COVID Donor Reporting Consultant, Brasília, Brazil

Under the supervision of the Deputy Representative, the consultant will work closely with the Private Sector Fundraising areas, to ensure quality and timely reporting back to companies and donors who contributed to UNICEF Brazil COVID-19 Response Plan.

Background & Rationale

UNICEF works day-in day-out in the world’s toughest places to reach the most vulnerable and disadvantaged children. Delivering results for children and young people is our driving force.

All over the world, in 2020, UNICEF adapted its work plan, facing the pandemic of the novel coronavirus. In Brazil, we are working to support country’s efforts to reduce the transmission of the virus and, therefore, curb the immediate impacts on the most vulnerable. We are also investing to mitigate the impact of the containment measures by supporting the continuity of social services for children, adolescents and families.

UNICEF is leveraging its existing partnerships and its engagement platforms to achieve results at scale, focusing on the most vulnerable communities. These include strengthening our engagement with private sector partners to mobilize resources to support the most vulnerable children and their families.

As part of UNICEF Brazil’s COVID Reponse Plan, Programme and Private Sector Fundraising areas have developed parternships with private companies and with local partners to help contain the COVID outbreak by discutributing health and hygiene supplies (including soap, hand-sanitizer, and masks), and providiving water and sanitation services (WASH) to people living in critical conditions.

Purpose

As part of these efforts, this consultant will work under the Deputy Representative, working closely with the Private Sector Fundraising areas, to ensure quality and timely reporting back to companies and donors who contributed to UNICEF Brazil COVID-19 Response Plan.

Duties & Tasks

• Work with Private Sector Fundraising Areas and Programme areas to define and manage donor reporting requirements, including reporting products, internal SOPs, templates and schedules for effective partnership management
• Participate in the COVID Task Team and in Programme Management Team meetings to keep track of ongoing work on the COVID Response Plan, and on Pillar 1 in particular, and to ensure timely communication products are produced to support donor reporting
• Work closely with Programme Team to collect and analyse information on programme activities, results and strategies of the COVID Response Plan and its impact to children, adolescents and their families at national, regional and local levels.
• Work with Programme Team to gather results of the COVID Response Plan, human interest stories and relevant information to periodically update key reports as well as the Programme Newsletter
• Prepare Donor Report Templates according to the donors’ conditionalities
• Prepare and/or provide inputs to other knowledge management and communication products (eg. Programme Newsletter) that support partnership and donor management
• Prepare, get approvals and issue quality, customized reports on time
• Support other donor reporting efforts as needed

Expected results:

Deliverable 01:

• 3 Donor Templates Development (Generic, CIK, BNDES)
• Provide support for programme team, as demanded, including:
  • Drafting customized reports due on July 2020, quotes, and other internal/external reporting materials in all media formats.
  • Prepare the Programme Newsletter
  • Facilitating due internal approvals on a regular basis.
• Liaise with Programme, Zone Offices and the Business Team to organize demands derived from donor’s reporting on a regular basis.
• Support the Programme and the Business Team on responding to donors’ feedback on the Reports received, including:
  • Complementing info whenever required
  • Draft eventual new products or proposals derivating from the stewardshiping phase
  • Providing quotes, videos and other communication material to the donors upon demand.
  • Facilitating exchanges of info between Programme and Business teams.

Deadline: 31/07/2020

Deliverable 02:

• 3 Donor Templates updating
• Provide support for programme team, as demanded, including:
  • Drafting customized reports due on August 2020, quotes, and other reporting materials in all media formats.
  • Prepare the Programme Newsletter
  • Facilitating due internal approvals on a regular basis.
• Liaise with Programme, Zone Offices and the Business Team to organize demands derived from donor’s reporting on a regular basis.
• Support the Business Team on responding to donors’ feedback on the Reports received, including:
  • Complementing info whenever required
  • Draft eventual new products/proposals derivating from the stewardshiping phase
  • Providing quotes, videos and other communication material to the donors upon demand.
  • Facilitating exchanges of info between Programme and Business teams.

