Finance Specialist

Finance Specialist
[Mosul with frequent travel to Mosul Area offices  ] 

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.  
The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.  
All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency. 
In 2003, following the start of foreign military operations in Iraq, DRC became one of the first organisations to provide humanitarian assistance in the country, and now operates in 11 governorates, including Anbar, Baghdad, Babel, Diyala, Duhok, Erbil, Karbala, Kirkuk, Najaf, Ninewa and Salah-al-Din. 

About the job
Finance Specialist, in coordination and cooperation with the supporting staff, and supervised by the Finance Manager is responsible for keeping finances and accounting functions in order to meet legislative requirements and support operations.

Responsibilities: 

•     Focal point for Mosul Area offices for data entry of financial transaction to Dynamic.
•     With the support of FM, being a focal point to update Mosul Area forecast tracker and monthly funds forecast for CO
•     In close cooperation with the Finance Manager and Support Services Manager reinforce existing procedures and systems for financial management and control in compliance with guidelines set out in the finance chapters of DRC’s Operations Handbook, the country’s laws, and donor requirements;
•     Finalize monthly payroll in coordination with HR department.
•     Supervise day-to-day accounting functions, including regular cash verification, cash/bank reconciliation, monthly cashbooks closing, advances’ reconciliation, timely submission    of accounts to Coordination Office;
•     Ensure payments to suppliers and recurrent expenditures are made in a timely manner with the appropriate authorization;
•     Checking eligibility of expenses in the cashbooks and TDLs
•     Cleaning up BFUs together with the PMs and FM
•     Control all the supporting documentation produced in the field office/sub office.
•     Being the audit focal point. Prepare national staff for incoming audits and gather audit findings together with project development
•     Assist FM in verifying budget allocation of program and support lines.
•    Update the IDRA monthly. Make sure that Mosul Area IDRAs are validated every month and shared with the coordination office in timely manner.
•     Brief the Finance Manager on matters associated with finance on a bi-weekly and monthly basis;
•     Support the development and implementation of financial management capacity building of finance staff, field staff, and national partners;
•     Responsible for collecting cash forecasts from all PMs and requesting funds from Coordination Office in a timely manner, including following up to ensure funds are received as requested
•     Maintain a continuous overview of funding levels and pay particular attention to shared support costs requesting support cost rebooking as necessary
•     Responsible for collecting rebooking from all PM’s and submitting them monthly with the finance re-bookings to coordination office;
•     Oversee the project-end procedures, ensuring that all payments are finalized within the liquidation period and all payments have been committed within the project period
•     Prepare for local audits in collaboration with Coordination office fielding requests as needed;
•     In absence of FM finalize donor QFR and FFR report for CO.
•     Liaise closely with CO to ensure proper workflow
•     Regular monitoring and capacity building visits to Mousl Areal field offices.
•     Supporting the finance officer ans assistants with accountancy and cash books

Reporting lines 
Reporting to: Finance Manager
Direct reports: (Technical support to Finance Officer and Assistant in Field Offices) 

 About you 
Experience and technical competencies: 

•     Knowledge of donors guidelines and procedures
•     Good communication skills with fluency in written and spoken English
•     Able to work independently and energetically
•     Flexible approach to manage and prioritize a high workload and multiple tasks with tight deadlines
•     Confident & proficient in the use of MS Office, and advanced Excel proficiency.
•     Good interpersonal skills to establish strong working relationships with colleagues

Education: 

•  University degree in Finance, Accounting, or related fields

Languages: 

•    English
•     Arabic/Kurdish is a plus

Key stakeholders: 

•     Finance Staff
•     Program Staff
•     Logistics staff
•     HR and Admin Staff

In this position, you are expected to demonstrate DRC’ five core competencies:  
Striving for excellence: You focus on reaching results while ensuring an efficient process.  
Collaborating: You involve relevant parties and encourage feedback.  
Taking the lead: You take ownership and initiative while aiming for innovation.  
Communicating: You listen and speak effectively and honestly.  
Demonstrating integrity: You act in line with DRC’s vision and values.  

We offer 
Contract length: 10 months
Designation of Duty Station: Mosul with frequent travel to Mosul Area offices
Start date: As soon as possible

Application process 

Interested? Then apply for this position by clicking on the apply button. 

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered. 

Closing date for applications: 31-January-2020

Note: the applications will be evaluated on a rolling basis.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport

For further information about the Danish Refugee Council, please consult our website drc.ngo