Budget & Programming Consultant
Juba (South Sudan)
WORLD FOOD PROGRAMME - SOUTH SUDAN COUNTRY OFFICE
VACANCY ANNOUNCEMENT NUMBER: 100944
POSITION TITLE: BUDGET & PROGRAMMING CONSULTANT
POSITION GRADE: CST I
CONTRACT TYPE: CONSULTANCY
CONTRACT DURATION: 11 MONTHS
DUTY STATION: JUBA
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Advanced University degree in Business Administration, Finance, Economics or other relevant field, or First University degree with additional years of related work experience and/or training/courses (3 years minimum)
Language: International Professional: Fluency (level C) in English language.
These jobs are found in Headquarters (HQ), Regional Bureaux (RB) and Country Offices (CO), and typically report to a more senior Budget and Programming Officer, Regional/Country Director or the designate. Job holders operate with minimal supervision, and provide guidance to junior staff. They are heavily involved in day–to-day activities, analytical work and provide advice on less complex issues.
WFP South Sudan launched its three-year I-CSP on 1 January 2018. With a yearly portfolio worth 1 billion, the I-CSP currently includes 6 activities, out of which 4 are linked with direct transfer of assistance through food or CBT. Targeting over 4 million people per year, the food assistance (yearly target of almost 395,000 mt) is logistically supplied through three corridors. Meanwhile, due to harsh rains which result in seasonal road access to some hinterland areas, the country office has to carry out prepositioning of stocks which are partly stored with WFPs field offices and partly with CPs. Against a country background of persisting insecurity, the country office operates through is main office in Juba and 15 field offices scattered throughout the country.
For the country office, it is critical that information on the country portfolio funding requirements is accurately and consistently presented in all internal and external. That information is extracted from the CO pipeline report issued on a monthly basis (full analysis) and on weekly basis because of the L3 status. The I-CSP has introduced new dimensions in the pipeline that require more time and efforts in the coordination, review and adjustment of inputs received from all the stakeholders feeding the pipeline as well as the level of analysis to ensure the quality of the report. This position is being created to fill that gap.
KEY ACCOUNTABILITIES (not all-inclusive)
- Food pipeline (upstream pipeline)
- On a monthly basis, review the coherence of data from closing month to reporting month and touch base with Programme and Supply Chain staff to clarify on/clean discrepancies (analysis by corridor);
- On a weekly basis, review with SC the expected arrivals dates of consignments to agree on the best month to be captured to denote availability of the consignment for food distribution to the beneficiaries;
- On a monthly basis, hold a technical working session with specific SC staff to compare the upstream operational pipeline and the SC downstream pipeline (= analysis of shortfalls per corridor and ensuring that differences are very minimal). Analysis to be documented and saved on unit share drive.
- On a weekly basis interact with Supply chain to ensure that implementation pipeline as consolidated is in line with SC pipeline and ensuring agreement on the status of food under WFP custody and Cooperating Partners custody are factored in.
- CBT/CS pipelines
- On a monthly basis, assisting the specific CBT managers in identifying the level of funds under precommitments/commitments in addition to available balances that should be plugged in as opening stocks of the months;
- Ensure that the implementation plan captures the updated plans over the next three months in light of resources available and projected expected new contributions/fresh funds from requests from advances against forecasts through technical working sessions.
- Service Delivery pipeline
- On a monthly basis, review with the specific SD managers (mainly their finance officers) the pipeline consolidated to ascertain that funds under precommitments/commitments to cover future months are taken into consideration with the available balance as opening stocks of the reporting month;
- On a monthly basis, update the funding forecasts sheet liaising with donor relations and ensure that the pipeline plan overview is updated capturing all information;
- Get feedback on challenges or concern of the month and the next three months during all technical working sessions to feed in the monthly write up of the upstream pipeline;
- Weekly update of the explanations of grants still showing as unprogrammed following the refreshment of the pipeline and reconciliate against APs submitted and pending for HQ actions or ongoing changes;
4Ps CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
- Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
|Capability Name||Description of the behaviour expected for the proficiency level|
|Internal Controls & Compliance||Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity.|
|Performance Budgeting, Reporting and Analysis||Manages budget, business planning, and forecasting discussions on a programme-wide level, integrating financial resource information from a portfolio of projects to analyze effectiveness and financial viability.|
|Resource Management||Oversees staffing for HQ and Field resources at the programme level, taking resource usage trends and forecasting data into account.|
|Performance Management||Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards.|
|Supply Chain and Operations Knowledge||Applies knowledge of WFP programme and supply chain principles to develop and/or review project budget plans.|
OTHER SPECIFIC JOB REQUIREMENTS
- WINGS, Excel (Advanced level) and other analytical tools
- Strong skills in reaching out to people is needed for the purpose
- strong knowledge of WFP pipeline management,
- strong work organization skills
- Understanding of WFP funds management processes and link with pipeline management
Has provided analytical inputs for the development of budgets, financial plans or analysis
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Has contributed to the development of operational or office related budgets.
• Has contributed to the production of planning/budgetary reports or other analytical reports to support decision making.
• Has demonstrated a broad understanding of WFP’s financial architecture and how it support implementation of operations.
TERMS AND CONDITIONS
PLEASE TAKE NOTE THAT WFP DOES NOT CHARGE ANY FEE AT ANY STAGE OF RECRUITMENT PROCESS.
DEADLINE FOR APPLICATIONS
8TH NOVEMBER 2018
Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.