Deputy Finance Controller
The purpose of this position is to have an individual specialized and trained to dedicate majority of his/her time to support the function of programme development, grant management and reporting. This versatile individual should also be able to get involved in other accounting tasks, as necessary and as time permits.
The incumbent is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC and country office policy and procedures. Specific responsibilities within each functional area are as follows:
•Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates
•Performing or supervising the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
•Production of required monthly reports.
•Developing expertise to control the system, develop new reports and be able to train staff in processing of data.
•Ensuring budgets are loaded on a timely basis.
•Ensuring a backup and retention procedure is in place and followed for all SUN master files.
2. Donor Reports
•Review draft donor reports and submit for review by the Finance Controller.
•Analysis of actual to budget results to identify problems in accounting or compliance.
•Identification of procedural or training issues to be addressed to improve the quality of report data.
•Preparation of the creation of detail level budgets in IRC SUN format to ensure required donor reports can be produced form the accounting system.
3. Field Office Training & Support
•Acting as the primary liaison for the field office finance staff for policy or procedure questions
•By frequently visiting field offices whenever feasible, depending on travel restrictions, provide training to finance staff on IRC accounting procedures and requirements, assists the Field Coordinators and program staff in finance related issues and activities, face to face or remotely.
•Review of financial data submitted by the field to ensure accuracy, identify problems with data and recommend corrective actions .
•In conjunction with the Finance Controller develop or revise policies and procedures and assist with training and implementation.
4. Balance Sheet Accounts
•Supervise or complete all balance sheet account reconciliations on a timely basis and in accordance with country office schedule.
•Ensuring differences or discrepancies are brought to the attention of the Senior Management and appropriate action is taken .
•Recommend standard formats for reconciliations and/or procedures to improve the underlying accounting, control or processing of transactions to minimize errors or omissions.
5.Cash/Bank – Processing
•Ensuring internal control procedures are followed for all cash disbursements, receipts, and transfers.
•Liaison with bank officials to resolve problems or facilitate improved service, if needed.
•Review of cash forecasts and CTR for the country program, prepared b the senior finance officer
•Monitoring cash usage and requirements and advise the Finance Controller of possible unusual activity.
•Working with field and program coordinators to help them develop more accurate cash forecasts.
•Process national payroll ensuring standard financial controls are maintained.
•Ensure payroll reports and cash are distributed to the required locations in time for salaries to be issued before the last day of the month.
•Prepare necessary related accounting entries including salary allocations.
•Serve as primary liaison with Administration and the field offices on payroll related issues.
•Liaison with local government to ensure compliance with national tax and labor regulations.
•Support all internal audit activities as required by the Finance Controller.
•Review of controls and monitor of compliance with established procedures.
•Prepare written reports for review by the Controller which identify key issues and provide recommendations for improving control processes or procedures.
•Assist in the preparation and maintenance of the country’s Operating Budget to ensure data is complete and maintained on a timely basis.
•Prepare monthly management reports analyzing the use of unrestricted funding versus approved allocation.
•Assist in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
•Work with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
•Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
•Review the adequacy and effectiveness of IRC NE Syria’s partners/sub-grantees systems and internal policies, rules, and guidelines, ensuring that these controls offer adequate protection against error, fraud and loss of all kinds.
•Provide in-person and remote capacity building and/or training to partners in financial management, reporting and compliance.
•Build finance staff capacity on review of sub-grants financial report and uploading to financial system.
11.Staff Management and Capacity Building
•Develop training and capacity building plans for the Finance Manager and finance team to use to improve capacity building skills of the team.
•Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and providing documented semi-annual performance reviews.
•As part of a succession plan, identify, train, and develop capability and capacity of a national staff to successfully transition role and responsibilities, by end of assignment.
•Provide constructive feedback and counsel on appropriate career paths and professional development.
•Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage.
•Model and encourage active practice of the principles of the “IRC Way – Global Standards for Professional Conduct” throughout NE Syria team.
•Maintain a healthy and empowering office environment that encourages open, honest and productive communication among IRC staff.
•Communicate with Finance Controller on financial risk issues within the office and outside the office.
•Hold monthly BVA meetings with key management from all departments.
•Bachelor’s degree in Accounting, or Finance or CPA. Advanced Diploma in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experience
•Demonstrated ability to prepare budgets and manage project finances.
•At least 5-year experience in accounting and financial management
•At least 3 years of experience with an international organization or international experience.
•Remote management experience a plus; INGO experience strongly preferred.
Demonstrated Skills and Competencies
•A commitment to IRC’s mission and vision
•Leadership experience managing Finance and accounting function for large budget programs in the INGO sector is strongly desired.
•Ability to function independently in a loosely structured but complex work environment, working and prioritizing multiple tasks.
•Able to communicate effectively (written and verbal) to staff at all levels.
•Strong management, interpersonal and negotiation skills and a demonstrated ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
•Proven ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional grace.
•Analytical ability in creating effective finance solutions while adhering to local laws and donor compliance.
•English required, and Arabic or Kurdish desirable
•Travel: North East Syria (Hassekeh and Raqaa governorates)
The position will be based in Northeast Syria with travel to field offices within, Syria. Accommodation will be in shared housing, which includes basic amenities including internet and electricity.
Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position.
IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.#LI-GR2