Asst HR Officer

Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).

Applicants must be nationals of, and be locally recruited within the country of their employment.

Assistant Human Resources Officer

ORGANIZATIONAL CONTEXT

Assistant Human Resources Officer will function under direct supervision of the (Senior) Administrative or Human Resources Officer. Incumbent will handle HR related activities within the country/ operation, and he/she may directly supervise, coach and guide locally recruited staff responsible for the personnel administration and other HR related matters.  He/she will assist the (Senior) Officer responsible for Administration/ Human Resources in the process of staffing and budget reviews, recruitment and appointment of staff, and in the performance management and staff welfare issues. Incumbent will have close working relationship with the staff-related services in UNHCR, such as the Personnel Administration & Payroll Section (PAPS), Talent Outreach & Acquisition Section (TOAS), Assignments & Promotion Section (APS), Performance Management Unit (PMU), Career Management Section (CMS), Staff Health & Welfare Service (SHWS) and Global Learning Centre (GLC). He/she will also maintain contact and close cooperation with other UN agencies in the country.

FUNCTIONAL STATEMENT

Accountability
- UNHCR recruits, contracts and deploys staff in the country to meet its current and future operational needs, adhering to the principles of the UNHCR People Strategy.
- The workforce in the country is well-informed of and understands the organisation¿s human resources policies and practices.
- UNHCR provides a healthy, safe and respectful working environment for its workforce in the country.

Responsibility
- Provide input in the preparation of the annual operations programme review submissions, and in the review of the training needs of the staff, making appropriate proposals to meet identified needs.
- Advise and counsel staff members on their rights, obligations, benefits and entitlements in line with UN/UNHCR staff rules and regulations.
- Assist in timely advertising and filling of General Service and National Officer vacancies. Prepare submissions for the review by the local Assignments Committee (AC). Process recruitment, assignment and reassignment of local staff for the country operation, in accordance with UN/UNHCR rules and procedures.
- Conduct regular audit and verification of personnel records in the office, including audit of MSRP entries into HR module, as well as of the attendance, overtime and leave records. Monitor maintenance of the daily tracking system to ensure accurate information is provided on staff and families in case of emergency. Provide support, guidance and training to all staff performing personnel administration and other HR related functions.
- Brief newly-arrived international staff on related administrative formalities; process and follow up on their accreditations and other related documents, and arrange for their onward travel to the field office, if applicable.
- Supervise administration of UNHCR medical insurance plan for locally recruited staff. Assist staff and dependants in case of medical evacuation.
- Assist in HR related activities of the security evacuation plan, ensuring relocations/evacuations are managed and administered in line with the provisions of the UN Security Management System Policy.
- Maintain liaison with the support sections and divisions at headquarters, specifically with DHRM, on matters related to the recruitment and personnel administration support, medical and other issues of staff welfare and safety.
- Perform other related duties as required.

Authority
- Enforce local compliance with the UN/UNHCR staff rules and regulations, as well as with the performance management system.
- Clear issuance and extension of contracts for locally recruited staff.
- Clear payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED.
- Undergraduate degree (equivalent of a BA/BS) in Human Resources Management/Administration, Law or similar disciplines plus minimum 1 year of previous relevant professional experience. Graduate degree (equivalent of a Master¿s) or Doctorate degree (equivalent of a PhD) may also be accepted.
- Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
- Knowledge of English and UN working language of the duty station if not English.


*** For National Officer positions, very good knowledge of local language and local institutions is essential.

DESIRABLE QUALIFICATIONS & COMPETENCIES.
- Knowledge of UN/UNHCR field operational realities, especially in hardship duty stations.
- Field experience with UNHCR and/or with other humanitarian organizations is an asset.
- High IT affinity and working experience of PeopleSoft/MSRP HR module, as well as with MSRP Financials and Focus.
- Knowledge of additional UN languages.

This is a Standard Job Description for all UNHCR Assistant Human Resources Officer positions. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Competencies as defined in Job Profile
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See below for this postion's Operational Context
======================================================================================================== This position is located in the UNHCR CO Bamako. Within delegated authority, the Assistant HR Officer, NOA provides advice and support to managers and staff on human resources related matters, keeps abreast of developments in various areas of human resources and supervises one member of  HR Unit.

Under the overall supervision and guidance of the Associate HR Officer P2, the Assistant HR Officer NOA will assist the operation in direct coordination and administration of HR processes on the operational, infrastructure and business support levels.

Through this position, the main objectives of the dynamically expanding and transforming UNHCR Operation in Mali are to ensure selection and recruitment of international and national staff and affiliate workforce (currently the operation is supported by 84 UNHCR staff and 22 affiliate workforce based in 4 locations), as well as all HR processes and transactions within the area of responsibility.

To be successful in this role, apart from excellent functional competencies, the incumbent would also be expected to take initiative and to act as the OIC HR in the absence of the Head of HR Unit. Very strong negotiation and interpersonal skills are also required for this position, along with a great flexibility and client orientation to provide support needed by the staff and managers in this dynamic, complex and often challenging working environment.

Within a current business context, the candidate must demonstrate a high sense of initiative, strong adaptability, problem solving attitude and a high capacity to work under pressure. The incumbent must also be conversant with MSRP and have a sound knowledge of UNHCR HR regulations and rules, proven experience in selection and recruitment and solid administrative experience including travel administration.

This role will require to serve as Secretary in Local Assignment Committee (LAC) and to assist in bilingual interview panels. The ideal candidate should possess an excellent knowledge of French and a good knowledge of English, like also good drafting skills necessary to smoothly assist with ad hoc translations of HR related broadcasts and instructions aimed at local staff. Previous experience in a complex operation, preferably in emergency context is a strong asset. Le 15 Decembre 2020