Project Manager

Summary of key functions:

• Ensuring effective project management of the assigned projects by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project’s progress through monitoring and evaluation
• Coordination and building strong partnership with the implementing partners stakeholders;
• Preparation and assistance to finalization of reporting
• Knowledge sharing and other relevant responsibilities pertaining to the project implementation and contribution to the office, focusing on achievement of the following
• Perform any other duties as assigned by the Supervisors

1. Ensuring effective project management of the assigned projects by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project’s progress through monitoring, evaluation and reporting

• Implement and manage the project on a day-to-day basis, coordinate the implementation of the respective activities based on the relevant project document, including, as needed, supervision and guidance of other project staff, consultants and experts with a view to achieving project results;
• Ensure the timely and quality delivery of planned project activities;
• Develop comprehensive/detailed project work-plans that include all project activities and roles and responsibilities of the stakeholders and set-out corresponding milestones;
• Monitor the progress of implementation of project activities and key event schedules observing the work-plans and set deadlines including monitoring of the financial resources and accounting to ensure accuracy and reliability of financial reports;
• Mobilize goods and services to support project activities, including Call for Proposals, drafting TORs and works/product requirements and specifications;
• Manage and monitor project risks initially identified, submitting information on the new risks and possible mitigating measures to the Project Board for consideration and updating the status of these risks by maintaining a Project Risk Log;
• Assume responsibilities in line with the office Internal Control Framework and act as a `first authority` for Project transactions;
• Ensure the adherence of project activities to the existing financial, procurement and administrative processes that are in line with prevailing UNDP rules and regulations and, at the same time, observe the project timelines;
• Manage project tracking in ATLAS in accordance with UNDP procedures;
• Manage the transfer of project deliverables to national beneficiaries and other project stakeholders.
• Ensure that gender equality is pursued in all project activities and reflected in work plans, budgets, reports, researches, analyses and, where specifically relevant, analyzed in detail;
• Ensure that accessibility for persons with disabilities is reflected in all project activities;
• Consult regularly with other UNDP projects and programs on related activities where synergies are possible;
• Strive to engage groups and communities in project activities that affect them;
• Communicate project goals and activities clearly to both stakeholders and the wider public.

2. Coordination and building strong partnership with the implementing partners stakeholders, focusing on achievement of the following:

• Maintain strong relationships with the implementing partners, line ministries and other relevant partners and donors;
• Finalize the contractual agreements with implementing partners;
• Maintain regular coordination and quality assurance of expert inputs and products as well as among project partners to ensure coherence and complementarity of project activities;
• Identify opportunities for deepening the cooperation and recommending adequate approaches to dealing with different stakeholders based on information on all relevant stakeholders gathered during projects’ implementation;
• Maintain regular communication on relevant project issues with the local and international counterparts, consultants and experts and ensuring quality and timely delivery of all agreed outputs;
• Maintain effective linkages with current and potential donors;
• Submit reports to UNDP, partners and donors in a quality and timely manner.

3. Preparation and assistance to finalization of reporting, focusing on achievement of the following;

• Prepare project progress reports (progress against planned activities, update on risks issues, expenditures…) and ensure timely submission of the reports to the relevant instances, such as the project boards and relevant donor(s);
• Assist in periodical cooperate reporting including Atlas quarterly progress and ROAR, and;
• Update and file the relevant documentation

4. Knowledge sharing and other relevant responsibilities pertaining to the project implementation and contribution to the office, focusing on achievement of the following; 

• Synthesis of lessons learnt and best practices in programme;
• Sound contributions to knowledge networks and communities of practice;
• Actively learning for professional skills and career, and;
• Relevant issues and tasks guided by Programme Design & Implementation Analyst

5. Perform any other duties as assigned by the Supervisors

Impact of Results

The key results of the position will have impacts on the overall performance of the Programme Design and Implementation Oversight Team and success in implementation of the UNDP programmatic strategy. Specifically, the results will have the following impacts;
• Achieve successful and timely outcomes of the assigned project
• Build and strengthen partnership and relationship with key stakeholders to secure the sustainability of developmental interventions
• Collect lessons learned and relevant information surrounding the area of project focus, which facilitates continuous engagement and interventions in the sector

In this section list all core competencies as well as the most relevant technical/functional competencies the role will require along with the appropriate level.  A Detailed list of competencies can be accessed through the following link: https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx
 
Core 
Innovation
Ability to make new and useful ideas work 
Level 4: Adept with complex concepts and challenges convention purposefully

Leadership
Ability to persuade others to follow 
Level 4: Generates commitment, excitement and excellence in others

People Management
Ability to improve performance and satisfaction 
Level 4: Models independent thinking and action

Communication
Ability to listen, adapt, persuade and transform 
Level 4: Synthesizes information to communicate independent analysis

Delivery
Ability to get things done while exercising good judgement 
Level 4: Meets goals and quality criteria for delivery of products or services

Technical/Functional Detailed list of competencies can be accessed through https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx
 and hiring managers are encouraged to familiarize themselves for more information

Project Management
Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals 
Partnerships
Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships 
Results-Based Management
Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results 
Capacity Development
Ability to support partner countries' capacity to manage
ODA resources effectively and harmonise with national policy and financing frameworks  
Report Writing
Ability to prepare quality reports
 
Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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