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Programme Management Assistant (Temporary Job Opening) [Temporary]

New York City (United States of America)

  • Organization: Department for General Assembly and Conference Management
  • Location: New York City (United States of America)
  • Grade: G-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2019-02-19

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Org. Setting and Reporting

This position is located in the Evaluation, Analysis and Monitoring (EAM) Unit, Management Support Section (MSS), Central Planning and Coordination Division (CPCD), Department for General Assembly and Conference Management (DGACM), New York. The EAM Unit monitors and evaluates key performance indicators for the Department mandated by the General Assembly. The incumbent reports to the Chief/Deputy Chief of the Unit.

Responsibilities

Under the supervision of the Chief and Deputy Chief of Evaluation, Analysis and Monitoring (EAM) Unit, the Programme Assistant will be responsible for the following duties:

•Compiling, processing and manipulating data-sets from a variety of sources in support of monitoring, evaluation and risk assessment for global DGACM projects and prepares relevant reports on the same.
•Processing the data sets for the tables, including graphic displays, checks consistency of data series, tests for comparability of data and checks validity of data against classifications and standards.
•Facilitating related departmental IT projects, including maintaining, Extracting, Transforming and Loading (ETL) data-sets, and writing SQL queries to retrieve data from conference management source systems into the department's reporting data warehouse (gData); installing business intelligence tools for the reporting data warehouse.
•Assisting with the data retrieval and maintenance from relevant documents and meetings electronic databases, and data warehouse.
•Maintaining all internal reports and creating new queries. Maintaining the data warehouse Dashboard and develops new pages, with statistical reports, in HTML with relevant data, based on the user-requirements.
•Preparing charts, graphs and other outputs for reporting and presentation of various data. Converts data sets into a variety of forms (including ratios, estimates and projections).
•Responding to internal/external requests/queries.
•Defining processes to achieve specific outputs, modifies control processes according to specifications for data analysis, tests and revises programmes under the supervision of information technology specialists and produces the required outputs.
•Performing other duties as assigned.

Administrative Duties:
•Assists in the overall administration of the Unit.
•Compiles input (reports) from various units in the Department.
•Prepares draft report, verifies consistency of presentation.
•Monitors the timely submission of reports and mandatory revisions to project documents.
•Assist in writing communication and minutes of meetings.

Competencies

Professionalism: Knowledge of policies, processes and procedures related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Familiarity with performance indicators central to the Department's mandates. Good knowledge of the statistical databases used for evaluation. Good technical skills, ability to participate in development and maintenance of applications, provide user support. Ability to respond to changing requirements and assignments, ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning and organising: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Technological awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High School or equivalent diploma is required.

Work Experience

A minimum of five years of experience in programme analysis, statistics, evaluation or reporting is required. Experience in MS SQL query writing is desirable. Experience with data collection is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official UN language is desirable.

Assessment

Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.

Special Notice

This TJO is available through 30 April 2019 with a possibility of extension.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; may be accepted in lieu of the GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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