Temporary Appointment: Programme Associate, (GS-6) Chisinau, Moldova (for Moldovan nationals only), #112589
Under the supervision of the Education Officer, the Programme Associate supports the implementation of the EU4Moldova Focal Regions Programme by carrying out a range of programme support functions to help develop, implement and monitor the programme, ensuring effective and timely delivery that is consistent with UNICEF and EU rules and regulations.
Programme Associate: EU4Moldova Focal Regions Programme
UNICEF’s mission in Moldova is to make sure every child in the country is healthy, educated and safe from harm, therefore having the best start in life and a fair chance to reach her or his full potential and benefit from the country’s prosperity. We believe children have a right to live in a more equitable society, where their voices are heard, and needs met as a matter of priority in line with the Sustainable Development Goals. More information on what we do in Moldova is available at: https://www.unicef.org/moldova/
Job organizational context
UNICEF Moldova will be implementing partner of the EU4Moldova: Focal Regions Programme, based on the European Commission Implementing Decision on the Annual Action Programme 2018 in favour of the Republic of Moldova, funded by the European Union and implemented in partnership with UNDP.
The overall objective of the five-year programme is to strengthen the economic, territorial and social cohesion in the Republic of Moldova through facilitating inclusive, sustainable and integrated local socio-economic growth and improving the standards of living of children, adolescents and all citizens in the two focal regions Cahul and Ungheni.
UNICEF will contribute to the implementation of Component 2: Improved access to, and quality of local public services and utilities. Interventions under this result will seek an improved access to quality child and adolescents’ friendly social services (including cultural and sports activities) within a child friendly modern social infrastructure and delivered by a well-trained social workforce. The supported activities and actions will follow the most innovative methodological tools and international experiences related to the inter-municipal cooperation and regionalization of services, community participation and HRBA approach.
How can you make a difference?
Under the supervision of the Education Officer, the Programme Associate supports the implementation of the EU4Moldova Focal Regions Programme by carrying out a range of programme support functions to help develop, implement and monitor the programme, ensuring effective and timely delivery that is consistent with UNICEF and EU rules and regulations. The incumbent will be responsible for all the financial and administrative tasks of the project including monitoring budget expenditures and maintaining proper record of approved budgets and their revisions, accurate financial reporting in accordance to UNICEF and EU standards, prepare recurring reports as required for budget/financial preparations, verifications and audit. The Programme Associate will be overall responsible for the coordination of administrative, financial, procurement and contracting matters ensuring conformity to expected results and project work-plans.
The Programme Associate works in close collaboration with a range of staff in the CO, external partners and agency counterparts in support of programme design and delivery. She/He provides regular feedback on the status of program through monitoring milestones and advises on improvements to keep activities on track.
Summary of key functions/accountabilities:
- Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it.
- Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
- Conducting programme monitoring in UNICEF and EU focus districts for cash and supplies and informing team-members on the status.
- Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
- Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
- Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
- Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
- Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
- Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
- Regularly monitoring budgets and financial expenditures of the project by employing applicable tools, ensuring compliance with UNICEF and EU rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
- Monitoring budget expenditures and maintaining proper record of approved budgets and their revisions, accurate financial reporting in accordance to UNICEF and EU standards, prepare recurring reports as required for budget/financial preparations, verifications and audit.
- Responding to queries from the UNDP and EU Delegation with respect to financial aspects of the programme, liaise with internal and external auditors wherever required.
- Maintain accurate records of all documentation related to the project including budgets, amendments, cooperation agreements etc.
- Supports capacity development activities related to programme development by preparing training materials and participating in exercises.
To qualify as an advocate for every child you will have:
Education: Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
A minimum of six years of administrative work, accounting/finance, economics, or other substantive area is required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.
Prior experience in programme support functions is an asset.
Previous experience with EU funded programmes is a very strong advantage.
Relevant experience in a UN system agency or organization is considered as an asset.
Language Requirements: Fluency in English and Romanian is required. Knowledge of Russian or one or more additional languages relevant for Moldova, including Bulgarian, Gagauz, Romani, Ukrainian or sign language would be an asset.
For every Child, you demonstrate:
- Diversity and inclusion
- Communication (II)
- Working with people (II)
- Drive for results (II)
- Analyzing (II)
- Learning & Researching (II)
- Planning and organizing (II)
- Following Instructions and Procedures (II)
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
View our competency framework at: http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply and become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.