SVN 2018/255 (P) - Procurement and Logistics Officer (P2) - Bangui, Central African Republic

Position Title Procurement and Logistics Officer

Duty Station : Bangui, CAR

Classification :Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 31 October 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People's Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Slovenia, Suriname, Sao Tome and Principe,

Swaziland, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall supervision of the Chief of Mission (CoM) in the Central African Republic (CAR), the direct supervision of the Resources Management Officer (RMO) and in close collaboration with the four heads of sub office, and the Global Procurement and Supply Unit (GPSU) in the Manila Administrative Centre, the successful candidate will be accountable and responsible for ensuring the appropriate implementation of IOM Instructions and procedures governing procurement in the mission. S/he will be responsible and accountable for providing support to ongoing activities with procurement and logistics services for the mission and its sub-offices. S/he will also contribute to provide recommendations aiming at increasing effectiveness and efficiency of ethical procurement and supply chain management in CAR,

measured by IOM Procurement and Supply Objectives and Goals as follows: • Best Value Sourcing and Value for Money;

• Availability and Quality Assurance;

• Compliance and Stewardship; and,

• Productivity and Efficiency.

The Logistics & Procurement Unit provides procurement/contracting, facilities management and vehicle fleet management support to the Country Office.

Page 1 / 4Core Functions / Responsibilities:

1. Assist in the implementation of procurement, logistics, facilities maintenance, asset administration, and transport support within established internal control mechanisms. 2. Identify transport companies and deploy effective and reliable vehicles for transporting personnel, materials and equipment needed in programmes implementation. Ensure training of partners in ethical standards of operation, incl. PSEA.

3. Monitor and update the database of vendor/contractor accreditation and evaluation status to ensure a pool reliable vendors and contractors to address the needs of the mission in close coordination with the logistics cluster and the OMT.

4. Contribute to the implementation of permanent procedures for procurement, warehouse operations and asset administration that are compliant to IOM’s general instructions, policies and donor requirements, as well as protection mainstreaming and PSEA principles. 5. Establish and monitor a tracking system for commodities, supplies, equipment and project assets in various sub-offices, and maintain a functioning relationship with partners on the ground in regard to the joint warehouse and supply chain management. 6. Assist in providing response capacity to the operational demands of IOM CAR in close coordination with the different emergency response units.

7. Assist the programme coordination and project management in preparing and issuing the call for proposals and bidding documents for the tendering of the project. Verify the transparency and compliance with the Field Procurement Manual of the bids. Support local procurement wherever possible and facilitate the linkage of local procurement processes, especially of service provisions, on the national level through the programme units with key ministries. 8. Train and supervise procurement and logistics assistants in IOM CAR ensuring that they conform to established procedures. Assist in producing monthly and regular reports. Provide capacity building measures in procurement and logistics also to IOM’s implementing partners of all programme units (mainly national NGOs).

9. Organize and maintain proper procurement and filing systems. Assist the RMO in project-related record keeping and the Project Managers in monitoring the services provided by implementing partners and service providers.

10. Coordinate strategic planning for procurement and logistic needs in close collaboration with the COM and the RMO.

11. Undertake frequent duty travel relating to program activities, as required. 12. Coordinate with all sub-offices managers to insure best support for all required procurement & logistics.

13. Plan and recommend improvements for logistic activities in all sub-office locations. 14. Analyze all potential projects needs and provide all required info and cost to CAR management for better planning.

15. Communicate with IOM global procurement colleagues to make sure that best price & service is achieved and look for any other alternative solution whenever required. 16. Perform such other duties as may be assigned.

Page 2 / 4Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience. • Certification in Procurement, Logistics or Supply Chain management is an advantage. Experience

• Experience in procurement and logistics at the international level; • Experience in high risk security settings;

• Experience working on complex projects, with a demonstrated record of meeting deadlines; • Knowledge of asset management processes and procedures;

• Experience with SAP or similar Enterprise Resource Planning software is a distinct advantage; • Ability to prepare clear and concise reports, supervise staff and coordinate administrative activities. High level of computer literacy experience in computerized accounting systems and software.

Languages

Fluency in English and French is required. Working knowledge of the local language is an advantage.

Desirable Competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Core Competencies – behavioural indicators level 2

•Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling Page 3 / 4environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 31 October 2018 at the latest, referring to this advertisement. For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 18.10.2018 to 31.10.2018

Requisition: SVN2018/255(P)-Procurement&LogisticsOfficer(P2)-Bangui,CentralAfricanRepublic (55691028) Released

Posting: Posting NC55691029 (55691029) Released

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