Procurement Officer (P-3) ChemTech Centre

About Us

Join our team and work towards a world free of chemical weapons.

The ChemTech Centre Project aims at upgrading the OPCW Laboratory and Equipment Store by constructing a new Centre for Chemistry and Technology to keep pace with current threats as well as scientific and technological developments. 

As a part of the Project Management Group, which is responsible for the daily operational activities of the Project and for implementing decisions taken by the Project Board regarding the planning and implementation of the Project, the Project Management Team provides essential project support functions, such as accounting, procurement, and quality management, and is also responsible for supervising and working with contractors to ensure successful delivery of design and construction deliverables.

General Information

• Contract Type
  Fixed term P Staff
• Grade
  P3
• 
  Total Salary (including post adjustment)
  USD 79,869
• Closing Date
  05/06/2019

Responsibilities

Job Summary

What traits are we looking for?

You possess strong analytical, organisational, and communication skills and are detail-oriented. Whilst being a strong team player, you have the ability to work independently as needed. You enjoy working with multiple stakeholders and like to use your interpersonal skills and the ability to listen and persuade to get the best results.

A solid understanding of procurement business operations and processes is important for success in this work.

Main Responsibilities

As the Procurement Officer of the Project Team:

• Plans and manages all contractual and procurement aspects of procurements for the ChemTech Centre Project.


• Assists the Head of the Project Team and the Project Management Group in coordinating the drafting of supporting documentations for requisitions for completeness and compliance with OPCW Rules and Regulations and adequacy of the works, services, goods and related procurement and contract specifications. You will identify and provide recommendations to the Head of the Project Team on ways of developing the optimum type of contract which best meets the requirements.


• Prepares and proposes procurement strategies and issue tenders and contracts for works, services and equipment related to the ChemTech Centre project under guidance of Head Procurement;


• Leads the technical evaluation team(s) and analyse and evaluate all commercial aspects of bids and ensure that different options and outcomes are considered. Ensures that all steps are taken to maintain the integrity and transparency during the procurement process. Prepares commercial evaluations and recommends most suitable and cost viable suppliers. 


• Drafts, negotiates, and concludes high value and/or complex contractual agreements in order to obtain optimum conditions with suppliers under the guidance of Head Procurement. Assists with consulting the Office of the Legal Advisor (LAO) or other relevant contractors of the ChemTech Centre project for legal advice on contracts.

To see the complete job outline, please click here.

Qualifications and Experience

Education

Essential: You will need an advanced university degree preferably in Civil Engineering, Business Administration, Law, Supply Chain Management or another relevant technical field. A first level university degree in combination with additional qualifying experience (minimum 7 years) in these areas may be accepted in lieu of the advanced university degree. The lack of a degree may be off-set with relevant specialised training in combination with a minimum of 8 years of qualifying experience.

Desirable: University degree or qualification in Law.

Required Certification: Additional study/training or a recognised qualification in procurement is preferred.

Knowledge and Experience

Make sure you have at least at least 5 years of related experience in a procurement office including experience in issuing tenders, evaluations and negotiations with suppliers preferably within an International Organisation or Non-Governmental Organisation or national government.

You will need proven experience in drafting commercial contracts, and in applying and managing FIDIC contracts for construction projects.

Skills and Competencies

• Strong negotiation and persuasion skills;


• Strong analytical skills and working knowledge of quantitative methods to measure supplier capacity systems;


• Good working knowledge of contract law and expertise in the complex contract issues and in the context of UN policies and standards;


• Good knowledge of sources of supply, market trends and pricing;


• Sound judgement in applying expertise to resolve issues;


• Ability to plan work assignments, juggle competing demands and work under pressure of frequent and tight deadlines;


• Very good communication (spoken and written) skills, including the ability to communicate effectively with diverse audiences on procurement-related matters and prepare a variety of written documents, contracts, reports in a clear, concise style;


• Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment;


• Computer literacy including proficiency in procurement computer systems, database management and Internet applications.

Languages

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Additional Information

This fixed-term appointment is for the duration of two years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules. The total length of service for this appointment is limited to the finalisation of the project. The incumbent will have no expectation of renewal. 

The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years.

The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.

Only applications submitted before the closing date and through OPCW CandidateSpace will be considered. Only applicants under serious consideration for a post will be contacted.

Applications from qualified female candidates are strongly encouraged.

OPCW General Terms and Conditions