Fleet Manager (POLIO)

Summary of Assigned Duties

1. Develop fleet policies and procedures that can serve to maintain and monitor all safety standards in compliance with regulations.

2. Ensure all WHO vehicles are properly equipped, maintained and available at all times, confirm the availability and good functioning of communications, safety and extra equipment, spare parts.

3. Optimize vehicular utilization, and ensure value for money through the implementation of a robust fleet management system that includes vehicular tracking, in-depth analysis of vehicular utilization, fuel usage, and cost review

4. Review the transportation needs for field activities and provide information to determine the appropriate utilization of funds provided for this purposeAssess the current status of the fleet to identify maintenance demands and recommend maintenance plans and servicing schedules; prepare a vehicle replacement plan, including details required to establish a running cost budget liaise with counterparts from the local authorities to obtain proper clearances and permits including dealing with delivery of vehicles, and ensuring that all paperwork for all WHO vehicles are in proper order

5. Prepare contractual service agreements with accredited vehicle dealers for maintenances of vehicles following the procurement procedures and in coordination with the WCO procurement team.

6. Within an agreed upon framework, collaborate with other UN agencies, international partners and NGOs, and as necessary, share experience, and provide assistance.

7. Support staff on the use of vehicles and equipment and assist in the training of all drivers; provide trainings on fleet maintenance to all logistics assistants both federal and provincial offices; provide an Advanced Safe Driver Training (ASDT) to all WHO drivers in Pakistan

8. Advise fleet management unit on vehicle matters including but not limited to licensing, inspections, registrations and insurance.

9. Develop an effective reporting system to ensure that services are provided properly and in a timely fashion.

10. develop and maintain a database for the use of all vehicular units, including their running cost as well as a database for accident record-keeping and monitoring of hired vehicles

11. Develop an effective reporting system to ensure that services are provided properly and in a timely fashion.

12. Develop and maintain a database for the use of all vehicular units, including their running cost as well as a database for accident record-keeping and monitoring of hired vehicles

13. Develop and Submit evaluation and progress report of a subsequent against annual work plan

Competencies\:

·Teamwork

·Respecting and promoting individual and cultural differences

·Communication

·Ensuring the effective use of resources

·Moving forward in a changing environment

Functional Knowledge and Skills

·Excellent organizational and managerial skills with the ability to undertake multiple tasks, identify and solve problems.

·Proven knowledge of vehicles equipment, including communications, safety and humanitarian logistics coordination skills.

·Excellent interpersonal skills complemented by ability to negotiate.

·Knowledge of WHO, the UN System or NGO work in the field of humanitarian logistics coordination, fleet management and/or of their practices and procedures as related to the work.

Education Qualifications

Essential - University degree in engineering, mechanics or logistics and supply management.

Desirable - Professional certification in areas such as transport and/or logistics operations management. Training or knowledge of information management systems and their application to logistics, transport or supply management and monitoring.

Experience

Essential - Minimum Five years’ experience in providing support to fleet logistics operations in humanitarian situations and/or experience in logistics coordination, procurement and supplies (CIPs Levels) with UN agencies, NGOs or international organizations/institutions.

Desirable - Extensive years of experience of working in UN system or WHO at country or field offices in emergency activities.

Use of Language Skills\: Excellent knowledge of English and local language

Other Skills (e.g. IT)\: Proficiency in Microsoft Office, Excel as well as applications such as Global inventory management system and fleet management. Proficiency in GIS software.

Additional Information

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• For information on WHO's operations please visit\: http\://www.who.int.
• WHO is committed to workforce diversity.
• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• WHO has a mobility policy which can be found at the following link\: http\://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged