Consultancy: Administrative Assistant (Travel), UNICEF Thailand, Bangkok

The Operation Section under UNICEF East Asia and Pacific Regional Office (EAPRO) and Thailand Country Office (TCO) is seeking an individual consultant to assist the team in facilitating the arrival of staff in the country on formalities, protocol, procedure, administrative functions which includes but not limited to document preparation, liaising with staff, coordinating with UN Protocol team or external parties in absence of Senior Administrative Associate Travel, serving as an alternate focal point and maintaining up-to-date document repository.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfilling their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.                                                                                                                                              

For every child, a better future

UNICEF works to ensure the rights of all children in the East Asia and Pacific Region.  This means the rights of every child living in this country, irrespective of their nationality, gender, religion or ethnicity, to:

• survival – to basic healthcare, peace and security;
• development – to a good education, a loving home and adequate nutrition;
• protection – from abuse, neglect, trafficking, child labour and other forms of exploitation; and
• participation – to express opinions, be listened to and take part in making any decisions that affect them

How can you make a difference?

The Operation Section under UNICEF East Asia and Pacific Regional Office (EAPRO) and Thailand Country Office (TCO) is seeking an individual consultant to assist the team in facilitating the arrival of staff in the country on formalities, protocol, procedure, administrative functions which includes but not limited to document preparation, liaising with staff, coordinating with UN Protocol team or external parties in absence of Senior Administrative Associate Travel, serving as an alternate focal point and maintaining up-to-date document repository. 

Work Assignment:

Under the supervision of Senior Administrative Associate Travel, the consultant will undertake the following tasks:

• Covering the most complex part of preparing the request for Certificate of Entry.
• Maintaining communication with incoming staff members regularly on required document.
• Updating a list of Alternative State Quarantine (ASQ) and sharing with colleagues on bi-weekly basis.
• Preparing Note Verbal to the MoFA and ensuring supporting document completed.
• Scanning document to update the e-files.
• Liaison with UN Returnees Task Team for updated information and submission of document.
• Researching online information from Royal Thai Embassies’ website/facebook to check the Repatriation flights on a regular basis.
• Updating a list of Repatriation flights and recording the same in UN Returnees Data files.
• Performing due diligent work to ensure all document needed for submission to the Task Team is completed, accurate and aligning with current guideline provided by MoFA.
• Ensuring relevant database on staff travel document is updated, and following up with staff when necessary.
• Providing administrative support required to be fulfilled by Travel unit when requires.

Work Schedule:

The consultant is expected to perform the above work assignment based on agreed work plan with the supervisor of contract. 

End Product:

• Monthly submission of deliverables per agreed work plan.
• A submission of progress report is expected at the end of each month.

Estimated Duration of Contract:  3 months (full-time), staring as soon as possible  

Official Travel:  Office-based assignment.

To qualify as an advocate for every child you will have…

• Completion of secondary education preferably supplemented by technical or university courses related to the work of the organization.
• Minimum of 6 years of progressively responsible administrative work experience in supporting operations / programme management.
• Experience with SAP-based back-office software, a strong asset.
• Previous work experience with UN system, preferable.
• Excellent Thai and English communication – verbal and written.
• Familiar in providing support on travel administration.
• Multi-tasking ability, strong problem-solving, planning, coping with pressure and work prioritizing skill.
• Embracing new initiative - change, attentive to detail, drive for results and effective working in multi-cultural environment.
• Computer literacy in MS Office also online researching.
• Good teamwork skill, yet able to work independently.
• Thai Nationality.

Interested candidates are requested to submit CV or P-11, full contact information of minimum 3 references, availability, and proposed monthly professional fee in THB by 24 September 2020    

 FORM P11.doc

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability (CRITA) and core competencies in Communication, Working with People, and Drive for Results.

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

--------------

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

UNICEF is committed to promote the protection and safeguarding of all children.