Procurement Assistant

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Within the delegated authority and under the supervision of Head of Service Center or his/her designated mandated representative(s), the UNV Procurement Assistant will:

be mainly working on the evaluation of RFQs, ITBs and RFPs but s/he is also expected to as a procurement staff and provide support to the procurement activities of the CO by performing the following tasks:

• Preparation and launching of RFQ, ITB or RFP
• Receipt of bids, Opening and organization of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
• Support the establishment of the supplier database and continuous evaluation of supplier performances, including the management of pre-qualification process.
• Manage bidding processes, bid evaluations, supplier selections and prepare submissions seeking approval for the contract award.
• Perform evaluations of the bids, RFPs and provide further support to the evaluation panels, when requested.
• Support the evaluation panels by performing translation of bid documents from Arabic to English, and also seeking clarifications from bidder or suppliers.
• Any other related tasks as may be required or assigned by the supervisor.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

• Bachelor’s degree in Business or Public Administration or any other relevant field;
• At least 3 years of professional work experience (the UNDP CO may also accept six years relevant experience with a secondary school certificate in procurements) at the national and/or international level in procurement or administrative jobs, or other relevant programmes; experience with working in the UN or other international development organization as an asset;
• CIPS certification is highly desired and a distinct advantage;
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment.

Required experience: 24 Months Experience remark:

• At least 5 years of professional work experience (the UNDP CO may also accept seven years relevant experience with a secondary school certificate in procurements) at the national and/or international level in procurement or administrative jobs, or other relevant programmes; experience with working in the UN or other international development organization as an asset;
• At least two years of relevant experience in a crisis country situation (at a national or international level) is required.
• CIPS certification is highly desired and a distinct advantage;
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment
• Have affinity with or interest in UNDP goals, volunteerism as a mechanism for durable development, and the UN System.

Language skills:

• English(Mandatory), Level - Fluent
• Arabic(Mandatory), Level - Fluent
• French(Mandatory), Level - Working Knowledge

Area of expertise: Procurement and contracting, Other premises management/maintenance, supply, or purchasing related experience, Other finance, economics and administration related experience Driving license: No Competencies values:

Accountability, Adaptability and Flexibility, Building Trust, Client Orientation, Commitment and Motivation, Ethics and Values, Integrity, Judgement and Decision-making, Managing Performance, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Working in Teams

Application procedure:

Not yet registered in the UNV Talent Pool?
First register your profile at https://vmam.unv.org/candidate/signup
After creating your account, complete all sections of your profile and submit it.
Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

Already registered in the UNV Talent Pool?
First update your profile at https://vmam.unv.org/candidate/profile
Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

UN Volunteers’ entitlements

During the assignment, UN Volunteers are covered by a medical scheme and life insurance. United Nations Volunteers can consult their benefits and allowances by visiting the link below and indicating (i) the country of assignment i.e. Tunisia and (ii) the Volunteer category: National Specialist.

Link to the entitlements’ calculator https://vmam.unv.org/calculator/entitlements

Application deadline : 16/02/2020