Project Control Associate

Candidates must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country. Project Control Associate

Organizational Setting and Work Relationships

The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure.

It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office.

The Project Control Associate receives general guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent may supervise other general service staff.

Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).


All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Contribute to reviewing the internal control systems of implementing partners.
- Contribute to reviewing that IP agreements are in conformity with Country Operation Plans and UNHCR¿s rules, policies and procedures.
- Monitor that a complete record is maintained for all projects.
- Contribute to reviewing, analysing and verifying Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance with project agreements.
- Ensure that the funds obligated under an IP agreement permit the payment of the next instalment or a disbursement, confirming the status of instalments already paid.
- Support timely project closure in coordination with the programme unit.
- Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
- Maintain professional relationships with implementing partners.
- Keep up to date with all UNHCR rules, regulations and procedures necessary to perform these duties.
- Escalate IP issues to supervisors.
- Recommend acceptance or non-acceptance of IPRs and payment of instalments.
- Contact implementing partners for project related matters.
- Have unlimited access to financial and operational records relating to projects.
- Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Accounting;
Auditing;
Business Administration;
Finance;
Project Management;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified.
Desirable
Not specified.

Functional Skills
FI-Finance - Accrual accounting (IPSAS/IFRS);
IT-Computer Literacy;
MG-Project Management;
PC-Quality Assurance/Control;
MG-Risk Management;
FI-Auditing practical experience;
UN-UN/UNHCR Financial Rules and Regulations and Procedures;
IT-ERP (Enterprise Resource Planning) Functional Knowledge;
IT-Microsoft Office Productivity Software;
(Functional Skills marked with an asterisk* are essential)

Language Requirements

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.


This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.


This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation

Managerial Competencies
Judgement and Decision Making
Managing Resources

Cross-Functional Competencies
Planning and Organizing
Political Awareness CONSENT
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
========================================================================================================
See below for this postion's Operational Context
======================================================================================================== UNHCR Branch Office Amman coordinates the refugee response under the leadership of the Government of Jordan, in a collaborative effort amongst the donor community, UN agencies, international and national NGOs, community-based organizations, refugees and host communities. Together with partners, UNHCR provides counselling and support to persons of concern on issues relating to legal services, psychosocial support, mental health, child protection, and more. Specifically, on SGBV issues, UNHCR provides directly psychosocial support and emergency cash assistance to SGBV survivors, complemented with partnerships with local NGOs. Survivors are referred to health, legal, safe shelter options and other services.
UNHCR Jordan uses biometrics for refugee registration and for identity management; service providers and partners are able to `validate¿ or authenticate identities of refugees registered with UNHCR, allowing them to access daily services (cash withdrawals, buying groceries at the supermarket, and more)

In view of the above, in addition to solid functional competencies, a great sense of initiative, team spirit and strong interpersonal skills are required for this position. Establishing and maintaining communication and cooperation with all stakeholders are paramount for successful performance.  Effective presentation and drafting skills are important. The position involves regular field presence and active communication with partners. Therefore, flexibility, creativity and a high degree of adaptability are required.

With the increased relevance of the project control function in coordinating and conducting financial verification, monitoring and risk management activities, the Project Control Associate GL6 would assist the Senior Project Control Officer in providing complementary programme management and oversight services in Branch Office Amman.

The Project Control Associate would assist his/her supervisor in monitoring and reviewing financial reports received from partners to ascertain their reliability and accuracy. A solid experience in data management and analysis and Auditing would be desirable for the verification of Direct Implementation projects such as cash assistance.

The incumbent of the Project Control Associate position must possess the relevant technical and functional competencies with proficiency in both Arabic and English to support the Snr Project Control Officer. The Project Control Associate would assist his/her supervisor to coordinate and collaborate with members of the multi-functional teams to formulate financial verification and performance monitoring plans as well as conduct financial verifications and monitoring visits of projects implemented by partners.

The incumbent would assist in providing Oversight and Quality Assurance Services of projects. This includes the review of project partnership agreements, Internal Control Assessment of projects and to ensure that there is synchrony between financial and operational performance.
The incumbent would assist in capacity building of partners through training and regular monitoring visits towards improving partner project management and reporting. In addition to this, the Project Control Associate would through capacity strengthening initiatives support are partners in implementing outstanding audit and financial verification recommendations. The closing date for the above job opening is 24 January 2021