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Data Clerk

Juba (South Sudan)

  • Organization: WHO - World Health Organization
  • Location: Juba (South Sudan)
  • Grade: Level not specified
  • Occupational Groups:
    • Administrative support
    • Statistics
    • Information Technology and Computer Science
  • Closing Date: 2019-12-18

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The Polio/EPI program in the Republic of South Sudan supports the Ministry of Health in ensuring high level case-based surveillance for VPDS, enhanced preparedness, and response to outbreaks and supplementary immunization activities. The WCO continues to support the MoH in ensuring that the country remains Polio free, maintain certification level of AFP surveillance indicators and performance indicators for other VPD, and utilizes the WHO recommended WHO strategies to achieve the set goals.

The vaccine-preventable disease surveillance is evolving a lot of data for AFP, Measles, environmental, AVADAR surveillance including the recently introduced Rota sentinel surveillance. All these programs have their own dataset and need to be entered, analysed and interpreted in a timely manner to meet the regional standard and to share database and generate weekly feedback for above-mentioned programs including conducting a day today analysis for the program improvement purpose.

The programme has an international data manager; however with the ramp down the programme currently does not have the needed funding for 2020, there is also the need to build National capacity for data management, with the plans that such assets will be transferred to the National MOH. The data clerk will support the National data manager to adequately prepare for the polio certification free status and this will involve critical analysis of the data available along with updates at all levels (HFs, Payams, counties, and state).


Under the guidance and leadership of the WHO Communicable Disease cluster lead and the focal person for EPI, the Data Clerk is expected to support the Data Manager to be more involved in critical analysis, producing weekly feedbacks and to execute the following activities

Objective no. 1\: To assist the data manager manage all Vaccine Preventable Disease (VPDs) surveillance, Supplementary Immunization Activities (SIAs), Expanded Program on Immunization data (EPI) with the following tasks

  • Cleaning hand written reports for errors including entering data from hand written reports/case investigation forms/surveillance tools and generating output reports.
  • Monitor Zero Dose Cases and provide timely and regular feedback to all levels
  • Update the current Zero reporting/Surveillance focal sites reporting tools for Acute Flaccid Paralysis (AFP)/Vaccine Preventable Disease (VPD) Surveillance.
  • Assist in the review, analysis, and feedback on AFP/VPD Surveillance at the National and State levels
  • Update the available reporting system/data base on AFP, Measles and VPD
  • Review & Organize Data on SIA’s for easy reference and use in the future.
  • Regularly review, analyze and provide timely feedback of EPI/VPD Data at all levels (National, State, and county).
  • Regularly monitor the Open Data Kit (ODK) platform, regularly perform analysis as required.
  • Support in the Monitoring and analysis of the Auto Visual AFP Detection and Reporting (AVADAR) platform data.
  • Maintain and up-date filing of all data pertaining to disease surveillance which includes AFP, Measles, Rota virus and Case Verification.
  • Run Data Quality Checks and provide feedback of EPI/VPD Surveillance and SIA data (Follow up with States to track and acquire missing/incomplete data, identify incoherent data and notify relevant levels accordingly.

Objective No. 2\: To monitor and track Polio, Measles and Rota Virus Laboratories results at all levels captured and updated

Planned output\:

  • Track sample shipment from states to the central/national hub.
  • Update the relevant databases with results received from Laboratory feedback and ensure that results are communicated to the states and partners in a timely fashion.
  • Prepare Alerts for Detailed Case Investigation Forms and cases due for sixty days follow-up and ensure timely Submission to relevant levels.




  • Completion of secondary education supplemented by training and/or experience in Bio-statistics, Statistics, IT, Computer Science, Demography or other related field


  • University Degree/Diploma in Health Information Systems, Bio-statistics, Statistics, IT, Computer Science, Demography or other related field.



  • At least 3 years of practical experience in administrative/clerical data processing and management


  • Working experience in the UN system or any non-governmental international humanitarian organization

Use of language skills

Essential\: Excellent knowledge of English.Working knowledge of Arabic will be an asset.

Specific skills required\:

  • Computer literate with good knowledge of; Epinfo, Microsoft office suit, open data kit, DHIS2 and other Web based applications/ information systems

  • Remuneration – this is a GS04 level assignment with a monthly remuneration of $1,220.
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\:// Some professional certificates may not appear in the WHED and will require individual review.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • Applications from women are particularly encouraged.
  • Holders of Special Service Agreements (SSA) shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority. The execution of the work under an SSA contract does not create an employer/employee relationship between WHO and the SSA holder.
  • WHO shall have no responsibility whatsoever for any taxes, duties, social security contributions or other contributions payable by the SSA holder. The SSA holder shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the SSA holder in each location/jurisdiction in which the work hereunder is performed, and the SSA holder shall not be entitled to any reimbursement thereof by WHO.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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