General Description of the Programme:
GOAL has been working in Syria since 2012, responding to the acute needs of conflict affected communities. GOAL is working in Idlib Governate, in close coordination with local partners, delivering food, non-food and cash voucher programming to highly vulnerable populations, and has expanded programme sectors to include the provision of Water, Sanitation and Hygiene (WASH) to those most in need.
The Supply assistant works in close collaboration with the Goal Logistics Teams in Syria and Turkey, the Procurement and Program teams in Antakya all under the supervision of the Goal Syria Supply manager to efficiently organize the supply chain of humanitarian aid for GOAL Syria program.
Key Duties, objectives and competencies:
- Support Quality Control Officer (QCO) and Supply Manager by ensuring delivery of international supply for GOAL projects, communicate with Third-party, Syria team.
- Monitor status and position of cargo during movement
- Assist QCO by preparing daily shipment report, update logs calendar,
- Support QCO by arranging samples for third party laboratory analyses, checking analyses result in case any problem inform line manager, get in contact with supplier and try to arrange another sample asap.
- After receive loading plan from suppliers, assist QCO by arranging inspectors for third party inspection and being in contact with inspector during all loadings, any problem inform line manager and try to recover problem not to be late for program.
- Ensure batch numbers of commodities analysed or not.
- Sending feedback to supply chain about supplier’s delivery conditions and process
- Support QCO by raising PRs for analyses and inspection.
- Ensure that all above is clearly documented in accordance with GOAL, donor and national guidelines and directives.
- Maintain both hard and soft copy filling systems for all above tasks.
- Monitoring freight Forwarding Agents, Loading and Quality control inspectors at loading and discharge ports and provide advice to the GOAL appointed agents at both field office level and the Country Offices
- Assist QCO by proactively identifying potential shipping bottlenecks and seeking timely resolution
- Tracking and expediting loading processes in liaison with QCO and Supply manager
- Interact with third party logistics service providers
- Ensure accuracy of all inventories
- Maintain communication with warehouse staff to ensure proper working order
- Create packing lists and update shipment information in database
- Coordinate deliveries for repaired or returned items
- Contribute to Biweekly Supply Reports.
- Support Logistics Team when it is needed
- Any other duties as directed by the Supply Manager and Logistics Coordinator
- Dispose of unserviceable or damaged goods in all warehouses in line Donor and GOAL guidelines
The above list of duties is not exhaustive list. The Supply Assistant is expected to complete additional responsibility and tasks as requested by the line manager. Please note all positions in GOAL Syria Logistics Department/s may at times require manual handling and lifting.
- Turkish nationality
- Tertiary diploma in relevant area (logistics, or administration) and/or equivalent year’s practical work experience in a relevant field.
- At least 3 years work experience
- Ability to understand and implement organisational and donor policies.
- Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel).
- Ability to manage and prioritise a varied workload in a in a dynamic work environment.
- A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required.
- Excellent attention to detail.
- Ability to write, speak and work in English.
- Experience of working in the I/NGO environment
- Arabic language skills.
General terms and conditions
Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.
Accountability within GOAL
Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:
- Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.
- Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
- Report any concerns about inappropriate behaviour of a GOAL staff or partner.
This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.
Then apply for this position via clicking on the "**apply now**" button and fill out the application form. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English. Please note that only shortlisted candidates will be contacted.
Application deadline is 23rd September 2020.