Deadline: 30/08/2020

Deliverable 03:

• 3 Donor Template updating
• Provide support for programme team, as demanded, including:
  • Drafting customized reports due on September 2020, quotes, and other reporting materials in all media formats.
  • Prepare the Programme Newsletter
  • Facilitating due internal approvals on a regular basis.
• Liaise with Programme, Zone Offices and the Business Team to organze demands derived from donor’s reporting on a regular basis.
• Support the Business Team on responding to donors’ feedback on the Reports received, including:
  • Complementing info whenever required
  • Draft eventual new products/proposals derivating from the stewardshiping phase
  • Providing quotes, videos and other communication material to the donors upon demand.
  • Facilitating exchanges of info between Programme and Business teams.

Deadline: 30/09/2020

Deliverable 04:

• 3 Donor Template updating
• Provide support for programme team, as demanded, including:
  • Drafting customized reports due on October 2020, quotes, and other reporting materials in all media formats.
  • Prepare the Programme Newsletter
  • Facilitating due internal approvals on a regular basis.
• Liaise with Programme, Zone Offices and the Business Team to organze demands derived from donor’s reporting on a regular basis.
• Support the Business Team on responding to donors’ feedback on the Reports received, including:
  • Complementing info whenever required
  • Draft eventual new proposals derivating from the stewardshiping phase
  • Providing quotes, videos and other communication material to the donors upon demand.
  • Facilitating exchanges of info between Programme and Business teams.

Deadline: 30/10/2020

Deliverable 05:

• 3 Donor Template updating
• Provide support for programme team, as demanded, including:
  • Drafting customized reports due on November 2020, quotes, and other reporting materials in all media formats.
  • Prepare the Programme Newsletter
  • Facilitating due internal approvals on a regular basis.
• Liaise with Programme, Zone Offices and the Business Team to organze demands derived from donor’s reporting on a regular basis.
• Support the Business Team on responding to donors’ feedback on the Reports received, including:
  • Complementing info whenever required
  • Draft eventual new proposals derivating from the stewardshiping phase
  • Providing quotes, videos and other communication material to the donors upon demand.
  • Facilitating exchanges of info between Programme and Business teams.

Deadline: 30/11/2020

Deliverable 06:

• 3 Donor Template updating
• Provide support for programme team, as demanded, including:
  • Drafting customized reports due on December 2020, quotes, and other reporting materials in all media formats.
  • Prepare the Programme Newsletter
  • Facilitating due internal approvals on a regular basis.
• Liaise with Programme, Zone Offices and the Business Team to organze demands derived from donor’s reporting on a regular basis.
• Support the Business Team on monitoring the donors’ feedback on the Reports received, including:
  • Complementing info whenever required
  • Draft eventual new proposals derivating from the stewardshiping phase
  • Providing quotes, videos and other communication material to the donors upon demand.
  • Facilitating exchanges of info between Programme and Business teams.
• 1 Final Comprehensive Report of UNICEF Brazil COVID-19 Response Plan

Deadline: 31/12/2020

PERFORMANCE INDICATORS

• Punctuality in meeting deadlines
• Quality of the contents
• Ability for teamwork
• Ability to develop high quality plans, recommendations

Key competences, technical background, and experience required Deadline

• Advanced degree in Journalism or other related areas.
• At least two years of work experience with writing reports and proposals.
• Experience in project management and content production.
• Team work skills and capacity to work with tight deadlines.
• Knowledge in the use of digital media tools and social networks.
• Excellent writing skills in Portuguese and English

General Conditions: Procedures and Logistics

WORKING TOOLS

• The Consultant will have access to specific UNICEF Sharepoint libraries.
• The Consultant will also have access to UNICEF’s clipping service.
• Consultant will work from home using own equipment and stationary. UNICEF will provide office space for consultative meetings when needed. UNICEF will provide an email account.
• No contract may commence unless the contract is signed by both UNICEF and the consultant.
• Consultants not have supervisory responsibilities or authority on UNICEF budget.

Financial Proposal

Costs indicated are estimated. Final rate shall follow “best value for money” principle, i.e., achieving the desired outcome at the lowest possible fee.

A financial proposal including the fee for the assignment based on the deliverables and number of days must be submitted. Consultants and individual contractors are asked to stipulate all-inclusive fees, including lump sum travel and subsistence costs, as applicable.

The payment will be based on submission of agreed deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

Restrictions

In case of government officials, the contract cannot be issued without prior written clearance by the Government​, or unless on leave without pay.

UNICEF is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all religious and ethnic backgrounds, representing the diversity of Brazil, such as black and indigenous people, to apply to become a part of our organization. Candidates will be equally considered regardless of gender identity, sexual orientation, disability, social and HIV/aids status.