Budget and Programme Assistant, SC 5, Banjul

Banjul

Organization: WFP - World Food Programme
Location: Banjul
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Operations and Administrations
- Administrative support
- Project and Programme Management
Closing Date: Closed

TERMS OF REFERENCE

Title of post: Budget and Programme Assistant – SC 5

Type of contract: Service Contract

Unit/ division: Programme

Duty Station Banjul, The Gambia

Duration: 12 months, with a possibility of extension.

Why work at WFP?

SAVING & CHANGING LIVES ❤

Make a difference, the world will notice.

We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future!

GLOBAL COMMUNITY 🌍

Build bridges that unite people across the world. Being part of a global, diverse and

multicultural community like WFP, will continuously expose you to new ideas and

perspectives.

UNLIMITED POSSIBILITIES 💡

Unlock possibilities you never thought you'd find.

WFP goes anywhere it is needed and does whatever it takes to get the job done.

Join us to make a difference!

For more details about WFP contractual modality and salary, please follow this link: https://icsc.un.org/

CONTEXT AND OBJECTIVES OF POST

The World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. In The Gambia, WFP has been supporting the government in schools feeding since 1970. In 2012, WFP in collaboration with the government embarked on a three-year food security project called Improving Food Security through Crop Production Intensification and School Feeding Programme was launched with EU support. The main aim of the project was to increase household food security and income of participating farmers and enhance nutritional status of targeted school children. School Feeding is the largest social safety-net in The Gambia.

Continuation on building on WFP’s experience of more than 40 years in the Gambia, school feeding provides support for the establishment of a sustainable, nationally owned home-grown school feeding (HGSF) programme, where food supplied to the schools would be sourced from local smallholder farmers.

This was done by reinforcing capacities at the central, regional and community levels for home grown school feeding implementation and management. It was jointly implemented with The Government building capacity for school feeding in the targeted regions, to improve enrolment and retention in early childhood development centers and the basic education cycle.

The current programme structured as the Country Strategic Plan (CSP), was developed in consultation with all major stakeholders, and started in January 2019 through to 2021, provides the following strategic shifts; (i) alignment of country portfolio to the National Social Protection Policy; (ii) increased focus on capacity strengthening and national ownership of the SMP, assisting the government to improve modalities and absorb part of the caseload, while providing management and monitoring support; (iii) an integrated resilience intervention, converging nutrition, support to smallholder farmers and resilience building activities to enhance community assets, while providing conditional transfers to those at risk during the lean season; and (iv) field-level implementation to technical capacity support to national government in early warning systems and preparedness.

WFP is currently seeking a qualified candidate to take up functions of the Budget and Programme Assistant position.

Under the direct supervision of the Head of Programmer, the incumbent will be responsible ………….

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

Contribute to the review of budget plans, monitoring and analysis of project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices to support financial analysis and optimisation of resources.
Provide basic analysis on fund and grant balances and refer to the supervisor discrepancies, to support maximum fund utilization and decision-making process.
Contribute to pipeline management facilitating efficient monitoring to prevent and address pipeline breaks and maximise operational effectiveness.
Enter accurate data in the corporate systems within the established deadlines, to enable easy access to information and support planning and decision-making.
Compile data and provide basic analysis, maintain accurate records and files and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders.
Maintain communication with a number of individuals regarding project funds management matters and related processes to clarify any discrepancies and optimise use of funds.
Provide guidance and on-the-job training to other staff in budget planning, fund management and operational planning, to support continued development and consistency in services delivered.
Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
Other as required.

FUNCTIONAL CAPABILITIES:

Capability Name	Description of the behaviour expected for the proficiency level
Internal Controls & Compliance	Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities.
Performance Budgeting, Analysis & Reporting	Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.
Resource Management	Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders.
Performance Management	Displays sufficient understanding of performance management system to gather relevant and accurate information from internal and external sources for inputs to monitoring and/or evaluation processes.
Supply Chain and Operations Knowledge	Demonstrates basic understanding of programme, implementation, and supply chain principles (including project modalities & structures).

4Ps CORE ORGANISATIONAL CAPABILITIES:

	4P Theme		Capability Name		Description of the behaviour expected for the proficiency level
	Purpose		Understand and communicate the Strategic Objectives		Helps teammates articulate agency Strategic Objectives.
			Be a force for positive change		Suggests potential improvements to team’s work processes to supervisor.
		Make the mission inspiring to our team		Explains the impact of activities in beneficiary communities to teammates.
		Make our mission visible in everyday actions		Articulates how own unit’s responsibilities will serve agency's mission.
People		Look for ways to strengthen people's skills		Trains junior teammates on new skills and capabilities.
		Create an inclusive culture		Seeks opportunities to work with people from different backgrounds.
		Be a coach & provide constructive feedback		Serves as a peer coach for colleagues in same area of work.
		Create an “I will”/”We will” spirit		Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance		Encourage innovation & creative solutions		Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
		Focus on getting results		Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
		Make commitments and make good on commitments		Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
		Be Decisive		Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership		Connect and share across WFP units		Suggests opportunities for partnering with other units to supervisor.
		Build strong external partnerships		Identifies opportunities to work with colleagues and partners in the field towards common goals.
		Be politically agile & adaptable		Develops an understanding of the value of teams and external partners in fulfilling team’s goals and objectives.
		Be clear about the value WFP brings to partnerships		Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

- Has assisted with the preparation of budget reports.
- Has compenetency in the use of databases including advanced spreadsheets.
- Has contributed to the collection of data, for reporting and analysis.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable, while a university degree will be an added advantage.

Language: Fluency (level C) in English language: Fluency in both oral and written communication.

QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.

Only Gambian nationals or holders of valid residence and work permits are eligible to apply for this position.

Applications are to be submitted and received online and in English language only.

WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills.

Canvassing of any sort is strictly prohibited and will lead to automatic disqualification of the concerned applicant.

Only shortlisted candidates will be contacted.