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Office Assistant - Logistics

Damascus (Syria)

  • Organization: FAO
  • Location: Damascus (Syria)
  • Grade: Level not specified
  • Occupational Groups:
    • Agriculture and Forestry
    • Logistics
    • Supply Chain
    • Administrative support
  • Closing Date: 2019-12-18

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Under the overall supervision of the FAO Representative in Syria and the direct supervision of the functional supervisor, in close cooperation with all other FAO staff/colleagues, the incumbent will perform following duties and responsibilities:

• Handling minor Purchase Orders (POs) related to logistics, following up the supply chain process, and liaising with the respective stakeholders.

• Tracking and following up the fuel consumption of the organization premises and vehicles.

• Handling the periodic fuel subscription procedures.

• Following up the regular needed maintenance works in the organization premises in addition to the vehicles.

• Holding Data-Entry tasks for every undertaken action of the above-mentioned processes; all the data spreadsheets and reports should be quite precise and constantly updated.

• Maintaining a standardized accurate record of all transactions and archiving the relevant documentations.

• Checking carefully and regularly the vehicles Log Sheets to control accordingly the utilization of the organization's soft-skin and armored vehicles.

• Preparing and editing facilitation letters; when requested.

• Reporting directly to the immediate supervisor for any Logistical concern or bottlenecks.

• Performing any other Logistical, Clerical, or office-related duty.

key performance indicators

Expected Outputs:

Required Completion Date:

  • Vehicle logbooks, and other Logistic data spreadsheets and reports are up to date

Within the Assignment period

MINIMUM REQUIREMENTS - candidates will be assessed against the following –

Education: Secondary School Education

Experience: At least, three years of relevant working experience in the Logistics domain. Experience in Humanitarian Agencies / Organizations will be an asset.

Languages: Proficiency of local language (Arabic) and good working knowledge of English

IT Skills: Good knowledge of the MS Office applications, especially in preparing and editing Spreadsheets.

Interpersonal Communication Skills: The incumbent must demonstrate a high-level of commitment to the assigned tasks, accountability, trustworthiness, flexibility, and ability to cope with extended working hours.

Please send us your CV and Cover letter in English directly to :

FAOSY-HR@fao.org

Please indicate the position you are applying for in the email subject.

Only national Syrian CVs will be considered for shortlisting

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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