Regional Finance Officer

Overall purpose of the role: Under the direct supervision of CCU Finance Manager; the Regional Finance Officer is responsible for the day-to-day management of the consortium financial operations and other regional financial tasks, This includes financial capacity building of consortium members staff; internal program audit and ensuring overall financial compliance; monthly financial analysis; and production of consolidated financial reports. The role holder is responsible specifically for preparing consortium monthly expenditure reports, donor financial reports, and checking all accounting reports before those are uploaded/in-put in DRC financial software.

Responsibilities:

• Request for bank transfer from HQ twice a month or on a monthly basis which includes collecting the needed information from other departments, filling in the needed documents and uploading them on the accounting software.
• Bank account reconciliation on a monthly basis and sharing them within the given time frame with HQ.
• Spot check on the consortium members financial reports.
• Fill in the needed financial documents for the partners financial transaction and uploading them to DRC software.
• Assets follow up and assets register for the consortium project.
• Ad-hoc Rebooking for the accounts as needed.
• Monthly checking of the expenses on the DRC software.
• Responsible for the preparation and submission of complete, accurate, reliable and timely financial reports that will feed into donor reporting.
• Prepare accurate monthly expenditure reports for management including analysis of burn rates, and explanations for significant under and over-spends.
• Prepare accurate periodic financial reports for submission to donors.
• Prepare quarterly reconciliation reports between grant and contract reports and actual expenses by the end of the month following quarter.
• Prepare the Payment Request for the donor with appropriate supporting reports.
• Prepare and follow up on the Payment Request for / to the consortium members.
• Maintain project and donor contacts, reports and correspondence and files in both hard and soft copies.
• Review grant agreements and map donor budget lines for appropriate management decisions and reporting.
• Provide technical support and guidance to consortium finance staff in developing and establishing consortium administrative systems, policies and procedures, based on DRC Operations Handbook and donor guidelines
• Apply for and utilize VAT exemptions.
• Collaborate with external and internal auditors related to consortium as required.

Experience and technical competencies:

• Minimum of two (3) years’ experience working in a similar position.
• Solid knowledge of internal control and modern accounting systems.
• Demonstrable knowledge of EU and DFID rules and regulations.
• Strong written and mathematical skills.
• Strong computer skills.
• Strong organizational skills
• Ability to prioritize large and changeable workload
• Good communication skills and ability to work as part of a team
• Able to work independently and energetically

Education:

• Relevant university degree (Finance, Accounting) or similar education.

Languages:

• Fluent in spoken and written English.
• Arabic and French are preferred.