget revisions in consultation with budget holders;
• Respond to a variety of routine queries and provide clarifications on programme and project matters; inform management and team members of processes, procedures and time frames to secure administrative services needed for programme/project execution; initiate correspondence to verify data, obtain additional information on transactions and budgetary matters;
• Review data quality and maintain office records and reference files on various subjects; compile and synthesize data from various sources to support financial analyses on programme/project activities; generate periodic or ad hoc management reports;
• Coordinate the full array of administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;
• Provide procedural guidance to other staff in the work unit;
• Review and make recommendations to improve current programme/projects administration procedures and processes;
• Perform other functions as required.
 
 
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
 
 
 
Minimum Requirements
  • National of the country of assignment
  • Secondary School Education
  • Fluency in English and Georgian languages
  • Four years of relevant experience in the provision of programme/project support services
 
 
FAO Core Competencies
  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement
 
Technical/Functional Skills
  • Very good knowledge of corporate information systems
  • Very good knowledge of programme and budget processes and procedures
  • Very good knowledge of common administrative and financial rules and regulations
  •  Very good knowledge of communication and documentation standards
  • Good knowledge of the MS Office applications, Internet and office technology equipment
 
 
Selection Criteria
  • Extent and diversity of experience
  • Applicability of the skills and experience in the Georgian context
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 Please note that all candidates should adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency 

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ADDITIONAL INFORMATION
  • FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).
  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
  • Other similar positions may be filled from this vacancy notice and the endorsed candidates will be considered for the Employment Roster for a period of two years.
  • Candidates may be requested to provide performance assessments.
  • Candidates are requested to attach a letter of motivation to the online profile.
  • For other issues, visit the FAO employment website\: http\://www.fao.org/employment/home/en/
 
REMUNERATION
 
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link\:  http\://www.un.org/Depts/OHRM/salaries_allowances/salary.htm
 
HOW TO APPLY
 
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.
 
Vacancies will be removed from the recruitment portal at 23\:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date.
 
If you need help, or have queries, please contact\: iRecruitment@fao.org
 

FAO IS A NON-SMOKING ENVIRONMENT

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Tbilisi (Georgia)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2018-07-31

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