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Assistant to the Office of the UN Resident Coordinator

Kiev (Ukraine)

Background

The UN Resident Coordinator Office has been established in line with the UN reform package unveiled by the Secretary -  General at a special General Assembly session in September 1997. The reform package highlighted the need of establishment a new leadership culture and management structure at the United Nations, and strengthening of the UN Resident Coordinator System was defined as an important priority for action.
With the increasing demands and complexity of Resident Coordinator’s functions and expectations of greater effectiveness, the UN Resident Coordinator has been provided with the support staff that comprised a Resident Coordinator Office (RCO).
 
The purpose of the RCO in Ukraine is to coordinate the efforts of the UN Country Team operating in Ukraine to ensure provision of efficient and effective assistance to accelerate the country’s steady progress towards social and economic development, observance of the world’s democratic standards and facilitation of Ukraine’s-world integration process.
 
The UN Resident Coordinator Office currently consists of the Resident Coordinator/ Humanitarian Coordinator/UNDP Resident Representative who is supported by UN Peace and Development Advisor, UN Coordination Specialist, UN Coordination Analyst, UN Coordination Assistant, UN Communications Officer, UN Communications Assistant and Executive Associate to the Resident Coordinator. RCO assistant will work in close collaboration with RC Office staff, UN Agencies, national counterparts, international partners, and service providers as required.
 
Conditions of Service for National UN Youth Volunteer:
A six - month contract; with subsequent contract extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment. 
 
Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event duty station is not within commuting distance from the place of recruitment. A Volunteer Living Allowance (VLA) of 648 USD (paid in UAH) is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service. 
 

Duties and Responsibilities

Under the direct supervision of Executive Associate to the Resident Coordinator the UN Youth Volunteer will undertake the following tasks:
  • Compile background materials, information notes, and letters on various topics related to the UN operation.
  • Provide Eng-Ukr translation of various documents, including incoming and outgoing communications. 
  • Support organization of events and meetings by distributing and coordinating invitations. 
  • Provide support to missions, including incoming ones and of the RCO staff.
  • In the absence of Executive Associate to UN Resident Coordinator, provide day-to-day support to  UN Resident Coordinator as required.
  • Assist with other tasks as required by the team.
 
Furthermore, UN Youth Volunteers are required to: 
  • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
  • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
  • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
  • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
  • Assist with the UNV Buddy Programme for newly-arrived UN Youth Volunteers;
  • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Results/Expected Outputs:
  • Planned activities and daily course of work are executed accurately and timely according to the agreed schedule and contribute to effective UN coordination support.
  • The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs);
  • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment
  • A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Competencies

Fluency in spoken and written English, Ukrainian and Russian is required;
Demonstrates keen interest in the work of the UN;
Able to handle a large volume of work, multi-tasking, identifies priority activities and assignments; adjusts priorities as required.
Teamwork: works collaboratively with colleagues; demonstrates willingness to contribute and work as part of a team; 
Communication: speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions  to clarify, demonstrates openness in sharing information and keeps people informed.
Commitment to continuous learning: actively seeks to develop oneself professionally and personally; shows willingness to learn from others; seeks feedback to learn and improve.
Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded.

Required Skills and Experience

Computer skills (i.e. Word, Excel, PowerPoint, social media, and others).
Applicant must be a citizen of Ukraine or legally resident in Ukraine.
Applicant must reach 18 y.o. or older as of recruitment date.
 
Learning expectations
 
Learning and development are a central part of the UN Youth Volunteer’s assignment and take place before, during and after his or her assignment in the field. Ideally, offering diverse opportunities for learning and development aim to strengthen the volunteer’s skills and competences, improve the quality of the assignment and keep the volunteer’s motivation high.
 
Learning elements for the UN Youth Volunteer include the development of:
Professional skills: including specific competencies and reflection on assignment-related abilities; and on-the-job skills such as time management, problem solving, team building; and career preparedness such as interview skills, CV preparation, job searching.
Inter-personal skills: including communication and listening skills; multi-cultural awareness and cultural competency; and conflict and stress management.
Volunteering-related skills:  including leadership; civic responsibility; and engagement and active participation.
 
Beyond the learning opportunities provided by UNV, the Office of the UN Resident Coordinator will support knowledge and capacity development in the technical areas that are relevant to the UN Youth Volunteer’s assignment. Office of the UN  Resident Coordinator will provide, at its expense, UN Youth Volunteers with equal opportunity to participate in training courses and workshops offered to its  personnel. 

Disclaimer

United Nations Volunteers is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality and culture.

United Nations Volunteers reserves the right to select one or more candidates from this announcement.  We may also retain applications and consider candidates applying to this opening for other openings with United Nations Volunteers with similar assignment description, experience and educational requirements.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNDP - United Nations Development Programme
  • Location: Kiev (Ukraine)
  • Grade: National UN Volunteer - Locally recruited Volunteer
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Managerial positions
  • Closing Date: 2018-08-05

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