Event Coordinator Consultant

Vienna

Organization: UNOPS - United Nations Office for Project Services
Location: Vienna
Grade: Consultancy - Consultant - Contractors Agreement
Occupational Groups:
- Conference Services
- Energy
- Project and Programme Management
- Managerial positions
Closing Date: Closed

Background Information - Job-specific

Background information - Job specific

This Vacancy Announcement is being published by UNOPS - ECR Geneva on behalf of the SEforALL Initiative

Sustainable Energy for All (SEforALL) is an International Non-Governmental Organization operating a world-wide multi-stakeholder platform focused on the delivery of Sustainable Development Goal #7. Launched as a UN initiative in 2011 by the Secretary General of the United Nations, Ban Ki-Moon, SEforALL is widely acknowledged for its achievement in raising global awareness of the world's sustainable energy challenges, ensuring they were included in the UN's Sustainable Development Goals. SEforALL is directed by its CEO and supports the work of the CEO as she carries out her duties as the Special Representative of the United Nations Secretary General (SRSG) for Sustainable Energy for All, as well as her role as the co-chair of UN-Energy. These roles include advising the UN Secretary General and his staff on issues relating to sustainable energy and the implementation of Sustainable Development Goal 7 (SDG7) and supporting the coordination of sustainable energy issues in the United Nations system. The Secretary General’s advisory committee on Sustainable Energy for All will be supported by the SRSG and SEforALL.

The ambitions of SDG7 on ensuring universal access to affordable, reliable and modern energy services by 2030 are extraordinary. Aiming to achieve them in the context of the Paris agreements involves transformation at a scale never undertaken by humanity before. Swift action needs to be taken by leaders in governments, companies, institutions, financiers, development banks, unions and communities, entrepreneurs and civil society. As a global team, SEforALL crafts interventions that support these leaders in accelerating the delivery of actions. All interventions comprise one or more of SEforALL’s competencies: (i) to marshal the evidence, (ii) to benchmark progress towards SEforALL objectives, (iii) to amplify the voices of the energy poor; (iv) to tell stories of success, and (v) to connect stakeholders to each other and to solutions. All interventions systematically draw on strategic insight, build on compelling communications, and are delivered through and include action-oriented partnerships. http://www.seforall.org/

Functional Responsibilities

Duties and Accountabilities

During the assignment, the consultant will report to the Chief of Staff, based in Washington DC, and the main duties and responsibilities will include, but are not limited to:

Project manage and lead the coordination of significant events throughout the length of the consultancy
Prepare a work plan and a timeline, including identifying all preparatory and logistical elements needed for events, track progress and report out against that work plan.
Liaise and work with staff responsible for certain event tasks and lead weekly planning calls and meetings to track status of deliverables and ensure effective and efficient execution of all tasks for events.
Conduct research for potential meeting logistics, including venues, hotels, A/V suppliers, caterers and other arrangements.
Liaise with external suppliers, such as event planners, venue representatives and A/V crews to ensure delivery of contracted services and effective and efficient execution of all logistics for events.
Draft supporting documents, including timelines, weekly status updates, participants’ guides, logistic notes, etc.
Manage invitation and registration processes, including sending out invites, tracking of responses and conducting follow up, as well as maintaining participants’ records (e.g. passport copies, visa requests, itineraries, etc.)
Identify graphic and audio visual needs for events, coordinate production in partnership with SEforALL communications team to ensure deadlines are met
Provide quality assurance for printed material, graphics and A/V components
Provide on-site coordination at events as necessary
Provide other event related operational tasks as assigned by the Chief of Staff

Education/Experience/Language requirements

Qualifications and Experience:

At least Bachelor’s degree with five or more years of experience in event coordination and project management, including experience in international and Africa events.
Complete fluency in English with strong written and verbal communication skills is required. Knowledge and ability to work in another UN language is an asset. (Arabic, Chinese, French, Russian or Spanish).
Strong competence in Excel, PowerPoint, and Outlook; experience in other project management tools a plus.
Extremely detail oriented and able to track multiple streams of work simultaneously.
Take charge attitude and ability to lead projects and assign tasks.

Additional Considerations

SEforALL offers exciting high-impact assignments, a collegial and creative work environment, and the opportunity for committed professionals to thrive and grow within flat hierarchies and in the pursuit of an inspiring mission.
SEforALL provides competitive compensation packages at its locations in Vienna and Washington and modern workplace arrangements in terms of flexibility and results orientation.
Applications received after the closing date will not be considered.
Only short-listed candidates for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
SEforALL reserves the right to appoint a candidate at a level below the advertised level of the post.

Competencies

SEforALL Values
Partnership. SEforALL’s global team operates within and across partner driven networks, building on its strong relationship with the UN. SEforALL’s global team catalyzes connections, coordinates activities with others, collaborates on common objectives and leverages opportunities to deliver more as a platform than it can do individually.

Agility. SEforALL’s global team is adaptive in its approach so it can stay focused on its goal in an evolving economic and political environment. It brings people together that don’t normally talk to each other and frames the questions differently so it can help leaders unlock action and finance.

Diversity. SEforALL’s global team recognizes the diversity of needs across countries and communities and commits to working with all actors in delivering solutions that respond to these differentiated needs.

Equity. SEforALL’s goal is for “all.” SEforALL’s global team strives for a sustainable energy transition that is just and equitable and leaves no one behind.

Results. SEforALL global team focuses on helping leaders make the most progress, fastest in areas that make a meaningful contribution to SEforALL’s objectives. It is solutions-oriented. It values evidence and data. It understands the scale and urgency of the sustainable energy challenge and the need for a holistic systems-based approach.

Trust. SEforALL’s global team treats information carefully and respects what it is entrusted with as it serves partners and their success.

This vacancy is now closed.
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